MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
November 20, 2007
Chairman
Collyard called the Regular Board Meeting to order at 6:30PM. The Pledge of Allegiance to the Flag was
recited.
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the November Agenda: Porter-absent (arrived 7:45),
McGee-here, Webb-here, Meinke-absent, Collyard-here. Quorum established.
Motion (Webb/McGee)
to approve the November agenda. Motion carried. The agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
NOVEMBER 20, 2007 AT
6:30PM
AGENDA
Call the Regular Board Meeting to
order at 6:30PM
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the November Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Approve the 2008 Budget
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head Reports:
Highway
TRIP
Grant
Discussion
and approval of 2008 Transfer Site rates
Cemetery
Fire
and Ambulance Department
Approval
of new EMT
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
Recreation
Committee
New
Town Hall Complex Committee
Land
Use Planning Commission
Zoning
1)
Special Use Permit request –David
Koransky and Scott Swift,
2)
Special Use Permit request – Dale and
Colleen Peterson,
3)
Special Use Permit request – Mike and
Suzette Tremblay,
Recycling Ordinance Adoption (tabled
from last meeting)
Discussion and decision on proposals
received for janitorial services
Discussion and possible approval for
purchase of chairs and tables for the Town Hall
BAHA – Dave Pease – request to lease
land from the Town
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 8th Day of
November, 2007
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Motion (McGee/Webb)
to approve the minutes of the last Regular Board meeting and to dispense with
the reading of the minutes.
Approve the 2008 Budget
Motion (McGee/Webb)
to approve the 2008 Budget as proposed. Roll call vote taken: Webb-yes,
Collyard-yes, McGee-yes.
Treasurer’s Report
|
Checking
Balance from last meeting |
|
$81,764.48 |
|||
|
Receipts |
|
|
|
|
$29,054.00 |
|
Transfer
from Money Market Account |
|
$75,000.00 |
|||
|
Check #'s
22059-22166 |
|
|
($149,966.29) |
||
|
October
Tax Payment & other direct payments-Ck# 297-298 |
($6,646.90) |
||||
|
Service
Charge October |
|
|
($15.10) |
||
|
Interest
Earned October |
|
|
$31.61 |
||
|
|
CHECKING
BALANCE |
|
|
$29,221.80 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$548,190.81 |
||||
|
Interest
earned October |
YTD
Interest $32075.38 |
$2,693.83 |
|||
|
Ck#
1060,1061 Transfer to Genl Fund |
|
($75,000.00) |
|||
|
transfer
previous bal to ACT 102 fund per Ambulance Dept |
$2,015.38 |
||||
|
|
Sub-Total
Money Market Gen'l Funds |
$473,869.26 |
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
|
BES
Sinking Fund |
|
|
|
$32,677.05 |
|
|
Park
Savings |
|
|
|
$12,572.35 |
|
|
Ski Trail
Savings |
|
Deposit
$25.00 |
$654.21 |
||
|
Parade-Event-Calendar
Fund |
|
|
$1,842.60 |
||
|
Town Hall
Complex Fund |
|
|
$11,391.08 |
||
|
Act 102
Fund |
|
Deposit
$2015.38 |
$5,902.54 |
||
|
|
Sub-Total
Money Market sub accounts |
$81,112.75 |
|||
|
Total
all Money Market Funds |
|
|
$554,982.01 |
||
|
|
|
|
|
|
|
|
|
TOTAL
ALL ACCOUNTS |
|
$584,203.81 |
||
Motion ( Webb/McGee)
to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion (McGee/Webb)
to approve the vouchers. Motion carried.
Clerk Correspondence
Brustad
received 3 Notices to Cut on property owned by Wausau Paper in Sections 6 and 7
of Township 44, Range 9 West.
She received
another donation from the Property Owners Association in the amount of $650.00.
Today she
received an email from Paul Becker. His
father owns a hunting cabin off Rabbit Hutch road. They would like Rabbit Hutch
road designated as an ATV route because the road is impassable certain times of
the year by truck. Collyard also spoke
with Richard Becker, who plans on being here at the meeting tonight.
