MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
Chairman
Collyard called the Board meeting to order at
Motion (Webb/Porter)
to approve the January Agenda. Motion carried. The Agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
JANUARY 15TH AT
AGENDA
Call the Regular Board Meeting to
order at
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the January Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head Reports:
Highway
Cemetery
Fire
and Ambulance Department
Open
nominations for Employee of the Year 2008
Constable
Committee and Commission Reports:
Recreation
Committee
New
Land
Use Planning Commission
Zoning 1) Conditional Use Permit to park a RV year round for 3 years until
cottage is built on property owned by Rodney and Linda Schreuers
John Kudlas – Resolution Declaring
June 13th and 14th as St Croix Riverfest Days
Open Bids for fire tanker
Select committee members to study
Health Insurance options
Approval to add monthly virus
protection from Cheqway onto town computers
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee Heads
are to submit a written report to the clerk
By Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 14th
Day of January, 2008
Roll call:
Meinke-present, Porter-present, McGee-present, Collyard-present, Webb-present.
Quorum established.
Motion (Porter/McGee))
to approve minutes of the Last Regular Board Meeting and Motion to dispense
with reading of the minutes. Motion Carried.
Treasurer’s Report
Checking
Balance from last meeting |
|
$17,180.59 |
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Receipts |
|
|
|
|
$77,267.54 |
Transfer
from Money Market Account |
|
$50,000.00 |
|||
Check #'s
22256-22361 |
|
|
($54,819.09) |
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December
Tax Payment & other direct payments-Ck# 301 |
($4,535.64) |
||||
Service
Charge December |
|
|
($13.00) |
||
Interest
Earned December |
|
|
$17.95 |
||
|
CHECKING
BALANCE |
|
|
$85,098.35 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$426,102.51 |
||||
Interest
earned December |
YTD
Interest $36695.14 |
$2,386.51 |
|||
Ck# 1066
Transfer to Genl Fund |
|
|
($50,000.00) |
||
Ck#s
1063-1065,1067 refund of overpayment taxes |
($1,808.10) |
||||
Deposits -
Taxes |
|
|
|
$1,003,589.31 |
|
|
Sub-Total
Money Market Gen'l Funds |
$1,380,270.23 |
|||
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
BES
Sinking Fund |
|
|
|
$32,677.05 |
|
Park
Savings |
|
|
|
$12,698.17 |
|
Ski Trail
Savings |
|
Deposit
$32.00 |
$726.61 |
||
Parade-Event-Calendar
Fund |
|
|
$1,842.60 |
||
Town Hall
Complex Fund |
|
|
$11,391.08 |
||
Act 102
Fund |
|
|
|
$5,902.54 |
|
|
Sub-Total
Money Market sub accounts |
$81,310.97 |
|||
Total
all Money Market Funds |
|
|
$1,461,581.20 |
||
|
|
|
|
|
|
|
TOTAL |
|
$1,546,679.55 |
||
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Motion (Webb/Meinke)
to approve the Treasurer’s Report. Brustad said she had copied a year end Profit and Loss versus Budget
report for the Board to review. She
highlighted the totals that were adopted by the Board for the 2007 budget. There are some overages she wanted the Board
to review for amendments to the budget.
She would have asked for the amendments this evening but Tom Renz was
not present and some of the overages were in the Public Safety budget. Webb thought that if we were over we were
over and no amendments were needed after year end. Brustad said she had consulted with the
auditor and she said the amendments should have been done before the purchase
or work was done, but it is proper to do amendments after year end on purchases. Brustad will put that on the agenda for the
next meeting. Webb also asked about a
$50,000.00 transfer to the general fund. It looked like there was plenty in the
account but was this for cash flow.
Brustad said yes, she keeps the money as long as possible in the money
market to earn more interest and this was to cover year end checks. The $73,000.00 of the $77,000.00 receipts was
the Transportation Aids check not received until January 7th. Motion carried.
Voucher’s Approval
Motion (Porter/Webb)
to approve the vouchers. Motion carried.
Clerk Correspondence Brustad said the Town had received a
thank you note from Pamela Toshner. She
wanted to commend Jerry Witt whom she spoke with last year and helped her to
better understand how road management and maintenance works. She sent a check for a donation to the ski
trails also, saying they are a great recreational resource.
Brustad
reported on the status of the new tables and chairs purchased for the
hall. Four tables are in; she left a
message for the salesperson at Tri-state to give her an update but didn’t hear
back from them before the meeting tonight.
She knows they are holding the four to ship out with the rest when they
come in. Collyard said we should
probably put an ad in the Shopper to get rid of the old tables and chairs but
first wanted to contact the service organizations in town to see if they wanted
any. He also wanted to keep one table
and 4 chairs out for the parade committee for their judging table. Webb suggested making a list of other items
we might want to get rid of also to do that at the same time. Collyard said we will have this on the agenda
next month then for a motion.
Department Head Reports:
Highway
Jerry Witt said
since the last meeting we have had one major snow removal on the 23rd
of December. Our blacktop roads at this
time are in fairly good shape, but our gravel roads are treacherously slippery
due to the warm weather we have experienced.
