MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
Chairperson
Motion (Webb/McGee)
to go into closed session per the above statute. Roll call vote taken, all present except
Motion(Meinke/McGee
) to return to the Open session to be reconvened at
The Board reconvened
the Regular Town Board Meeting at
Roll call
taken and all present except
Motion ( Meinke/McGee)
to approve the June agenda as presented.
Motion carried. The agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order at
Closed Session: The Town Board of
the Town of Barnes will meet in regular session to go into a closed session
pursuant to State Statute 19.85(c)
“considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.”
The board will reconvene to the regular session immediately after the
closed session.
Reconvene the
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the June Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Approval
to purchase a 4 drawer file cabinet for the Clerk’s office
Public Comment Session – 3 Minute
limit for those not on the agenda
Citizen’s Request for Action:
Request
by Gene Huettl to ride ATV’s on
Request
by Craig Harvey to have tree trimmings removed from their property
Connie
Balcom request for more communication on road work on Jones Road, privatizing town roads and water use on
Marcia
Ritter request for approval of carillons at the
Land Use Planning Commission
Resolution
for approval of Zoning Overlay Amendment
Zoning: none
Department Head Reports:
Highway
Approval
to purchase a used compactor for Transfer Site
Cemetery
Fire
and Ambulance Department
Approval
of
Approval
for negotiation by
Constable
Committee Reports
Eurasian
Water Milfoil
Town
Hall Maintenance
Approval
of hiring Chequamegon Engineering for a study of Town Hall maintenance needs and possible costs
Approval
to go out for bids for concrete sidewalk work
Approval
to purchase new dishwasher for kitchen
Resolution
supporting application for Energy Independent Community Planning Grant and Resolution
supporting Governor Doyle’s 25 x25 goals for
energy independence
Liquor License Renewals: Class B
Combo License for Barnes Community Post 8329, Barnes Trading Post, Nancy M.
Lindberg, d/b/a The Windsor, Boulder Lodge,
Doorn’s Inn, Downtown Barnes, Inc., d/b/a CedarLodge Steakhouse and
Grille, Enchanted Inn, Cleo Marshall, d/b/a Mike’s Sportsman Saloon, P.J’s Cabin Store, Ralph and Carole DeWitt.
d/b/a RC’s Decoy Inn, Traut’s Resort, LLC, Eagle Horn LLC, d/b/a Buck N Bass,
Kendall P. Graese, d/b/a Northwood’s Tap and Tommel, Inc., d/b/a Backwoods
Resort,
Class A Combo License renewal for:
GMB Enterprises, d/b/a
Operators Licenses:
2
year renewal licenses for: Anita E. Rauwolf, Rose Skinner, Roberta DeLizio, Connie Richards, Amanda vanDoorn, Kevin
Murphy, Debbie Sesko, Evonne Becker,
Nancy Gohde, Gene Ratzel, Scott Ruhmann, Colleen Ruhmann, Kevin Basacker, David Allen Basacker and
Angela Arseneau.
1
year new license application for: Karen J. Rutzen
2
year new License application for: Kathleen Miner, Patricia Marie Jacob, Jeffrey
Walker Gordon, Nicole Arseneau and
Robert Tuttle
Approval of sign bids for the Town
of
Selection of Board of Review
alternates correction, one for a two year term and one for a three year term
Public Comment Session – 3 minute limit for those not on the
Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 15th day of
June, 2009
A motion to
approve the minutes of the Last Regular Board Meeting and Motion to dispense
with reading of the minutes was asked for by Peet.
Motion (Webb/McGee)
to approve the minutes of the last regular town board meeting and motion to
dispense with the reading of the minutes.
Motion carried.
