MINUTES
OF THE
REGULAR BOARD MEETING
Chairman Collyard called the meeting to order at
Motion ( Webb /Porter ) to go into closed session pursuant to State
Statute 19.85(b) for considering
dismissal, demotion, licensing or discipline of any public employee over which
the governmental body has jurisdiction or exercises responsibility.
Roll call vote taken
Porter - yes , McGee - yes , Meinke
– yes, Webb – yes, Collyard
- yes. Motion carried.
Collyard
called the closed session to order at
Motion (Porter/ McGee ) to adjourn the closed session and return to the
regular session. Motion carried.
Collyard called
the reconvened Regular Board Meeting to Order at
The agenda
is listed as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the
The Board will then go into Closed
Session pursuant to State Statute 19.85(b) for considering dismissal, demotion,
licensing or discipline of any public employee over which the governmental body
has jurisdiction or exercises responsibility.
The Board will then reconvene to the Regular Session immediately after
the closed session.
Call the reconvened Regular Board
Meeting to Order at
Pledge Allegiance to the flag
Roll call/Quorum call, verification
of Public Notice and Approve the May agenda
Approve the minutes of the last
Regular Board Meeting-motion to dispense with the reading of the minutes
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head Reports
Highway
Sign
Bids Review and Acceptance
Cemetery
Fire
and Ambulance – Fireworks Contract
Constable
Transfer
Site Updates
Committee Reports
Driveway
Ordinance Updates
BAHA Updates
Barnestormers Snowmobile Club – Trail Change –Russ Carter
Zoning 1) RV Extension until fall of 2008 on property owned by Michael
& Judith O’Neil on F-1 zoning
district,
2)
Shoreland Grading permit to remove & reshape ice
ridge in order to install rip rap on property owned by Robert Rucker,
3)
Place 2nd residence on parcel zoned F-1 that cannot be subdivided,
property owned by Theresa Rauwolf,
Resolution to Establish the NIMS as
Town standard for incident management
Resolution to increase Operator
License Fees
Operator License Renewals
2-year
licenses: Tracy Levy, Gladys Krob, and Judy Krob.
1-year
licenses: David Basacker, Kevin Basacker,
and James Freese.
New Operator License Approval – 2
year license for Stephen Anderson
1 year license for Roberta DeLizio
and Patrick
Wilkinson.
Picnic License approvals for: Barnes Lion’s Club – August 12th
and 13th
Barnes
Zeros – August 19th and 20th.
Pre-buy of propane for the Town
buildings for 2006-2007 winter season
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meeting
All Department Heads and Committee
Heads must submit a signed written report to the Clerk by Friday evening of the
week before the meeting
The Town Board reserves
the right to solicit information from Department Heads & Committee Heads
only without opening the floor to discussion Any
persons requiring special needs for handicap services please contact the Clerk.
Elaine J. Brustad,
Barnes Town Clerk-Treasurer
Dated this 15th Day of July, 2006
Motion (Porter/McGee)
to approve the minutes of the last regular board meeting and dispense with the
reading of the minutes of that meeting. Motion carried.
Treasurer’s Report
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Treasurers
Report |
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Checking
Balance from last meeting |
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$19,419.63 |
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Receipts |
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$108,570.05 |
Check #'s
20521-20609 |
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($58,235.05) |
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June Tax
Payment & other direct payments |
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($4,097.96) |
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Service
Charge June |
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($5.61) |
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Interest
Earned June |
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$17.36 |
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Transfers
from Money Market |
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$20,000.00 |
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CHECKING
BALANCE |
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$85,668.42 |
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Money
Market Gen'l Fund Balance from Last Meeting |
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$490,560.09 |
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Highway
Dept. Sinking Fund |
Interest
June 30th $2.00 |
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$1,072.92 |
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BES
Sinking Fund |
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Interest
June 30th $30.27 |
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$31,221.05 |
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Park
Savings |
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Interest
June 30th $19.61 |
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$10,506.77 |
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Ski Trail
Savings |
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Interest
June 30th $1.17 |
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$629.21 |
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Parade-Event-Calender Fund |
Interest
June 30th $3.44 |
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$1,842.60 |
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Interest
June 30th $.85 |
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$453.29 |
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Interest
Earned |
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$2,122.78 |
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YTD
Interest Earnings $17504.36 |
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Transfer
funds to Gen'l Fund Checking |
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($20,000.00) |
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Total
all Money Market Funds |
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$518,408.71 |
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TOTAL
ALL ACCOUNTS |
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$604,077.13 |
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Motion (Webb/Meinke) to approve the Treasurer’s report. Motion carried.
