MINUTES OF THE
REGULAR BOARD MEETING
Chairman
Collyard called the Regular Board Meeting to order at
Motion (Porter/Webb)
to go into Closed Session pursuant to State Statute 19.85(c) for considering employment,
promotion, compensation or performance evaluation data of any public employee
over which the governmental body has jurisdiction or exercises responsibility.
The Board will then reconvene to the regular session following the closed
session. Roll call vote taken: Webb, Porter,
Meinke, McGee, and Collyard all present and answered yes. Motion carried.
Motion (Meinke/McGee)
to adjourn the closed session and go into the Regular Open Session. Motion carried. There were no decisions made in closed session and
discussion was limited to only the topic as noticed above.
Motion (Webb/Porter)
to give the full-time employees a 2% increase for 2009. Roll call vote taken and all responded yes.
Motion carried.
Motion (McGee/Meinke)
to give Dave Schiess a bonus of $500.00 for 2008. Roll call vote taken:
Porter-yes, Webb-yes, Meinke-yes, McGee-yes, Collyard-yes. Motion carried.
Collyard called
the reconvened Regular Town Board meeting to order at
Roll call taken, all present.
Motion (Porter/McGee
to approve the December agenda, to approve the minutes of the last regular Town
Board meeting and to dispense with the reading of those minutes. Motion carried.
Treasurer’s Report
|
Checking
Balance from last meeting |
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$91,540.37 |
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Receipts |
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|
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$23,088.89 |
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Check #'s
23242-23334 |
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($56,453.11) |
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Void Cks
20535 & 22001 |
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$23.47 |
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November Direct
tax payment ck # 314-316 |
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($6,753.04) |
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Service
Charge November |
|
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($39.93) |
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Interest
Earned November |
|
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$32.77 |
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CHECKING
BALANCE |
|
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$51,439.42 |
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|
|
|
|
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|
|
|
|
|
|
|
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Money
Market Gen'l Fund Balance from Last Meeting |
$509,581.97 |
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Interest
earned October |
YTD Interest
$22,590.40 |
$922.00 |
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|
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Sub-Total
Money Market Gen'l Funds |
$510,503.97 |
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Highway
Dept. Sinking Fund |
|
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$1,072.92 |
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BES
Sinking Fund |
|
|
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$28,677.05 |
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Park
Savings |
|
|
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$14,261.21 |
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Ski Trail
Savings |
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Dep $24.60 |
$1,144.21 |
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Parade-Event-Calendar
Fund |
|
|
$1,842.60 |
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Town Hall
Maint & Repair Fund |
|
|
$19,298.20 |
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ACT 102
Fund |
|
|
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$3,957.39 |
|
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Total
all Money Market Funds |
|
|
$580,757.55 |
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TOTAL |
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$632,196.97 |
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Brustad said
she had also received both checks for the Eurasian Water Milfoil grant, one for
$9,607.12 and one received in December for $16,564.92.
Motion (Webb/Porter)
to approve the Treasurer’s report as read.
Motion carried.
Approval
to move “Parade, Event, Calendar Fund” sub-account monies to Money Market General
Fund sub account. Brustad asked for Board approval to combine
this balance into the general fund. She
wasn’t sure what the balance was exactly and why it was segregated but had been
that way ever since she has been Clerk-Treasurer.
Motion (Webb/Meinke)
to approve the transfer of funds from the “Parade, Event, and Calendar” Fund to
the Money Market general fund balance.
Motion carried.
Resolution to transfer funds to
Johnson Bank and Local Government Investment Pool. Brustad gave the Board members an excel worksheet with the
current rates by Johnson Bank, Hayward Community Credit Union, Local Government
Investment Pool and Drummond State Bank.
The State Bank of Drummond still has the best Money Market rate. She said she would like to put some funds in
short-term CD’s up to a six-month period.
Collyard thought we could stagger the CD’s so there were funds maturing
at different dates.
