MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
Chairperson
Lu Peet called the Regular Board Meeting to order at
Motion( Porter/McGee)
to approve the April agenda. Motion
carried. The agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order at
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the April Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Open Bids for reconstruction of
Open bids for the sale of fire truck
(tanker)
Open bids for the sale of McKenzie
boom brusher
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Clerk’s
request for nomination of a Complete Count Committee for the 2010 Census and
approval of 2010 Census Partner Proclamation
Results
of
Citizen’s Request for Action:
Department Head Reports:
Highway
Chairperson
to announce May as “Road Awareness Month”
Cemetery
Fire
and Ambulance Department
Review
and Approval of HIPPA privacy forms for the ambulance department
Constable
Announce “Employee of the Year” for
2008
Committee and Commission Reports
Discussion
by Board on Committee Assignments with possible re-assignment
Re-appointment
of Plan Commission members Gene Ratzel and Diane Rupnow
Land Use Planning Commission
Zoning:
1)
Zoning: Special Use permit request by
Diane Hess and Jim Olesen for a home-based business for Gun Repair and Sales
Operator License Approval: 1 year
license for Shelly Stick
Temporary Class “B” Picnic license request
by the Lion’s Club (Russ Carter) August 8th and 9th, 2009
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 20th day of
April, 2009
Peet asked
for a motion to approve the minutes of the last regular board meeting and a motion
to dispense with the reading of those minutes.
Motion( Webb/Porter)
to approve the minutes of the last regular Town Board meeting and motion to
dispense with the reading of those minutes.
Motion carried.
Open Bids for reconstruction of
Martin Road
Brustad said
5 bids had been received. Peet read the bids as they were opened: All had
prepared bids per
Olson
Brothers $29,530.00
Germano
Trucking/Dennis Glass $47.850.00
Antczak
Construction $47,152.00
$ 6,000.00
for grubbing
$25,240.00
for grading
$15,912.00
for hauling
RJS
Construction $97,000.00
$13,000.00
for grubbing
$64,000.00
for grading
$20,000.00
for hauling
Motion ( Webb/McGee)
to accept the bid by Olson Brothers for $29,530.00. Roll call vote was taken and all responded
yes. (Meinke absent) Motion was carried.
Open bids for the sale of fire truck
(tanker)
Brustad said
3 bids had been received for the purchase of the fire tanker truck.
Sandy Benes $467.00
Gregg
Friermood $150.00
Mike Whitley $825.00
Motion (McGee/Webb)
to sell the fire truck to Mike Whitley for $825.00 as his was the highest
bid. Roll call vote taken: Webb-yes,
Meinke-absent, McGee-yes, Porter-yes, Peet-yes.
Motion carried.
Open bids for the sale of McKenzie
boom brusher
Brustad said
no bids had been received for the purchase of the Boom Brusher.
Treasurer’s Report
|
|
|
General
Fund |
|
|
|
|
Checking
Balance from last meeting |
|
$32,568.68 |
|||
|
Receipts |
|
|
|
|
$62,917.95 |
|
Check #'s
23608-23694 |
|
|
($69,038.89) |
||
|
March
Direct tax payments ck #s 325-326 |
|
($1,537.56) |
|||
|
Service
Charge March |
|
|
|
($15.22) |
|
|
Interest
Earned March |
|
|
|
$17.35 |
|
|
|
CHECKING
BALANCE |
|
|
$24,912.31 |
|
|
|
|
|
|
|
|
|
|
|
Money
Market |
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$379,004.97 |
||||
|
Transfer
to sinking funds |
|
|
($35,000.00) |
||
|
Transf
sinking funds from BES for fire truck balance |
$48,463.00 |
||||
|
Interest
earned March |
|
YTD
Interest $2,819.73 |
$341.47 |
||
|
|
Sub-Total
Money Market Gen'l Funds |
$392,809.44 |
|||
|
Highway
Dept. Sinking Fund |
Transfer
in |
$15,000.00 |
$16,072.92 |
||
|
BES
Sinking Fund |
Ck
-48,463.00 Transf in 20,000.00 |
$214.05 |
|||
|
Park
Savings |
|
|
|
$14,767.66 |
|
|
Ski Trail
Savings |
|
dep $18.00 |
$1,240.21 |
||
|
Town Hall
Maint & Repair Fund |
|
|
$19,298.20 |
||
|
ACT 102
Fund |
|
|
|
$3,957.39 |
|
|
Total
all Money Market Funds |
|
|
$448,359.87 |
||
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|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
Savings |
|
Interest
March $.02 |
|
$25.05 |
|
|
9 Month CD |
Interest
March $232.17 |
$100,620.48 |
|||
|
9 Month CD |
Interest
March $232.17 |
$100,620.48 |
|||
|
6 Month CD |
Interest
March $97.22 |
|
$50,259.90 |
||
|
Total |
|
$251,525.91 |
|||
|
|
|
|
|
|
|
|
|
TOTAL |
|
$724,798.09 |
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Motion(McGee/Porter)
to approve the Treasurer’s report as read.
Motion carried.
Voucher’s Approval
Motion (McGee/Webb)
to approve the vouchers as presented.