Voucher’s Approval
Motion (Webb/McGee)
to approve the vouchers. Motion carried
Clerk Correspondence
Brustad wanted to thank Mike
and Mia Alston for the donation of twenty seven hours of their time to clean up
and spruce up the area around the Hall.
They weeded and thinned out the lilac bushes around the hall which hadn’t
been done for a long time. They dug up and replanted three bushes to the side
of the office building, and dug out sod and put down lava rock along the
sidewalk. Mike also planted the barrels
with annuals this year.
Last week
she attended her second year at the Clerk’s Institute in
She received
two checks for donations to help cover cost of the swimming lessons. One from
the Barnes Lions Club is for $150.00.
The other check was also for $150.00, and was from the Eau Claire Lakes Conservation
Club. She wanted to thank those organizations for their donations.
Department Head Reports
Highway
-Town Board meeting
report for
In the past month Mike has concentrated on
repairing the sand roads after the right of way clearing crew has done their
work. He has also been working on the northern sand roads with the grader to
get them in shape.
I have been constantly mowing and brushing
the road right of ways, and should be caught up in another week or so if it
doesn’t rain. When and if it ever does rain sufficiently, we will get our
improved gravel roads back into better shape.
This past spring I noticed severe distress
cracking in the middle section of
Last Tuesday evening I Attended the ATV club
meeting. I spoke on the need to address the shoulder damage along our blacktop
roads caused by ATV’s. I told the club members that the (stay off the shoulder
signs) do not seem to be working. I suggested that the club enlist the help of
the business owners to help educate the ATVers to
stay off the shoulders. The ATV club members agreed to this idea, and offered
to get information printed up to distribute to the businesses.
The Jim Miller rd. is on the schedule to be
reconstructed yet this fall. With the boards
permission, I would like to get Northern Wisconsin Based Engineers involved in
the bid specs for doing this road, to avoid the conflicts at bid opening time
that the Town has experienced in the past. Once I have a good working outline
on doing this job properly, I should be able to do future projects by myself.
I think it is time to do something about the
dead and overmature jackpine island between the
Town Hall and the Town Garage. The value of the wood is insignificant to the
costs should one of these dead trees fall on a vehicle, or worse yet, on a
person.
I am entertaining the idea of renting a tracted excavator for stump removal and road reshaping on
the roads that have had their right of ways cleared. A 31,000# hoe can be
rented for one month for 3900 hundred dollars, including trucking. This price
is good for 176 hrs time. To hire a hoe and operator at 125 dollars an hr. ( the standard rate for a hoe this size) would equate to
22,000 dollars. What is the board’s opinion on this?
Sign
Bids Review and Acceptance
Jerry Witt
had sent out to vendors sign requests for replacement of signs in the town.
Three bids were received.
Lange
Enterprises $10,579.00
Tapco
$10,660.30
Decker
Supply
$12,682.81
Motion
(Porter/McGee) to accept the lowest bid, which is from Lange Enterprises. Roll call vote taken: Meinke-yes,
Porter-yes, Webb-yes, McGee-yes, Collyard-yes. Motion
carried.
Cemetery
– Bud Pease reported
no activity since last Board meeting.
They did have a cemetery committee meeting on June 28th, with
no new business to report.
Fire
and Ambulance
Tom Renz gave his report for both fire and ambulance departments. The Ambulance had 11 runs, fire department
had 8 calls. He received a letter from
the State about the 2% fire dues reimbursement. That check will be sent the 1st
week in August and will be in the amount of $5,359.75. This is a reimbursement
for fire inspections in our area.
Collyard
then asked for a motion from a Board member concerning the closed session at
the start of the meeting. Motion
(McGee/Webb) to terminate the employee discussed in closed session. Roll call
vote taken: Porter-abstain, McGee-yes, Meinke-yes,
Webb-yes, Collyard-yes. Motion carried. A letter will be sent out by the Chairman to
the employee. Tom is to collect all gear, and letter will reflect that along
with a time frame of when it should be turned in.
Fireworks Contract – Renz wanted to have the
same person do the fireworks again this year.
