MINUTES OF THE
REGULAR BOARD MEETING
Chairperson
Lu Peet called the Regular Town Board Meeting to order at
The Town
Board of the Town of
Motion ( Webb/Porter)
to go into closed session per the above statute. Roll call vote taken: all responded yes. Motion carried.
Motion (Meinke/Webb)
to adjourn the closed session and return to the open session. Motion carried. The Board adjourned the closed session at
The Open
Session was called back to order at
roll call to
establish a quorum was asked of Chairperson Peet. All members of the Board were present.
Brustad verified the posting of the agenda.
Peet asked
for a motion to approve the December Agenda, approve minutes of the Last
Regular Board Meeting and a motion to dispense with reading of the minutes.
Motion ( Webb/McGee)
to approve the agenda, motion to approve the minutes of the last
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order
Closed Session: The Town Board of the Town of Barnes will
meet in regular session to go into a closed session pursuant to State Statute
19.85(c) “considering employment,
promotion, compensation or performance evaluation data of any public employee
over which the governmental body has jurisdiction or exercises
responsibility. The board will reconvene
to the regular session immediately after the closed session.
Call Open Session back to Order at
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice
Motion to approve the December
Agenda, approve minutes of the Last Regular Board Meeting and Motion to
dispense with reading of the minutes.
Treasurer’s Report
Approval
of Resolution # 09-08 for Town’s obligation over the bond amount to the
Voucher’s Approval
Clerk Correspondence
Appointment
of Election workers for the 2010-2011 cycles
Department Head Reports:
Highway
Cemetery
Fire
and Ambulance Department
Adopt
Ordinance establishing Fire Protection charges
Constable
Committee Reports
Approval
of proposal for new furnace at the Town Hall and amendment of budget for costs
Land Use Planning Commission
Public Comment Session – 3 Minute
limit for those not on the agenda
Citizen’s Request for Action:
Request
by Greg Roman for addressing the issue of junk cars, appliances and general up keep of a property’s
exterior
Request by Bud Heerema for approval
to place photo gallery of past Chairpersons in the Town Hall
Approval of letter to Douglas County
Highway Department regarding County Highway Y
Operator Licenses: 2 Year new License
for Kris Nelson
Discussion of setting up a Special
Town Board meeting to look at all ordinances and set new fees for Chapter 5
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this14th day of
December, 2009
Treasurer’s Report
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General
Fund |
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Checking
Balance from last meeting |
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$54,686.62 |
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Receipts |
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$45,757.82 |
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Check #'s
24382-24450 |
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($60,921.60) |
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November
Direct tax payments ck #s 350-351 |
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($3,270.44) |
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Service
Charge November |
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($15.73) |
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Interest
Earned November |
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$8.39 |
0.15% |
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CHECKING
BALANCE |
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$36,245.06 |
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Money
Market |
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Money
Market Gen'l Fund Balance from Last Meeting |
$314,271.97 |
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Interest
earned November |
YTD
Interest $4,073.80 |
$74.95 |
0.25% |
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Sub-Total
Money Market Gen'l Funds |
$314,346.92 |
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Highway
Dept. Sinking Fund |
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$16,072.92 |
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BES
Sinking Fund |
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$214.05 |
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Park
Savings |
deposit
water can $167.34 |
$16,009.67 |
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Ski Trail
Savings |
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$881.21 |
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Town Hall
Maint & Repair Fund |
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$15,628.20 |
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ACT 102
Fund |
Ck # 1127
$3296.00 |
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$1,568.68 |
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Total
all Money Market Funds |
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$364,721.65 |
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Savings |
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Interest |
0.01 |
Nov |
$25.14 |
0.47% |
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9 Month CD |
Interest |
196.54 |
Nov |
$102,377.90 |
2.76% |
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9 Month CD |
Interest |
196.54 |
Nov |
$102,377.90 |
2.76% |
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6 Month CD |
Interest |
96.32 |
Nov |
$51,021.40 |
2.25% |
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9 month CD |
Interest |
297.76 |
Nov |
$150,989.04 |
2.36% |
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YTD
Interest $6,791.38 |
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Total |
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$406,791.38 |
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TOTAL |
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$807,758.09 |
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Motion ( Webb/Meinke)
to approve the Treasurer’s report as read.
Motion carried.