Motion carried.
Clerk Correspondence
Brustad
wanted to remind everyone of the upcoming Spring Spruce-Up this coming Saturday
at the Transfer Site. Anyone wishing to
make a pledge can go online to our website at www.barnes-wi.com and sign up to pledge a
road or area of road. Free bags can be
picked up at the Town Office or the Transfer Site. You can drop off roadside trash at any time
this month at the Transfer Site, just mention it is roadside trash and it will
be free. Coffee and snacks will be
served this Saturday at the Transfer Site.
Brustad read
a letter from the Wisconsin Towns Association regarding Governor Doyle’s
proposal to require prevailing wages to be paid on all public works projects
over $2,000.00. This would mean our
local projects would become much more costly if this was passed. The letter was received too late to put on
this agenda but will be put on next month to discuss and vote on by the Board.
Brustad read
a letter from Chequamegon Telephone announcing the Annual meeting of their
members on Wednesday, April 29th at
She received
Notices to Cut on the following:
Sections 7, 17, 18, 20, 29, and 30 of 43N, R9W; Section 32 of 44/9, and
23, 24, and 29 of 45/9.
Brustad read
a letter received from Waste Management of a potential tax rate hike of $4.40
per ton on the Governor’s new budget proposal. They were urging local officials
to contact their lawmakers and municipal associations to help fight against
these tax rate hikes.
Brustad
received a letter from the Wisconsin
A letter was
received from the Public Service Commission of Wisconsin regarding the
operation of a new bio-mass fired electricity generating unit to be installed
at the new existing Front Generating Facility on the
A Sky warn
Spotter Training with be held at the
And finally
Brustad wanted to announce that April 19th through the 25th
is National Volunteer week and she wanted to thank all the volunteers who spend
countless hours working for the Town of
Clerk’s
request for nomination of a Complete Count Committee for the 2010 Census and
approval of 2010 Census Partner Proclamation
Brustad read
a paragraph from the “Local Government report on Complete Count Committees and
their mission: “Information from the US
Census directly affects how more than $300 billion in federal and state funs
are spent each year for things like neighborhood improvements, public health,
education, transportation and much more.
As required by the US Constitution the census is also used to apportion
seats in the U.S. House of Representatives and to redistrict state
legislatures. The census, taken every
ten years, it is like a snapshot that helps define who we are as a nation. Information about changes in your community
is crucial to many planning decisions, such as where to provide services for
the elderly, where to build new roads and schools, or where to locate job
training centers.
One of the
best ways to help
Motion (Webb/Porter)
to approve and sign the 2010 Census Partner Proclamation. Motion carried.
Motion (McGee/Porter)
to nominate a complete count committee.
The committee will need to establish objectives and come back to the
Board with any possible costs that might be associated with this. Motion
carried.
Results
of
Brustad said
the report was required by the State Elections Board in order to comply with
federal law regarding a polling place being accessible to all persons. She said since both ramps were not in
compliance, she only reported on the ramp adjacent to the Hall, on the west
side. The one adjacent to the offices
will have to be fixed at some time also to be in compliance. Two signs will be ordered, one for the front
door to tell people which direction the handicap accessible entrance is, and one
to add to the parking sign saying “van accessible”. Brustad pointed out the sidewalk to the ramp
is crumbling, and will need to be replaced when the office sidewalk is
replaced. This area needs to be enlarged
somehow, as it is not large enough for a wheelchair to turn around. There is no direct lighting on that side of
the building. The door has no outside handle for patrons to get into the
building. A sign has been posted asking
patrons to knock for entry in the meantime.
The ramp is not in compliance; the railing is only 31 inches and should
be between 34 and 38 inches high. The
bottom of the railing has no lip; there are no spindles to prevent anyone from falling
through. At the top of the ramp there
should be a 5’ by 5’ level space, and there should be at least 18 inches
minimum maneuvering space on the latch side of the door. The handicap parking place on that side
needs to be a van accessible space, approximately 3 spaces wide and clearly
marked with paint so no one will park in that area. These items will need to be corrected before
our next election in 2010. Webb asked Brustad
to put an itemized list together and come up with what needs to get done. This
will be put on the Timeline.
Citizen’s Request for Action:
There were
no requests received.
Department Head Reports:
Highway
This past
month we attended a one day training seminar to receive our MSHA certification
to gain access to the Milestone Quarry.
We have been
doing brushing on some of our northern sand roads. We have been engaged in
spring removal and maintenance of the snow removal equipment.
Clean up
work around the Town complex and the Cemetery included raking, limbing of
trees, and the removal of some dead trees.
The stay
poles have been removed from
New tennis
nets were received and installed last week, to replace the old rotted nets.
Bids are
being opened for the reconstruction of
Chris Webb
also wanted to make a motion regarding the hiring of Dave Schiess to
full-time: With the resignation of Mike
Collins Motion ( Porter/Webb) to promote Dave Schiess as a full-time
employee with credit for 6 months of full-time already worked toward his
benefits, which will start April 1st. Motion carried.