A deposit for the fireworks will be due in the fall, then balance when
the 4th is over. If we sign a three year agreement we will get an
additional ten percent discount over the discount we currently get of ten
percent for prepaying in the fall. The clerk asked that Tom have BJ Hydrofalls call her to get the final bill and also
insurance information and vendor information for 1099’s. Collyard said he had
heard nothing but good comments on the fireworks this year.
Constable
– Mike O’Keefe would
be late so the clerk read his report. There were 4 alarms from the Sheriff, 10
fireworks complaints, 5 ATV complaints, spent 30 hours total on Upper and
Transfer
Site Updates – Collyard explained he had originally thought the town crew
would be able to erect the building with the help of volunteers. After talking with Jerry Witt and others they
have decided the job would be too costly for them to do and would take them
away from other projects that needed to be done. Jerry had prepared an information sheet
explaining the costs. Collyard thought it would be best to hire a contractor to
erect it. The lowest bid from the
rejected bids in February was from Card Building Systems for $11,264.00. He would like to see if they could contact
Card to see if he would have time to do the job yet this summer. They would probably charge more since the
sidewalls were increased to 16 feet.
Motion (Webb/Porter)
to authorize the Chairman or a supervisor to contact
Committee Reports
Jack Meinke spoke on the Wildfire Committee. The Wildfire program was mandated by the
state and was developed last year. Those
involved were the County, NIMS,
Recreational
Committee was meeting on Wednesday, Chris Webb said they had been talking about
a volleyball court but after researching the cost they thought it would be
prohibitive. They were still thinking of putting in a horseshoe pit. The committee had sent letters out to area
organizations asking for support for the swimming lessons. The fees charged were going to be far more
than other area lessons being offered. She hoped to be able to refund a portion
of everyone’s fee this year then next year be able to offer lessons for around
$5.00 per person. Collyard said the committee needs
to decide what to pay the Potawatomi Property Owners
for the use of the beach for the swimming lessons.
The Eurasian
Water Milfoil Committee would be submitting the final plan sometime this week, then the town would be receiving the balance of the grant
monies. Once we receive the grant monies we can move forward and assemble a new
committee to study how we can control the EWM.
There will be additional grant money available for this.
Gene Ratzel had prepared a report for the Board on the meeting
held Monday, July 17th by the Comprehensive Land Use Planning
Commission. The meeting minutes will be
put on the website for anyone to review as soon as they are prepared.
Driveway
Ordinance Updates –
The town’s attorney had reviewed the draft ordinance and returned it to the
Board with numerous notes and changes.
The committee will get together and redo the ordinance per the
attorney’s notes and will then be presented to the Board at the next meeting
for review and adoption.
BAHA Updates – Collyard
had Duke Marten prepare a map of the area within the 35 acres on the town hall
property behind the ball field where they felt BAHA could build their museum and
not have to incur additional costs to move buildings or the ballfield. He will show it to Bob Oberstar and the BAHA
board when he sees them. He explained BAHA would rather be on highway 27, but
needs a commitment from someone soon in order to get going on the project in
time for the elk. This piece on the Town
Hall property will be a back-up in case they don’t find something soon.
Barnestormers Snowmobile Club – Trail Change –Russ Carter mentioned they would be brushing
Motion (Porter/Meinke) to open the floor for discussion. Motion carried. Mike Furtak said
that driveway was on private land sold by Ken Graese
and the new owners had just put that in.
Motion (Porter/Meinke) to close the floor.
Motion carried. Collyard said a few people had wondered who put that in as
they thought it was on town’s property.
Motion (Meinke/McGee) to approve the trail change onto the town’s
property. Motion carried.
He hoped the
Board would go back to the original request to ensure them having access there
to the forest lands. Motion (Porter/McGee) to rescind their
motion of last board meeting made to discontinue all of
Zoning
1)
RV Extension until fall of 2008 on property owned by Michael & Judith
O’Neil on F-1 zoning
district, East Eight Mile Lake Road. Motion (Porter/Meinke)
to open the floor for discussion. Motion carried. Mike O’Neil told the Board members he wanted
to construct a small cabin on the property but needed to put a driveway in and
clear the building site first. He wanted to park a RV there to stay in while
they built the cabin while they were up here.
He asked for an extension to park the RV until fall of 2008. Motion (Meinke/McGee)
to approve the RV extension for two years until fall of 2008. Motion
carried. The board has
routinely granted an extension for up to two years to others.