Treasurer’s Report
|
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General
Fund |
|
|
|
|
Checking
Balance from last meeting |
|
$76,918.26 |
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|
Receipts |
|
|
|
|
$10,462.92 |
|
Check #'s
23783-23864 |
|
|
($60,659.53) |
||
|
May Direct
tax payments ck #s 331-333 |
|
($3,862.10) |
|||
|
Service
Charge May |
|
|
|
($15.59) |
|
|
Interest
Earned May |
|
|
|
$9.19 |
|
|
|
CHECKING
BALANCE |
|
|
$22,853.15 |
|
|
|
|
|
|
|
|
|
|
|
Money
Market |
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$393,089.03 |
||||
|
Interest
earned May |
|
YTD
Interest $3,377.73 |
$278.41 |
||
|
|
Sub-Total
Money Market Gen'l Funds |
$393,367.44 |
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
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BES
Sinking Fund |
|
|
|
$214.05 |
|
|
Park
Savings |
|
|
|
$14,767.66 |
|
|
Ski Trail
Savings |
|
|
|
$1,245.21 |
|
|
Town Hall
Maint & Repair Fund |
|
|
$19,298.20 |
||
|
ACT 102
Fund |
|
|
|
$3,957.39 |
|
|
Total
all Money Market Funds |
|
|
$448,922.87 |
||
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|
|
|
|
|
|
|
|
|
|
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||
|
|
|
|
|
|
|
|
Savings |
|
Interest
May $.01 |
|
$25.08 |
|
|
9 Month CD |
Interest
May $233.22 |
|
$101,078.90 |
||
|
9 Month CD |
Interest
May $233.22 |
|
$101,078.90 |
||
|
6 Month CD |
Interest
May $ 97.59 |
|
$50,451.76 |
||
|
Total |
|
$252,634.64 |
|||
|
|
|
|
|
|
|
|
|
TOTAL |
|
$724,410.66 |
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|
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Motion (Webb/Meinke)
to approve the Treasurer’s report as read.
Motion carried.
Voucher’s Approval
Motion (McGee/Meinke)
to approve the voucher’s for payment as reported. Motion carried.
Clerk Correspondence
Clerk-Treasurer
Brustad said she received another $100.00 from the State Election Board for
completing a survey. The funds must be
used on initiatives that add to established elections activities.
Brustad read
a letter received from Arch Heating regarding maintenance agreements. F I N I S H
Numerous
Notices to Cut were received on property in Sections 2, 22, 23, and 32 of
Township 44, Range 9W, Sections 19, 23, 27, 30, 31, 32, 33, and 34 of Township
45N, Range 9 West, and Section 18 of Township 46N, Range 9 West.
Finally,
Brustad mentioned the new TV in the hall had been donated by
Approval
to purchase a 4 drawer file cabinet for the Clerk’s office
Brustad
asked for approval to purchase a new lateral file cabinet for her office
because the files were too full for any more papers. The file cabinet price is $818.00 and she has
monies in the budget for such a purchase.
Motion (Webb/McGee)
to approve the purchase of a 4 drawer lateral file cabinet for $818.00.
Roll call vote
taken: all responded yes. (Porter absent) Motion carried.
Public Comment Session – 3 Minute
limit for those not on the agenda
Kevin
Murphy, owner of the Buck N Bass wanted to speak regarding his issues the
Health Department has cited him on. He
wanted to ensure the Board these would be taken care of before the end of the
month. He didn’t want anything to stop
him getting his liquor license renewed.
The cabins won’t be used until everything is corrected.
Citizen’s Request for Action:
Request
by Gene Huettl to ride ATV’s on Peninsula Road
Motion (
Meinke/McGee) to allow ATV’s on
Motion (McGee/Webb)
to open the floor to discussion. Motion
carried. Jon Harkness said they had a similar problem
on their road being a dead end road. People would ride back and forth all day long.
With ATV’s doing “donuts” all the time it ruins a road.
Motion
(McGee/Meinke) to close the floor to discussion. Motion carried. Webb said this request should be sent to the
ATV club. Peet called for the question. All in favor – none, all opposed – Webb,
Peet, Meinke, McGee.
Motion(Meinke/McGee)
to send the request to the ATV club for further study. Motion carried.
Request
by Craig Harvey to have tree trimmings removed from their property
Peet asked
if the
Connie
Balcom request for more communication on road work on Jones Road, privatizing town roads and water use
on
Connie
Balcom spoke first on the communication issue, she felt there should be more
information given out before a project is done rather than reporting on one
after the fact. She wanted to know what
was planned for their road,
Balcom was
concerned over using
Marcia
Ritter request for approval of carillons at the Barnes Community Church
Clarence
Tollefson spoke instead of Marcia Ritter on the plans for carillons to be
played at the church periodically. They
planned to be playing the music usually around
Motion (McGee/ Webb)
to approve the carillons at the church. Webb said there is no noise ordinance
the town has so they didn’t really need approval from the town. Motion carried.
Land Use Planning Commission
Dave Pease
spoke of the Overlay Amendment proposal which was approved at their Plan
Commission meeting to forward it on to the Town for approval. At the Public Hearing there were 93 people
present as well as numerous letters and emails sent in and all were in support
of the resolution to send to the County.
He said it
was very interesting that this particular item and the comments and overall interest
were much more for this than for the adoption of the Land Use Plan.
Resolution
for approval of Zoning Overlay Amendment
Clerk-Treasurer
Brustad said the paperwork needed by the County had to be completed yet and
looked at by the Town’s attorney. The
County’s deadline for their next meeting was the next day so she recommended a
motion to allow the Chairperson sign the documents needed when they were
finished.