Approval of Resolution # 09-08 for Town’s obligation over the bond
amount to the
Chairperson
Peet read the Resolution to the members of the Board and audience:
RESOLUTION R-09-08
WHEREAS,
the Town of Barnes Treasurer is required by statute to
furnish a bond to the County Treasurer in a sum of double the amount of state
and county taxes apportioned to her town, conditioned for the faithful
performance of the duties of her office and that she will account for and pay
over according to law all state and county taxes which shall come into her
hands, and
WHEREAS,
the Town of Barnes is given the power under Section 70.67(2) of the Wisconsin
Statutes, to obligate the town in case the Town Treasurer shall fail to pay all
state and county taxes required by law to be paid by the Town Treasurer to the
County Treasurer,
__________________________ _________________________
Lu Peet, Chairman
__________________________ _________________________
__________________________
CERTIFICATE
THIS
IS TO CERTIFY THAT the foregoing is a true and correct
copy of a resolution duly and legally adopted by the Town Board at its Regular
Town Board Meeting held on
_________________________________
Elaine J. Brustad, Clerk-Treasurer
Motion ( Meinke/Porter)
to approve Resolution R0908 for the Town’s obligation over the bond amount to
the
Voucher’s Approval
Motion (McGee/Porter)
to approve the voucher’s as presented.
Motion carried.
Clerk Correspondence
Brustad said
she didn’t have anything to report other than the new Pictometry program the
county has offered to the Townships.
They will supply an external hard drive for free to us so we can
download the program and use it here at the office. If we would like the whole county program we
will need to purchase a larger hard drive ourselves, but the cost is minimal,
only about $80.00-$120.00. The person she
spoke with wasn’t quite sure about the whole program so will be getting back to
her.
Appointment of Election workers for the 2010-2011 cycles
Brustad read
the list of applicants for selection: Roberta DeLizio, Dorothy Mueller, Polly
Beuk, Beverly Lowery, Florence Prickett and Mary Sadenwasser. These 6 have been election workers in the
past and have had recent training.
Alternates will be Susan Wiesner and Linda Frank. Brustad said she plans on using these two as
alternates and will be training them in the future.
Motion
(Porter/Meinke) to approve the named election workers for the 2010-2011
Election cycles.
Roll call vote
taken: all responded yes. Motion carried.
During the
closed session the Board discussed the new health insurance plans for the
employees for the upcoming year.
Motion (Webb/Porter)
to approve using Security Health Plan for the 2010 year and to amend the 2010
budget for the difference in budgeted premium.
Roll call vote taken, all responded yes.
Motion carried.
The second
item discussed in closed session pertained to dependant health insurance
coverage for Elaine Brustad. That will
be tabled until the next meeting so Brustad can contact Humana about a
different policy with a lesser premium amount.
The third
item discussed in closed session will be tabled until the fall budget session
when they can possibly change the policy for holidays and additional benefits.
Department Head Reports:
Highway
Just before deer season, found out
that the 2 miles of the Hughes Town Line road we maintain had been torn up by log haulers. We spent
3 days in the northern part of Town getting these roads in shape for all the hunters that use them.
We insulated the Town office
floor with regular R-29 insulation, and stapled house wrap to the bottom of the floor joists to cut down on
air infiltration. The price quote on spray insulation was 4 times higher than doing it with regular
insulation.
Winter’s here, we have been busy
plowing roads with the last two snowfalls. It has been very difficult to plow gravel and sand roads
because of the lack of moisture in the snow. The snow does not pack hardly at all, and requires us to
go very slow or hold the plows up so we do not plow all the gravel into the ditches.
The ice rink has been flooded and is ready to go. We hope people use it as much as they can as it is costly to maintain,
labor wise.
Cemetery
There has been no activity as of the
last meeting, per Sexton Bud Pease.
Fire
and Ambulance Department
Since the last Town board meeting the
ambulance has had 6 calls.
2 - Transport to St. Marys
1 – No transport
1 – Facility Transport from
1 – Transport to St. Lukes
1 - Transport to
Everything has been finalized
for the ECG we are just awaiting the training on sending out to Hospital.
I am also trying to work with
Gold Cross on the Ambulance runs. It
seems like all of a sudden they are
charging an enormous amount when we intercept with them and they ride in our
ambulance. The last bill they billed us $1400.00 and in one case
after they billed us they turned around and billed
the patient for the same amount so I am trying to work on this.
The three
On the Fire side there is not much to report at
this time, there has been no activity to report. It is Christmas
time and I want to remind everyone to be safe with their lights and Christmas
Trees.
I am working with the Town of
Also we will be conducting Ice
rescue training in January so if you see a bunch of crazy people in yellow suits jumping in the cold water on the
Middle Eau Claire it is only is.
