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2011 Town Board Meeting Minutes
> Regular Town Board Meeting April 19, 2011
Regular Town Board Meeting April 19, 2011
MINUTES OF THE APRIL 19, 2011 REGULAR BOARD MEETING Chair Lu Peet called the Regular Board Meeting to order at 6:00PM. A Roll Call was taken to establish a quorum and verification of public notice was asked of Clerk-Treasurer Brustad by Peet. Brustad verified the notice was posted as required. Peet asked for a motion to go into closed session pursuant to State Statute 19.85(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The board will reconvene to the regular session immediately after the closed session at 6:30PM. Motion (Porter/Meinke) to go into closed session pursuant to State Statute 19.85(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll call vote taken: all responded yes. Motion carried. Motion (Webb/Porter) to return to the regular open Session. Motion carried. The board re-adjourned to regular open session at 6:35PM. The Pledge of Allegiance to the Flag was recited. Peet asked for a motion to approve the April Agenda, approve the minutes of the Last Regular Board Meeting and motionto dispense with reading of the minutes. Motion (Porter/Meinke) to approve the agenda, the minutes of the last Regular Town Board meeting and to dispense with the reading of those minutes. Motion carried. The agenda is as follows: NOTICE TOWN OF BARNES REGULAR BOARD MEETING April 19, 2011 at 6:00PM AGENDA Call the Regular Board Meeting to order Closed Session: The Town Board of the Town of Barnes will meet in regular session to go into a closed session pursuant to State Statute 19.85(c) “considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The board will reconvene to the regular session immediately after the closed session at 6:30PM Pledge Allegiance to the Flag Roll Call to establish a quorum/Verification of Public Notice Motion to approve the April Agenda, approve minutes of the Last Regular Board Meeting and motion to dispense with reading of the minutes. Voucher’s Approval Treasurer’s Report Clerk Correspondence Approval of Re-appointment of Elaine Brustad as Clerk-Treasurer through December 31, 2011. Discussion and possible action on renewal of contract with Assessor Charlotte Johnson for 2012, 2013 and 2014. Public Comment Session – 3 Minute limit for those not on the agenda Department Head Reports: Highway Cemetery Fire and Ambulance Department Approval of applications for Ron Stone and Debra Soar for the ambulance department Constable Committee Reports Land Use Planning Commission Approve re-appointments for Plan Commission members Diane Rupnow and Gene Ratzel Issues Timeline Update All Department Heads are encouraged to be at the Regular Board Meetings All Department Heads and Committee Heads are to submit a written report to the clerk by the Friday evening prior to the Board Meeting. The Town Board reserves the right to solicit information from Department heads and Committee heads only, without opening the floor to discussion. Any persons requiring special needs for handicap services please contact the Clerk-Treasurer Elaine J. Brustad Barnes Town Clerk-Treasurer Dated this 18th day of April, 2011 Voucher’s Approval Motion (McGee/Porter) to approve the voucher’s as presented. Motion carried. Treasurer’s Report
Motion (Meinke/Webb) to approve the Treasurer’s report as read. Motion carried. Clerk Correspondence Brustad reported receiving two applications for Operator’s licenses and when she did the background checks they both had felonies. She didn’t have them on the agenda because of the outcome of the background checks and the attorney’s previous recommendations to not approve an applicant with a felony. She provided the board members with the tentative redistricting plan proposed by the County. There would be no change for Barnes. It will be put on the May agenda for approval. Approval of Re-appointment of Elaine Brustad as Clerk-Treasurer through December 31, 2011. Motion (Porter/McGee) to approve the re-appointment of Elaine Brustad as Clerk-Treasurer through December 31, 2011. Roll call vote taken: all responded yes. Motion carried. Discussion and possible action on renewal of contract with Assessor Charlotte Johnson for 2012, 2013 and 2014. Motion (Webb/McGee) to put out requests for proposals for assessment services for 2012 with option for renewal of up to 3 years. Roll call vote taken and all responded yes. Motion carried. Public Comment Session – 3 Minute limit for those not on the agenda Greg Martin talked about the insurance on the Conservation Club building. They met the night before and will draft a letter giving it to the town as long as it is for their exclusive use until such time the club would disband. Brustad will check with their insurance carrier and also with Town’s attorney if it is ok to allow their exclusive use. She thought the insurer had stated since it is a public building it must be for the use of all townspeople. Dorothy Mueller wondered why the Outlet Bay Bridge abandonment