2)
Shoreland Grading permit to remove & reshape ice
ridge in order to install rip rap on property owned by Robert Rucker,
3)
Place 2nd residence on parcel zoned F-1 that cannot be subdivided,
property owned by Theresa Rauwolf,
Motion (McGee/Meinke) to approve the request to put a 2nd
residence on the parcel owned by Theresa Rauwolf.
Motion carried.
Resolution to Establish the NIMS as
Town standard for incident management. Collyard explained he received a call from
Jan Victorson of Bayfield County Emergency Management
regarding a resolution to adopt the NIMS as the town standard for incident
management. The resolution was sent by
her and adapted to the Town of
Motion (Webb/McGee ) to accept Resolution Number R-06-11 to establish
NIMS (National Incident Management System) as the town standard. Motion
carried. The clerk will post this resolution as
required.
Resolution to increase Operator
License Fees. The clerk explained the procedure for increasing
operator license fees should be addressed in an ordinance or resolution after
talking with the town’s attorney. He also suggested the board should consider
adopting an ordinance to address all licenses given by the town and their fees.
Motion
(Porter/Webb) to accept Resolution Number R-06-12 increasing the Operator
license fees to $20.00 for a 1 year license and $30.00 for a 2 year license
effective
Operator License Renewals The clerk explained these were
submitted to her after the agenda was set for last month’s meeting. The
licenses were issued pending acceptance by the Board this evening.
2-year
licenses: Tracy Levy, Gladys Krob, and Judy Krob.
Motion (Webb/Meinke) to approve the 2 year licenses for Tracy Levy , Gladys Krob and Judy Krob. Motion carried.
1-year
licenses: David Basacker, Kevin Basacker,
and James Freese.
Motion ( Meinke/Porter) to approve the
renewals for David Basacker, Kevin Basacker and James Freese for a 1
year license. Motion carried.
New Operator License Approval – 2
year license for Stephen Anderson. Mr Anderson had been given a
provisional license good through
Motion (Porter/McGee)
to approve the application of Stephen Anderson for a 2 year operator
license.
Motion carried.
1 year license for Roberta DeLizio
and Patrick
Wilkinson. Roberta DeLizio had paid her fee, the clerk had done a background
check which was satisfactory, and she had also received a copy of the beverage
server’s certificate. Patrick had paid
his fee, and satisfactory background check was done. He was told by the clerk he needed to retake
the beverage server class as he had not had a valid license for over two
years. A provisional license was given
to him until August 30th giving him time to take the course and
provide a copy to the clerk.
Motion (Porter/McGee)
to approve the 1 year license for Roberta DeLizio and
Patrick Wilkinson pending Certificate is received on Patrick’s beverage server
course. Motion carried.
Picnic License approvals for: Barnes Lion’s Club – August 12th
and 13th
Barnes Zeros – August 19th and 20th.
Motion (Webb/McGee)
to approve the Picnic licenses for the Barnes Lion’s Club and Barnes Zeros.
Motion carried.
Pre-buy of propane for the Town
buildings for 2006-2007 winter season. Collyard wanted to
send letters out requesting pre-buy prices for this year’s propane season. We
currently own two of the 1000 gallon tanks and lease the other two from the
current propane provider. The clerk will
send out letters to all the dealers in the area. Motion(
Porter/McGee) to go for bids to area propane providers in the area for the
2006-2007 heating season. Motion carried.
Public Comment Session – 5 minute
limit for those not on the Agenda
Mike Furtak spoke on the second mailing of postcards to area
residents to have their septic systems pumped. The state has mandated this as
of 1981, but
Ron Pearson
wanted to mention that
Buzzy Harkness thought this would be the meeting where the board
decided on what the hours would be for Jet Skis and water skis. Since it was not on the agenda nothing could
be decided. She thought there should be
no restriction for time for the waterskiers or jetskiers as there is none for canoes, kayaks, fishing
boats or swimmers.
Mike Furtak also showed the audience pictures of a lake are
where the resident sprayed the shoreline with herbicide. He explained the damage done there was very
great and the owner will be paying quite a bit to fix it. He wanted to remind everyone of the
importance to keep the vegetation near the lakes.
Issues Timeline Update
No changes. Collyard wanted to remind everyone of the meetings in
September and October being changed.
September’s date has been changed to the 12th from the 19th. October’s has been changed to the 10th
from the 17th.
Motion(Porter/Meinke) to adjourn the Regular Board
Meeting of
Respectfully
Submitted,
Elaine J. Brustad,
Barnes
Clerk-Treasurer
dated this
23rd day of July, 2006