TOWN OF BARNES

MINUTES OF THE

SPECIAL TOWN BOARD MEETING

Of August 27, 2009

Supervisor Chris Webb called the Special Town Board Meeting to order at 5:00PM. All Board members were present except Lu Peet. The agenda for the meeting is as follows:

Agenda

1)                   Open bids for Concrete and Wood ramps at the town hall

Webb said they should first discuss the plans for the ramps.  Jerry Witt read his assessment of the plans.  He indicated there were no plans or specs for the work on the main entrance.  He felt there needed to be only one handicap accessible entrance.  Porter wanted to know if the committee was going to be studying if we needed a new town hall.  Meinke said no, they will be meeting only to discuss the renovations needed on the current facility and to prioritize them according to need.  Webb said this was rushed through to see about getting a grant for the state.  The specs given to the bidders called for a concrete ramp in the east side, which might be too costly of a project according to Jerry.  And the Board had already accepted a bid from Gajdos Concrete to redo the steps.

Jeff Gajdos, one of the bidders, wanted to mention if the Board considered how much work the bidders did to bid on a project.  If they just needed an accurate amount their engineering firm should be able to give them a cost.  Webb called for the Clerk to open the bids.

Dykstra Construction                     $16,000.00

Gajdos Concrete & Masonry         $49,672.00

Marv Thompson and Sons            $22,850.00

 

Webb said there wasn’t even that much money in the maintenance fund to do even the lowest bid.

Motion (Porter/McGee) to reject all bids until a later time, when the project is finalized. All were in agreement.  Motion carried.

 Meinke thanked the two who were present at the meeting for their bids.  He said the Board will have to be more involved with this committee to make sure they kow what they need to do.  They will need an outline, what they can spend etc.  Webb said the Board will have to address that during their budget meetings.  She suggested putting on the next agenda what to do with the current contract the Town has with Gajdos concrete.  McGee said the contract is there, we need to get it done before it gets too cold.  Jerry Witt agreed.  They should go ahead tonight and approve it.

Motion (Meinke/McGee) to go ahead and replace the sidewalk under the previous accepted bid by Jeff Gajdos.  Jerry will work with Jeff to not be out any additional monies for halting the project as Gajdos had planned on doing the sidewalk this week.  Gajdos said he did lose some money for not doing the project when he had planned.  McGee asked him what he thought would be fair for compensating him.  Gajdos thought a fair amount would be $300.00. 

Motion (Porter/McGee) to pay an additional $300.00 for a total of $1,750.00 for the concrete sidewalk work at the Hall.  Roll call vote taken with all present answering yes.  Motion carried. 

 

Motion (McGee/Meinke) to adjourn the Special Town Board meeting of August 27, 2009.  Motion carried.  The meeting adjourned at 6:00PM.

 

Respectfully Submitted,

 

 

Elaine J. Brustad,

Clerk-Treasurer

dated this 3rd day of September, 2009