Minutes of the Town
Hall Complex Committee
September 19, 2007
Chairperson Brustad called the meeting to order at 6:00PM. Committee
members present were Brustad, Lu Peet, George Martin, Lanny Neider, Chris Webb,
and Pamela Toshner. Alternates Leslie Hall and Ron Pearson were present, as
well.
Agenda Items:
1)
Chair’s
discussion on committee’s purpose and conducting of meetings. Chairperson Brustad
discussed meeting coordination and purpose.
Webb prepared and distributed a handout on the goals of the committee. There are three phases: 1) determine if the Town of Barnes
wants/needs an improved Town facility; 2) provide direction to the Town Board
about building a new Town Hall; and 3) provide the Town Board a suite of
alternatives (e.g. size, price, etc.) to bring forth to voters at an annual meeting. The committee is in Phase 1.
Additional needs for the
Town Hall were further discussed. The
Town Constable can now write tickets so s/he needs a secure space for
confidential and/or confiscated materials.
Zoning staff may need their own office.
Open book should be private. A
conference room could serve multiple purposes; the current Town Hall does not
have a conference room. Lobby space with
a counter would be helpful. The new
building should be green and energy efficient.
Pearson said green building design, senior centers, and civil defense
tend to be strong projects for funding assistance.
The question of whether
there were standards for civil defense or homeland security purposes arose. Chairperson Brustad
will contact Jan Victorson, the Bayfield County
Emergency Coordinator, for follow-up.
2)
Approve minutes of the last meeting. Motion (Pamela Toshner/Lu Peet) to approve the August 22, 2007 Town Hall Complex
Committee meeting minutes. Motion carried.
3)
Determine annual
energy/operation costs and compare with other facilities. Chairperson Brustad
shared the energy costs for the Town Hall in previous years.
|
ELECTRIC COSTS |
|
|
Year |
Monthly Average |
|
2002 |
$116 |
|
2006 |
$147 |
|
2007 |
$157 |
|
HEATING COSTS (Propane) |
|
|
Year |
Average - # of months |
|
2002 |
$1900 – six months |
|
2005 |
$2434 – six months |
|
2007 |
$2200 - four
months |
The
new Hayward Library’s utility costs are less than they were in the older,
smaller building.
4)
Determine entire
building’s measurements. Martin shared
the building measurements he had collected.
There are 450 square feet of office space, 557 sq. feet of storage
space, and 1692 sq. feet of space in the hall.
The kitchen was estimated to be about 16 x 30 feet. Martin will measure the other areas (kitchen
and bathrooms) for a grand total square footage. Chairperson Brustad,
Peet, Hall, Toshner, and Pearson toured the facility.
5)
Each committee
member should list the “needs”, “wants”, and reasons for the new Town
Complex. Peet
prepared a detailed spreadsheet that was updated after the meeting to include
other committee members’ needs, wants, and reasons. The spreadsheet is attached to these
minutes. Toshner explained she’s been in
about fifteen Town Halls over the past two years, and the
Agenda Items for Next Meeting at
6:00 p.m. on October 17, 2007.
1)
Approve minutes
of the last meeting
2)
Standards for
civil defense/homeland security (Brustad)
3)
Determine total
square footage of current building (Martin)
4)
Review how
current facilities compare to other Towns with similar population and tax base
(Toshner)
5)
How does the
public view the current facility? e.g. historical significance, location
Motion(Lu Peet/Ron Pearson) to
adjourn the third meeting of the Town Hall Complex Committee. Motion carried. The meeting
adjourned at about 7:30PM
Respectfully Submitted,
Pamela Toshner,
Secretary for the Committee
Dated this 1st day of
October, 2007