Department Head Reports:
Highway
This past month, the
We have been
doing various maintenance work to get ready for the upcoming winter season on
our roads, including blowing leaves off the roads and graveling bad spots on
sand roads. I have also been widening out and crowning up many of our sand roads
including Pickerel,
The park has
been winterized for the season, and the leaves around the playground area and
the hockey rink have been blown into the woods.
The stay
poles have been installed on the Upper channel and the Middle channel pilings
for the winter. Also, all the docks have been taken out at this time.
TRIP
Grant Collyard
reported he had joined the committee and
they awarded the town a grant in the amount of $50,697.00 . The monies will be
used for the blacktopping of
Discussion
and approval of 2008 Transfer Site rates
Collyard
read the proposed Transfer Site increases for 2008. The sheet will be included in the taxes.
Motion
(Collyard/McGee) to approve the new transfer site rates as presented. Collyard said the rates were increased because last
year alone the difference between the grant ,what revenues we take in and the
expenses to run the Transfer Site was over $16,000.00. They had talked with Waste Management and
other Transfer Sites in the area and we are way undercharging. Also Waste Management has increased their
rates again by 3% this year.
Cemetery
Clerk-Treasurer
Brustad read the Cemetery Sexton’s report: 1 grave site was sold in Block 2,
Fire
and Ambulance Department Fire Chief/Ambulance Director Renz was not present and no report was
sent to be read.
Constable
Brustad read the
Constable’s report in his absence: 3) alarms ( from Sheriff ).........( 1 )
suspicious vehicle seen road hunting ( with crossbow ) on east shore road.
plate # came back as expired and stolen. unable to locate vehicle. contacted
DNR and Sheriff...........( 3 ) trespass complaints ( Hunters parking vehicles
on private property )........( 1 ) Firearm complaint. Landowner complained that
hunters on land next door to his, were shooting in his direction..........( 1 )
suspicious person complaint at cabin store and possible discharge of firearm in
parking lot. subject left scene. Sheriff contacted by employee......( 1 )
Open door on unoccupied home. ( door left open by construction workers
).......( 1 )....Excessive noise complaint at buck-n-bass resort. ( Hunters in
campground playing music outside cabin at 4:00 am )
Collyard
said he and Mike had looked at some vehicles last week and received 3 bids from
various auto dealers. From Link brothers
they found a 2006 with 11,000 miles for $23,000.00 At Gillis motors a new vehicle with a topper
was $28,419.00. Don Johnson had a 2007
with 5700 miles for 28,200.00 with the topper.
Collyard felt the 2006 at Links brothers was the better deal. Webb said they couldn’t vote on it tonight because it wasn’t on the
agenda. They could set up a Special Town
Board meeting next week for it.
Committee and Commission Reports:
Eurasian
Water Milfoil Committee – The committee won’t be meeting until February. Collyard said he had signed the grant request
and sent it off last week.
Recreation
Committee Webb said
she thought the committee was meeting tomorrow evening. She said they still needed more people to
join the committee.
New
Town Hall Complex Committee Brustad said at the last meeting of the committee they voted on
changing the committee’s name to the Town Community Center Committee because
the committee felt it gave a better description of the committee’s
purpose. It also was felt it would sound
better to the townspeople and its purpose would be better understood.
Land
Use Planning Commission Commission Chair Gene Ratzel said the commission had met last Thursday
and all three zoning requests were recommended for approval. It was recommended the Tremblay’s store all
their equipment inside a garage or storage building.
Zoning
4)
Special Use Permit request –David
Koransky and Scott Swift,
Motion(McGee/Webb)
to approve the special use permit for David Koransky and Scott Swift to
construct a residence in a Forestry 1 zoning District as it meets with county
zoning requirements and the comprehensive land use plan.