Webb said
she’d like to see everything reported each month on the Treasurer’s
report. Dick and Elaine should get
together to determine which banks to start with and what monies to put in
each. Porter thought the rate for the 9
month CD at the Hayward Credit Union was excellent. The Resolution, R-08-09 will be changed to reflect
adding CD’s up to a 9 month maturity.
Motion (Webb/McGee)
to approve the ResolutionR-08-09 to designate State Bank of Drummond, Johnson
Bank, People’s Bank, Chippewa Valley Bank, and
RESOLUTION # R08-09
TOWN OF
RESOLUTION TO NAME
ADDITONAL BANKS
AS DESIGNATED PUBLIC DEPOSITORIES
WHEREAS, the
Town of
WHEREAS, the
Town of Barnes desires to diversify the Town’s funds into depositories in
addition to the State Bank of Drummond in order to maximize the insurance
coverage for the Town’s funds;
State Bank of Drummond
Johnson Bank
People’s Bank
Chippewa Valley Bank
Adopted this
16th Day of December, 2008
__________________________ _________________________
Dick
Collyard, Chairman Jack
Meinke, Supervisor
__________________________ _________________________
Christine
Webb, Supervisor Donna
Porter, Supervisor
__________________________
Mitch McGee,
Supervisor
ATTEST:
__________________________________
Elaine J.
Brustad
Barnes Town
Clerk-Treasurer
Dated this
16th day of December, 2008
Voucher’s Approval
Motion (Meinke/McGee)
to approve the voucher’s as presented.
Motion carried.
Clerk Correspondence
Brustad
reported on Miller Home Inspection Service’s findings. There were a few minor things he had pointed
out such as the door to the furnace room needing louvers, replacing ceiling
tiles in the hall area, a cap needed on the gas shut-off outside the building,
and windows needing to be replaced in the offices. Jerry Witt was wondering what the Inspector
had thought of the well pit. Nothing was
noted on the report. Rasmussen was
supposed to have taken care of the problem long ago when the State cited the
Town for the well pit being wet and the pressure tank needing to be moved out
of the pit. Collyard asked for the
inspection report and he would check with Rasmussen on what ever happened. Webb though the Inspection report should be
on the timeline so the items needing to be taken care of would get taken care
of.
Open Bids for Janitorial Services
Brustad had received
3 bids; Collyard read them to the Board members:
Shelly Stick
from
Kelly
Krivinchuk $16.00
per hour
Bob
Brennan
$13.95 per hour.
All three
were given the same information on what cleaning needed to be done.
Motion (Webb/Porter)
to accept the lowest bid from Shelly Stick for $12.25 per hour, for a 3 month
contract which will be reviewed and renewed in three months. Motion carried.
Collyard
said the Board had been discussing that the fire and ambulance hall and the
garage didn’t need to be cleaned.
Brustad said the bid was based on those areas also being cleaned. Collyard said he will check with Tom Renz for
sure and let her know.
Citizen’s Request for Action:
Request
by Clerk-Treasurer to have all “Closed Area” signs removed as this ordinance is
no longer in effect. Collyard said he wasn’t in favor of
having the town crew remove the signs as some of them were on private property
and there were new ones that people had been putting up. Webb said the signs should be removed; the
ordinance was repealed 5-6 years ago.
The signs are the property of the Town so if someone has a stash of them
they should give them back. She
suggested putting an ad in the Shopper asking for people to remove them by June
1st, then
if there are still signs up after that time the town crew will remove them
all.
Department Head Reports:
Highway
Major
projects completed for the past month include the brushing of the right of way
on Island drive from Red Oak Drive around the west side of Island Lake to the
intersection of east Island Dr. and Island Lake Rd. Stumps were pulled at the
Cemetery, piled and burned along with the brush.
Ken Wilk has
started laying ice down on the hockey rink and should be ready for use shortly.