wasn’t on the agenda. Brustad will put that on for May. Dave Pease asked for the board to consider if it would be worth it to maintain it as a foot bridge if only for a few people’s enjoyment. Bob Tuttle from Windsor’s said they get quite a few people coming from Traut’s resort in the summer and if that bridge was abandoned those people would have to go way around on highway 27 and it would be a major inconvenience for them. He wanted the bridge to remain open. Department Head Reports: Highway We've been doing extensive brushing and tree removal on some of the northern sand roads. Dave has been brushing on North Church, East Bingo, Bingo, Blue Lake, Moore, and is now focusing on West Church Road. I've been working with the county to allow loggers to take down trees along town roads near current logging projects. North Church road was opened up to the right of way limits at no cost to us. This type of work will benefit the roads as well as help create fire breaks as was discussed in our Firewise meeting a few weeks ago. We've started working on road name sign replacement lists and have started ordering signs. We've also started the practice of welding tabs on the bottom of the sign posts to keep them from spinning allowing the signs to point the wrong way. Last week we put up a new sign designating hours of operation at the transfer site. The Town Hall ceiling project is coming along well. The additional insulation and vapor barrier will tighten up the building considerably. The grid work and lighting should start this week. The project should be completed by the end of the month as scheduled. I have spent a good deal of time accessing the condition of many roads and started sending letters to land owners so we can jump right into the construction season. We will be constructing turn arounds on many roads in the south and south east sections of town. I have also sent out letters to land owners on a few roads to get some feedback on whether it will be better to upgrade the roads or discontinue them. I have been answering emails and phone calls to help them understand the issues facing the highway department as well as what is in the best interest of the town. On that note, I would like the town board to pass a resolution to discontinue Caristrom Road and Metcalf Road at the May meeting. Starting Monday we will be renting a Caterpillar D6N to prepare for the graveling of the Halfway Road project being funded by the Bayfield County Forestry Grant. I have also been working with the county to get trees logged off so we can fill the major valley on Webster road. We also hope to complete the fire break project on Eight Mile Lake Road while we have the dozer. Cemetery Spring clean-up has been done at the Cemetery, raking done and a few stones have been replaced. There are two cremations set for this weekend. Dave would like to see about making sure people remove their flowers and stuff from the graves before each winter. There are some very old items there he wants to throw away but not sure if he should. Fire and Ambulance Department No report was sent. Approval of applications for Ron Stone and Debra Soar for the ambulance department Brustad didn’t have Ron Stone’s application, but was told by Tom to put it on the agenda for approval. She didn’t have any other information on him. Debra’s application she had on file. Motion (Meinke/Webb) to approve the applications from Ron Stone and Debra Soar. Motion carried. Constable No report received from Mike. Committee Reports The Building and Maintenance Committee reported the landing and door will be repaired once the frost is out of the ground. Rasmussen is working on the well problem. The Road Committee had nothing to report. Eurasian Water Milfoil Committee had a meeting in February and also last evening. The crew will be the same as last year. Friday the 6th of May will be the appreciation luncheon; the board is invited to attend. The Cell tower committee has not met. Chris Webb will be the board liaison. Land Use Planning Commission The Commission did not have any requests submitted so did not meet this month. Approve re-appointments for Plan Commission members Diane Rupnow and Gene Ratzel Lu Peet said she would like to keep these two on the Commission for another 3 years. Motion (Meinke/Porter) to approve Diane Rupnow and Gene Ratzel for another three year term. Roll call vote taken: all responded yes. Motion carried. Issues Timeline Update Town Owned Land- Working on firebreak on Kelly Lake, will use Fire wise grant monies, cutting on Kelly Lake property a work in progress Town Hall Maintenance – ceiling in being worked on. Boat landings – on hold because of funding Town Roads – Board to discontinue in May Carlstrom and Metcalf roads, also Outlet Bay Bridge Adjourn Motion (Webb/Porter) to adjourn the Regular Town Board meeting of April 19, 2011. Motion carried. The meeting adjourned at 7:35PM. Respectfully Submitted, Elaine J. Brustad, Clerk-Treasurer Dated this 28th Day of April, 2011
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