Last Friday we broadcast sanded a majority of these roads to help
improve traction on the glare ice. At
this time we have used as much sand as we did all of last winter. Our inventory of salt and sand on hand is
approximately 1/3 of what we started with, or about 165 tons. I have ordered more sand and salt to
replenish our inventory, but will only receive about 40 tons due to allocations
from the supplier at this time.
Cemetery
Bud Pease was not at
the meeting so the Clerk-Treasurer read his report: No work in the cemetery
from December 18th through
Fire
and Ambulance Department Tom Renz was not available and Brustad said he had told her there was
nothing to report this month.
Open
nominations for Employee of the Year 2008 Discussion followed as to when to
close the nominations. Collyard will talk with Tom Renz and decide when they
should close. All department heads
should have nomination forms in case an employee wants one.
Constable
Mike O’Keefe gave
his report: There were 4 alarms from the Sheriff, a vehicle roll-over on
highway 27 south of
Committee and Commission Reports:
Recreation
Committee Chris Webb
said the committee didn’t meet this month.
They will be meeting next month and will be looking at purchasing some
trees to be planted in the spring in the park here to replace the dead ones
pulled out.
New
Town Community Center Committee Committee Chairperson, Elaine Brustad said the committee had
met the last week. It was a very
productive meeting. The next meeting
will be February 5th, and a representative from
Land
Use Planning Commission The Commission met the previous day and recommended approval of the
Conditional Use Permit Request with the stipulation of it being for a two year
period and to be reviewed by the board at that time.
Zoning 1) Conditional Use Permit to park a RV year round for 3 years
until cottage is built on property owned by Rodney and Linda Schreuers
Motion (Meinke/Porter)
to approve the Conditional Use Permit request with the stipulation to review it
after a two year period. Clerk-Treasurer
should put the date in the Outlook Calendar and research the others approved in
the last three years. Motion carried.
John Kudlas – Resolution Declaring
June 13th and 14th as St Croix Riverfest Days John Kudlas first
wanted to thank Jerry and his staff for the wonderful job on the roads this
winter in Potawatomi. He also thought
Dave was doing a wonderful job on the ski trail. He spoke on the planned events for the
Riverfest Days on June 13th and 14th. Many activities were planned here in Barnes,
especially on the 14th. He
showed the Board a map of the
Open Bids for fire tanker Collyard said due to the Fire Chief
being out of town and a copy of the Shawano Leader about one of the bidders the
Board wanted to postpone the bid opening until the next regular Town Board
Meeting, which will be on February 12th. The date was changed last month due to the
Election being on the regular board meeting date of the 19th. Motion(Collyard/McGee)
to postpone the bid opening until the February 12th Board
meeting. Motion carried.
Select committee members to study
Health Insurance options Collyard felt the Board should be the
ones to study the health insurance options.
He spoke with Darrel Zaleski, the contact for our current plan, and he
will come to talk with the Board at a Special Town Board meeting. He also
talked with Holden Insurance who had sent him a letter, and they also provide
all types of insurance just like what we have.
Brustad said the business insurance comes up for renewal April 1st
so she suggested the Board look at that in February also.
Approval to add monthly virus
protection from Cheqway onto town computers This hasn’t been on the computers and it is $5.95 per
month per computer through Cheqway. Motion
(Porter/McGee) to approve adding the monthly virus protection from Chequamegon
to the town’s computer at $5.95 per month per computer. Motion carried with Webb abstaining from the
vote.
Public Comment Session – 5 minute
limit for those not on the Agenda
Ron Pearson
asked what the rules were for parking RV’s on property in the town. Collyard said he would have Mike Furtak come
to talk at a meeting to explain the rules as it falls under Bayfield County
Zoning.
Buzzy
Harkness said she picked up minutes from the last few meetings and found it
disturbing the board could make such a mistake from 3.62% to 36.2%. She assumed
the Board went over these things. And
reading further down the Board said if they had known this they wouldn’t have approved
so many things. And reading further she
said the Board said they were going to go back to 2% next year. Did this mean nothing happens next year
then?? No road work, fire truck, gas for vehicles. She assumes the town would
still have obligations. She didn’t see
how we could go back to 2% after a 36.2% increase this year and wanted to ask
the Board to be more prudent when assigning money to things.
Dave Pease
said regarding the
Issues Timeline Update
Town Owned
land: Work in progress
Motion(Meinke/McGee)
to open the floor for discussion. Motion carried. John Kudlas asked what was being done with the
stump dump. Meinke said the
Fire
Dept/SOG’s & Fire Billing – Work in progress, Chris will call Tom to get
meeting
Heliport –
FAA approved the Heliport, still need to put up a windsock, will do in the
spring
Cemetery –
Work in progress
Constable –
Work in progress
Health
Insurance – Town Board will meet with current insurance rep.
Motion
(Porter/Meinke) to close the floor to discussion. Motion carried.
Motion(Porter/Webb)
to adjourn the
The meeting
adjourned at
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this
23rd Day of January, 2008