Work will
begin this week on packing and grooming the cross country ski trail at the
Discussion
on plowing of the Industrial Park Roads
Collyard
said the Board had a copy of the Ordinance for the Industrial Park. It states
in there the Town will maintain the roads in the park. Jerry wants to add these to the list for the
DOT, but in order to do that they will have to be named. He will be working on that this year. Motion (Porter/Meinke) to open the floor
to discussion. Motion carried. Gene Ratzel said the plow just
needs to go straight in and not plow out the
Cemetery
Brustad read
the Cemetery report: No activity or
burials. Some more work was done on the
cleanup of the tree cutting work. More
will be done in the spring.
Fire
and Ambulance Department
Brustad had
not received the report from Tom Renz before the Board meeting.
Constable
Mike O’Keefe
was not at the meeting so the Clerk-Treasurer read his report: He responded to
5 alarms from the Sheriff, 3 animal complaints, 2 trespass complaints (during
deer season), 3 property checks requested by the homeowners, 2 assist motorist,
1 deer hit on County Y, no ATV complaints.
Committee and Commission Reports:
Recreation
Committee no report, will not meet until spring.
EWM
Committee –no
report, will not be meeting until spring
Land Use Planning Commission
Dave Pease
reported the Commission had met on Thursday to review the one application on
the agenda. They recommended approval
for a 2 year period.
Zoning:
1)
Class A Special Use permit request
for RV Extension on property owned by Peter Mattison and Joan Sutliff on County
Highway N
Motion (Porter/McGee)
to approve the Class A Special Use permit request for an RV extension on
property owned by Peter Mattison and Joan Sutliff on CTH N for a period of two
years. Motion carried.
Discussion on letter
received by current UDC Inspector, Troy Kadlecek regarding adopting an
ordinance for UDC (Uniform Dwelling Code) enforcement
Collyard
reported Brustad had received a letter from Troy Kadlecek, the current area UDC
inspector requesting the Town Board adopt an ordinance for local enforcement of
the Uniform Dwelling Code, and then the town could contract directly with
Kadlecek for inspections in the municipality.
The Board agreed they did not wish to adopt an ordinance and take on the
enforcement of the inspection process.
Brustad should send a letter to Mr. Kadlecek to inform him of the
Board’s decision.
Approval to change Health Insurance
plan to the Lumenos Health Savings Plan
Collyard
said Steve Matushak had contacted him regarding Anthem’s Lumenos plan, which
they would be able to offer to us at a cheaper rate than the current plan. The benefits are the same with some
additional perks. Anthem is trying to
standardize all their plans to control costs, so wants to phase out the current
plan the employees are on.
Motion (McGee/Porter)
to change the current Health Insurance Plan to the Luminos Health Savings
Plan. Motion carried.
Adoption of Records Retention
Ordinance and Schedule
Brustad said
this was discussed at the last meeting.
Unless there were changes recommended the ordinance was presented
tonight for adoption.
Motion (Webb/Meinke)
to adopt the Records Retention Ordinance and Schedule as presented. Motion carried. Brustad will post the ordinance as
required.
Public Comment Session – 5 minute
limit for those not on the Agenda
Dave Pease
said 8 years ago the Board had decided to do the same thing with the UDC
inspections and decided to let the state monitor it.
Jon Harkness
spoke on the Overlay amendment he will be presenting to zoning. He will get in contact with Karl Kastrosky in
the next few weeks to see about getting on their agenda in January.
Chris Webb
wanted to know how the bus service was going.
Brustad said there have been 4-5 people consistently using it. Drummond and Cable have had no one use it
though. She said it was a great help to
the people who are using it, they go out for a day, have lunch together and get
some shopping in also. Webb thought how
nice it is for the Barnes residents to have such a service.
Issues Timeline Update
Town Owned
Land- Cobb will walk the Tomahawk property and give his recommendation on what
to do there.
Records
Storage- this item can now be removed as the ordinance was adopted this evening
Roads-Dick
will meet with Gene Ratzel on Industrial Park roads
Add Town
Hall Maintenance Plan, based on Miller inspection, discussed railings on decks
and windows in office to be changed out, louvers in the furnace room door.
Motion (Webb/Porter)
to adjourn the
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
dated this
23rd day of December, 2008