Motion(Webb/Meinke)to
approve having the Chairperson sign the zoning petition to go to zoning approving
the overlay amendment. After more discussion both Webb and
Meinke agreed to rescind and amend their motion to say : Motion( Webb/Meinke) to have
the Clerk and Chair complete the proper forms to petition to change the zoning
ordinance for the overlay amendment.
Motion carried.
Department Head Reports:
Highway
Reconstruction
and erosion control work has been completed on the
The brusher
has just finished mowing and brushing the right of way on the five + miles of
the
The Cemetery
has been worked up and is in the process of being seeded.
8 loads of
gravel were spread on the
Motion
(McGee/Meinke) to approve the proposal from Northwoods Paving to do the apron
at the approach to the
Approval
to purchase a used compactor for Transfer Site
McGee said
he received a new proposal for a used compactor from JMEC for $11,385.00. We will be able to make payments on it until
January at $150.00 per month. Then for
2010 we can add that into the budget.
Jerry (Witt) can do the concrete work and will coordinate with JMEC on
when they can deliver the compactor.
This will be done before the 4th of July when there is the
greatest need for a second compactor.
Motion(McGee/Meinke)
to approve the purchase of the used compactor for$11,385.00. Roll call vote
taken: all responded yes. ( Porter
absent).
Cemetery
Brustad read
the Cemetery Sexton’s report: We have
ground up the new area so it can be platted in the future. We will seed and drag it soon.
Fire
and Ambulance Department
Since the
last Town board meeting the ambulance has had numerous calls.
1 -
transport to St. Lukes from
2 - deceased
1 – ATV
accident transported to
3 – medical
transported to
4 – respond
with Fire Department
1 motorcycle
accident transported to
The
amendment for the ops plan for the EKG is moving completed and mailed. Training on EKG will start in July and be
operational by the end of August.
On
The
Ambulance Contract with the Town of
Fire
Department :
1 vehicle
Fire
1 vehicle
accident
2 brush
fires
1 wildland
Fire stand bye
2 landing
zone
1 propane
leak
1 chimney
fire
I motor
vehicle accident with the Town of
We have
upcoming training here in Barnes at the Fire hall on Propane and propane
tanks. I recently attended the Town of
I am looking
for direction of the Town Board on what their wishes are in reference to the
mutual aid agreement, which I have re typed and submitted to you for approval
and also the ambulance contract. I am
requesting permission from the Town Board to negotiate the ambulance contract
and approval for the Mutual aid agreement.
Approval
of
Motion
(Meinke/McGee) to approve the Mutual Aid Fire Protection Agreement for the Town
of
Approval
for negotiation by
Motion ( Webb/McGee)
to authorize
Constable
Brustad read
the Constable’s report as he was not at the meeting: There were 3 alarms from the Sheriff, 2 bear
complaints, 2 animal complaints on Red Oak Drive, 4 fireworks complaints,
permits were issued, 1 brush fire on Lake Road, did traffic control, 2 assist
boaters on the Middle Eau Claire, lost engine and towed to dock, 1 deer hit on
highway 27 and South Shore Road.
Committee Reports
Eurasian
Water Milfoil
Ingmar
Ekstrom reported the Eurasian Water Milfoil committee would be recognized at
the Lakes Conference meeting in Cable this Friday. He hoped as many members as possible could
attend. Also on Saturday the research
staff will be present in a meeting to discuss the progress of the project with
townspeople and also the plan for
Town
Hall Maintenance
The group
met again a few weeks ago, and decided there was so much they were uncovering
the thought it best to employ outside help to give us an estimate of all that
would need to be done and possible costs.
Approval
of hiring Chequamegon Engineering for a study of Town Hall maintenance needs
and possible costs
Brustad said
she had called this engineering firm on Peet’s and McGee’s recommendation and
got an approximate cost for the study which was around $2,000.00. To be safe she thought around $2,500.00 would
be an adequate amount. The monies should
come from the Town Hall Maintenance fund.
Motion(McGee/Webb)
to approve hiring James Sajdak of Chequamegon Bay Engineering at a cost of up
to $2,500.00 to study the Town hall
maintenance needs and possible costs for the repairs.
Roll call vote
taken: all yes (Porter absent)
Approval
to go out for bids for concrete sidewalk work
Motion (Webb/Meinke)
to advertise for proposals on the concrete work at the Town Hall. The monies will come from the Town Hall Maintenance
Fund and work should be completed by September 1st. Motion carried.