Chairperson
to announce May as “Road Awareness Month”
Chair Lu
Peet wanted to designate May as “Road Awareness Month” and to let everyone know
they can call her or email her anytime to discuss concerns they may have on any
road in the town of
Cemetery
Bud Pease
said there was not much activity this last month. They did have an internment of Emily Davis on
the 4th of April.
Fire
and Ambulance Department
Brustad said
she had not received a report for the Fire and Ambulance Departments.
Review
and Approval of HIPPA privacy forms for the ambulance department
Brustad said
since Tom was not here she didn’t know much about the forms other than Renz
wanted to begin using them in the ambulance department. Webb said Renz has gone over them with her;
they basically are for the Ambulance employees to sign to ensure
confidentiality of their patients.
Motion (Webb/McGee)
to approve the use of the HIPPA privacy forms for the Ambulance Department. Motion carried.
Constable
There was no
report for the Constable received.
Announce “Employee of the Year” for 2008
Brustad had
received two other nominations for
Motion (Webb/McGee)
to nominate Dave Schiess as Employee of the Year for 2008. Webb said the reason for making the motion to nominate
Dave was that he put in a lot of extra work this past year, he stepped in to
the full-time roll and was willing to do it.
Motion carried.
Committee and Commission Reports
Eurasian Water Milfoil Committee – Ingemar Ekstrom reported the award
from the Wisconsin Association of Lakes at their convention was picked up by
Carol LeBreck. The Committee and the
Town Clerk received the Lake Stewardship Award in the Group category for
2009. It is a very prestigious award and
we should be very proud to have received it.
Ekstrom showed the audience and the Board the plaque and
certificates. Work has begun on the hiring
of Monitors and the Coordinator for this summer’s “Clean Boats Clean Waters”
Program. There will be an appreciation
luncheon on the 1st of May for the Volunteers and paid
monitors. Then there is a training
session in Cable on the 6th of May. The paid monitors won’t start
until after that training so for Opener there will be only the volunteers
working the landings.
Recreation Committee – They have ordered three flowering
crab trees to be planted this spring in the park.
Discussion
by Board on Committee Assignments with possible re-assignment
Chairperson
Peet said she wanted to go over current committee assignments to see if
everyone wanted to stay on the same committee or change assignments. The committee list was an old one so changes
had already been done on some committees.
The new committee assignments are as follows:
Roads
Budget Chris Webb and Lu Peet
Emergency
Services Chris Webb and
Land Use
Rec, Parks,
Cemetery
Zoning
Interface
Eurasian
Water Milfoil
Wildfire
Protection
Timber
Harvest
Driveway
Inspection
Peet will
talk with
Re-appointment
of Plan Commission members Gene Ratzel and Diane Rupnow
Peet asked
for a motion to re-appoint the Plan Commission members.
Motion ( McGee/Porter)
to re-appoint Gene Ratzel and Diane Rupnow for a two year term. There being no additional discussion the
motion carried.
Land Use Planning Commission
Dave Pease
said the Commission met the prior Thursday and they recommended approval for
the request for the home based business by Jim Olesen and Diane Hess. The request for the zoning overlay by the
Property Owners Association was discussed.
Karl Kastrosky of Bayfield County Zoning recommended a Public Hearing on
the matter. They felt that June 6th
at
Zoning:
1)
Zoning: Special Use permit request by
Diane Hess and Jim Olesen for a home-based business for Gun Repair and Sales
Motion (McGee/Webb)
to approve the Special Use Permit Request by Diane Hess and Jim Olesen for a
home-based business for gun repairs and sales. Olesen spoke on the business. It will be mostly internet based, but
according to state laws they have to be open to the public a certain amount of
time. He anticipates very little traffic
to his home for the business. Motion
carried.
Operator License Approval: 1 year
license for Shelly Stick
Brustad said
the application fee had been paid for a 1 year license which will become due
again June 30th. She
presented a copy of the beverage Server certificate, and background check
revealed no criminal history.
Motion(McGee/Porter)
to approve the 1 year Operator license for Shelly Stick. Motion carried.
Temporary Class “B” Picnic license
request by the Lion’s Club (Russ Carter) August 8th and 9th,
2009
Brustad
explained Russ Carter will be the licensed Operator for the request.
Motion ( McGee/Porter
) to approve the Temporary Class B Picnic License for the Lion’s Club for the
ball tournament on August 8th and 9th. Motion carried.
Public Comment Session – 5 minute
limit for those not on the Agenda
Greg Martin
wondered what the timetable was for the double chip-seal on
Chris Webb
wanted to mention to the Board to be sure and contact our State Legislators
regarding the budget proposal to delete the Clean Sweep program in our
area.
Issues Timeline Update
Town owned
land- Work in progress
Town Hall
Maintenance Plan – Mitch and Lu and Greg Martin will inspect the premises
Transfer
Site Compactor lease – Put on next month’s agenda for approval
Re-appointments-
Board of Review alternates will be on next month’s agenda
Roads-Work
in progress
RV
Extensions- Request by William Wolf will be up in May. Brustad to talk to Mike Furtak and to have
him re-apply.
Adjourn
Motion (Webb/Porter)
to adjourn the meeting of
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this 5th
day of May, 2009