5)
Special Use Permit request – Dale and
Colleen Peterson,
Motion(Webb/McGee)
to approve the Special Use Permit request by Dale and Colleen Peterson to
construct a residence in a Forestry 1 zoning district, as it meets county
zoning requirements and the
6)
Special Use Permit request – Mike and
Suzette Tremblay,
Motion (Webb/McGee )
to approve the Special Use Permit request by Mike and Suzette Tremblay for a
home based business as it meets with county zoning requirements and the
Recycling Ordinance Adoption (tabled
from last meeting)
Brustad said Chairman Collyard had contacted the Attorney after last meeting
and he stated the items listed in the ordinance for recycling, although not
always being done here are per state requirements. The hauler would be the one who would
separate per the ordinance so the wording was left as is.
Motion(Collyard/Webb)
to approve the Recycling Ordinance as presented. Motion carried. The Recycling Ordinance in its entirety can be
viewed in the Ordinance book in the Clerk-Treasurer’s office.
Discussion and decision on proposals
received for janitorial services Brustad had received three proposals. All three had
received a list of duties to be done on a weekly basis. Patti Jacob, the
current janitor bid $15.00 per hour, with the same amount of hours as previous.
Joel Hayward, of Hayward Rug Cleaning, bid $13.25 per hour with an average of
8-10 hours per week. The third bid was
received from Bob Brennan, at a rate of $13.95 per hour.
Motion (McGee/Webb)
to approve the proposal by Joel Hayward for $13.25 per hour as it is the lowest
bid. Motion carried.
Discussion and possible approval for
purchase of chairs and tables for the Town Hall
Brustad asked
for a bid from Tri-State Business Systems for tables and chairs to replace the
old heavy tables and chairs currently being used in the hall. The current tables are very heavy to set up,
some scratch the surface of the floor also.
The chairs being used are the metal ones which are very cold during the
winter. Tri-State can order for a 5-6
week delivery time making it much cheaper.
Price per carton of 4 for the chairs would be $220.00, chair carts would
be $190.00 a piece. 8 foot tables are
$179.00 each, 6 foot tables are 159.00 a piece.
We currently have 100 chairs, and 4 eight foot tables and 10 six foot
tables. The monies were put in the 2008 budget to replace 50 chairs and 14
tables.
Motion (Collyard/McGee)
to authorize the purchase from Tri-State for 50 chairs and 14 tables for
pre-order. The tables purchased will be in the same sizes and quantities as we
currently have. Roll call vote taken: McGee-yes, Webb-yes, Collyard-yes,
Porter-absent, Meinke-absent. Motion carried.
Motion(Webb/McGee)
to open the floor for discussion. Motion carried. Lu Peet
and Carol Pease wanted to know what the town would be doing with the old
tables and chairs. Collyard said they
would offer them to the organizations in town and if any were left they would
bid them out. Peet said BAHA would be
interested some of the tables with chairs.
Motion (Webb/McGee) to close the floor to discussion. Motion
carried.
BAHA – Dave Pease – request to lease
land from the Town Dave Pease, Carol Pease and Lu Peet
representing BAHA (Barnes Area Historical Association) wanted to make a formal
request to lease ten acres from the Town behind the Town Hall. Pease said this way the land would return to
the Town if ever there was a situation that BAHA would no longer be viable. They
currently need to put up a structure to store the historical pieces they have
acquired so far. They also need a piece
of land in order to apply for grants and to get an artist’s rendering. They felt with leasing the land they could
give it back to the town if they decided to build elsewhere or trade for a piece
elsewhere on the property if the town purchased the additional land behind
going to
Public Comment Session – 5 minute
limit for those not on the Agenda
Richard
Becker wanted to ask the Board to approve
Carol Pease
said on the
Issues Timeline Update
Fire Department – SOG’s & Fire
Billing Policy– Webb
said her and Renz will be setting a date in January to meet
Heliport for Landing Zone – The FAA will be coming to the site
soon to approve it.
Cemetery –Work in progress
Collyard
asked when the Board would be available for a Special Town Board meeting to
discuss and approve the purchase of a constable vehicle. It was decided to meet the following Tuesday
(11-27) at 5:00PM. Collyard asked for a
motion to adjourn. Motion (McGee/Webb) to adjourn the meeting of the
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this
27th day of November, 2007