Approval
to purchase new dishwasher for kitchen
Motion (Webb/McGee)
to approve the purchase of a dishwasher for the town hall up to $3,700.00. The free one turned out to be one that was set outside
last winter without draining it completely and so it froze and pipes broke
within the dishwasher itself. A new one
will cost around $3,700.00, plus the costs from the plumber who spent most of
two days trying to get the free one set up.
The monies will be taken out of the Town Hall maintenance fund and the
motion should include amending the budget on these two items for the amounts
spent out of the maintenance fund.
Motion amended as such and carried.
Roll call vote
taken: all yes Motion carried.
Resolution
supporting application for Energy Independent Community Planning Grant and
Resolution supporting Governor Doyle’s 25 x25 goals for energy independence
Brustad
attended a meeting of the
Motion (Webb/McGee)
to approve the passage of the two resolutions # 09-04 and 09-05. Motion
carried. The two Resolutions are as follows:
RESOLUTION # R09-04
SUPPORTING GOVERNOR DOYLE’S
25 X 25 GOALS FOR ENERGY
WHEREAS,
Governor Doyle has created an office of Energy Independence with the goals of:
* Generating 25% of electricity
and transportation fuels from renewable resources by 2025
* Capturing 10% of the emerging
bio industry mad renewable energy market by 2030
* Becoming a national leader in
groundbreaking energy research; and
WHEREAS, the Office of Energy Independence is seeking
partnerships with local units of government in furtherance of the State of
Wisconsin’s effort to achieve the 25 x 25 goals, and
WHEREAS, the
Town of
BE IT
FURTHER RESOLVED that, upon adoption, the Town Clerk is hereby directed to send
a copy of this resolution to Governor Doyle’s office and the Wisconsin Office
of Energy Independence.
The Town
Clerk shall properly post or publish this resolution as required under s 60.80,
Wis. Stats
Town of
________________________________ _________________________________
Lu Peet –
Town Chairperson
________________________________ __________________________________
________________________________
Adopted:
Posted: _____________
Attest:
_______________________________________
Elaine J. Brustad – Town
Clerk-Treasurer
RESOLUTION # R09-05
SUPPORTING APPLICATION FOR ENERGY
INDEPENDENT COMMUNITY PLANNING GRANT
WHEREAS,
Governor Doyle has created an office of Energy Independence; and
WHEREAS, the Office of Energy Independence is seeking
partnerships with local units of government in furtherance of the State of
Wisconsin’s effort to achieve the “25 x 25” goals, and is accepting
applications for “Energy Independent Community 25 x 25 Planning Grants”;
WHEREAS, the
goals of these planning grants are to:
·
Have
5-10 pilot communities complete a 25% by 2025 plan.
·
Have
these pilot communities complete an energy audit of all buildings/facilities
and infrastructures as well as assessment of all fleet vehicles.
·
Increase
the use of renewable energy and renewable fuels by 25% by 2025 across the State
of
·
Increase
and promote public awareness regarding the benefits of increased energy
conservation, energy efficiency, and renewable energy use by counties and
municipalities across the state.
·
These
benefits include and are not exclusive to: clean air and water, intelligent
land management, rural and urban economic development, as well as state and
national energy independence.
WHEREAS,
representatives of Bayfield and
BE IT FURTHER
RESOLVED that, upon adoption, the Town Clerk is hereby directed to send a copy
of this resolution to the City Clerk of Bayfield, Washburn and
The Town
Clerk shall properly post or publish this resolution as required under s 60.80,
Wis. Stats
Town of
________________________________ _________________________________
Lu Peet –
Town Chairperson
________________________________ __________________________________
________________________________
Adopted:
Posted: _____________
Attest:
_______________________________________
Elaine J. Brustad – Town Clerk-Treasurer
Liquor License Renewals:
Class B Combo License for Barnes
Community Post 8329, Barnes Trading Post, Nancy M. Lindberg, d/b/a The Windsor,
Boulder Lodge, Doorn’s Inn, Downtown
Barnes, Inc., d/b/a CedarLodge Steakhouse and Grille, Enchanted Inn, Cleo
Marshall, d/b/a Mike’s Sportsman Saloon,
P.J’s Cabin Store, Ralph and Carole DeWitt. d/b/a RC’s Decoy Inn,
Traut’s Resort, LLC, Eagle Horn LLC, d/b/a Buck N Bass, Kendall P. Graese,
d/b/a Northwood’s Tap and Tommel, Inc., d/b/a Backwoods Resort.
Motion (Webb/Meinke
) to approve the class B liquor license renewals for the above mentioned group
of applications as long as all fees are paid, all liquor bills have been paid
and all taxes have been paid prior to the licenses being picked up. Motion
carried.