Adopt Ordinance establishing Fire
Protection charges
Brustad said
Motion ( Webb/Porter) to adopt the Fire
Protection Charges Ordinance as presented. Motion carried. The ordinance
is as follows:
CHAPTER
ORDINANCE ESTABLISHING
It is hereby ordained by the Town
Board of the Town of
Section 1 – Authority: This ordinance is adopted pursuant to the authority granted
town boards under s. 6055 (2)(b),
Section 2 – Liability
for Fire Protection Costs: The Town of
Section 3 – Payment of Fire Call
Fee: The fire call charges provided for in this ordinance
shall be paid in full to the Clerk of the Town of
Section 4 – Liability for Fire Calls
from Fire Departments Other than Authorized Fire Departments: Any property owner requesting fire protection directly from
any other fire department shall be responsible for the full costs billed
to the town resulting from the fire call.
This section shall not apply to the costs of any other department
responding at the request of an authorized department under a mutual aid
agreement.
Section 5 – Severability: Should any section or provisions of this ordinance be
declared invalid for any reason, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 6 – Effective Date: This ordinance shall become effective
upon adoption and publication or posting, as provided by law, pursuant to s
60.80, Wis. Stat.
Town of
_________________________________ ________________________________
Lu Peet
-Town Chairperson Christine M.
Webb-Town Supervisor
_________________________________ ________________________________
_________________________________
Adopted:
Published: Posted:
Attest:
_____________________________ Dated:
Elaine J. Brustad, Town Clerk-Treasurer
Constable
There were 3
alarms from the sheriff, 1 trespass complaint on Island Lake Rd, 4 firearm
complaints, deer hunters too close to occupied structures, 1 welfare check on
an overdue hunter who was found safe, 2 animal complaints, dog running at large
on Red Oak Drive, 10 check homes for out of town residents. Total miles 420, total fuel 40 gallons, total
hours, 56.
Committee Reports
Town Hall
Maintenance committee will be meeting sometime this week.
Approval of proposal for new furnace at the Town Hall and amendment of
budget for costs
Brustad said
she had contacted Arch heating to do a regular maintenance check and while they
were here they discovered the furnace would need to be replaced as soon as
possible.
Arch
recommends a new Goodman
Motion (Porter/McGee)
to approve the proposal from Arch Heating for $4,950.00 and amend budget for
the same taking the monies out of the maintenance and repair fund. Discussion
followed with Webb asking if the furnace couldn’t be placed in the kitchen
somewhere and the ductwork run below the floor in the crawl space. Brustad will call them in the morning. Roll call vote taken: all responded yes. Motion carried.
Land Use Planning Commission
Dave Pease
said there were no issues to discuss.
Public Comment Session – 3 Minute
limit for those not on the agenda
No one
wished to speak.
Citizen’s Request for Action:
Request by Greg Roman for addressing the issue of junk cars, appliances
and general up keep of a property’s exterior
Greg Roman
spoke as President of the Potawatomi Property Owners association requesting an
ordinance with more “meat” to address the issue in the town of unsightly junk
vehicles, appliances and general upkeep of exterior property. A substantial fine should be added for
non-compliance. It seems offenders will
clean it up when they have been put on notice about it then let it lapse back
into being unsightly again. It needs to
hit these people in the pocketbooks, he felt.
After discussion the Board determined they needed a request for action
on a particular property. The board will
then research what ordinances the county or state may have so the town won’t be
re-inventing the wheel.
Request by Bud Heerema for approval
to place photo gallery of past Chairpersons in the Town Hall
Bud Heerema
asked the board for approval to research and obtain pictures of past
Chairperson for the town. The pictures
will then be placed as a photo gallery in the town hall or wherever the Board
wished. He thought now would be the best
time to do this as there are still relatives living in the area of all the past
chairpersons.
Motion (Porter/Webb)
to approve having Bud Heerema research and place a photo gallery of past
Chairpersons in the town hall. Motion
carried.
Approval of letter to Douglas County
Highway Department regarding County Highway Y
Chair Lu
Peet read the letter that would be sent to the Highway Commissioner and Highway
Committee.
Motion (
Porter/Meinke) to approve having the Clerk-Treasurer send the letter to the
Highway Department of
Operator Licenses: 2 Year new License
for Kris Nelson
Brustad said
a background check showed 3 arrests and convictions in 2001, 2003, and 2004. All were misdemeanors but the information was
not on the application submitted by Mr. Nelson.
Mr. Nelson also had not completed the beverage server course prior to
the meeting.
Motion (Porter/McGee)
to deny the request for a two year operator license for Kris Nelson based on
the applicant not filling out his application fully. Motion carried.
Discussion of setting up a Special
Town Board meeting to look at all ordinances and set new fees for Chapter 5
Peet felt a
Special Town Board meeting was needed for this as it will take quite a while to
go through all the ordinances. The board
agreed the meeting will be held on February 11th at
Issues Timeline Update
All issues
are a work in progress, no new updates other than the furnace at the town hall.
Motion (Webb/Porter
) to adjourn the Town Board meeting of
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this
18th day of December, 2009