Class A Combo License renewal for:
GMB Enterprises, d/b/a
Motion (Meinke/McGee
) to approve the classA liquor license renewals for the above mentioned applications as long as all fees are paid,
all liquor bills have been paid and all taxes have been paid prior to the
licenses being picked up. Motion carried.
Operators Licenses:
2
year renewal licenses for: Anita E. Rauwolf, Rose Skinner, Roberta DeLizio,
Connie Richards, Amanda vanDoorn, Kevin Murphy, Debbie Sesko, Evonne Becker,
Nancy Gohde, Gene Ratzel, Scott Ruhmann, Colleen Ruhmann, Kevin Basacker, David
Allen Basacker and Angela Arseneau.
Motion (Webb/McGee )
to approve the 2 year renewals licenses
for Anita E. Rauwolf, Rose Skinner, Roberta DeLizio, Connie Richards,
Amanda vanDoorn, Kevin Murphy, Debbie Sesko, Evonne Becker, Nancy Gohde, Gene
Ratzel, Scott Ruhmann, Colleen Ruhmann, Kevin Basacker, David Allen Basacker
and Angela Arseneau. Motion carried.
1
year new license application for: Karen J. Rutzen
Brustad
reported the fee had been paid, Ms Rutzen had no criminal history and she had a
license prior so didn’t need to retake the beverage server course.
Motion ( McGee/Meinke)
to approve the 1 year new operator license for Karen Rutzen. Motion carried.
2
year new License application for: Kathleen Miner, Patricia Marie Jacob, Jeffrey
Walker Gordon, Nicole Arseneau and Robert Tuttle
Background
checks revealed no criminal history on any of the applicants, the required fees
were paid and the beverage server course certificate would be received prior to
receiving their licenses.
Motion (Meinke/McGee)
to approve the 2 year new applications for operator licenses for Kathleen Miner, Patricia Marie
Jacob, Jeffrey Walker Gordon, Nicole Arseneau and Robert Tuttle. Motion carried.
Approval of sign bids for the Town of
Peet said
they had received information the signs were actually alum clad signs and one
of the bidders was not aware of this. It
might affect the bid amount if she knew.
It was decided to table this until next month and give the bidder
another chance to rebid the project with the right information.
Motion
(Meinke/McGee) to table this until next month and call Dana to let her know she
should rebid the project since the signs are alum clad and not wood. Motion
carried.
Selection of Board of Review alternates
correction, one for a two year term and one for a three year term
Brustad said
when looking at the original ordinance it stated there should be designated
staggered terms for the Board of Review alternates. The ordinance also stated three members
should be designated so the resolution to change will include the Board only
wants two. The Resolution is as
follows:
TOWN OF
ORDINANCE NUMBER: CHAPTER 2 Section
2-9
Alternate Board of Review Member
The town board of the Town of Barnes,
Bayfield County, Wisconsin, by this resolution, adopted on proper notice with a
quorum and by a roll call vote of a majority of the town board present and
voting resolves and orders as follows: Chapter Two (2), Section 2-9 of the Town
of Barnes ordinances shall be amended to read:
The following electors of
the Town of
: Alternate 1: Elaine Brustad
for a 3 year term May, 2009 through
Alternate 2: Gene Ratzel for
a 2 year term May, 2009 through
The town clerk shall
properly post or publish this resolution as required under s. 60.80,
Town of
_________________________________ ________________________________
Lu Peet
-Town Chairperson Christine
M. Webb-Town Supervisor
_________________________________ _________________________________
_________________________________
Adopted:
Published:
__________________ Posted:
___________________
Attest:________________________________________ Dated:_________________
Elaine
J. Brustad-Town Clerk-Treasurer
Motion ( McGee/Meinke
) to approve Resolution #Chapter 2Section 2-9 naming Elaine Brustad as an
alternate for a three year term and Gene Ratzel as an alternate for a two year
term. Motion carried.
Public Comment Session – 3 minute
limit for those not on the Agenda
Jon Harkness
announced as President of the Property Owners Association he wished to commend
the Board for approving the overlay amendment as well as the Plan
Commission. The Property Owners
Association and he would still like to continue to be involved in the petition process
at the County level.
Issues Timeline Update
Town owned
land - Contract info was sent to Dan
Cobb
Town Hall
Maintenance Plan – Hire engineer who will give figures on costs to renovate the
building
Transfer
Site Compactor – JMEC has a used compactor to purchase
Roads – Work
in progress
Since there
was no other business to discuss Chair Lu Peet asked for a motion to adjourn.
Motion (Webb/Peet)
to adjourn the meeting of the
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this 7th
day of July, 2009