MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
SEPTEMBER 18, 2007 AT
6:30PM
Chairman
Collyard called the Regular Board Meeting to order at 6:30PM. The Pledge of Allegiance
to the Flag was said.
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the September Agenda Roll
Call: Meinke-here, Porter-here, Webb-here, McGee-here, Collyard-here. Quorum is
established.
Motion(Porter/McGee)
to approve the September agenda. Motion
carried.
The agenda
is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
SEPTEMBER 18, 2007 AT 6:30PM
AGENDA
Call the Regular Board Meeting to
order.
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the September Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Approval
by Board for Treasurer to reduce erroneous tax bill on Greg Trapp property
Department Head Reports:
Highway
Budget
amendment to add $5,592.66 for Highway Capital Outlay per proposal for new card
reader on the pumps.
Cemetery
Fire
and Ambulance Department
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
Recreation
Committee
New
Town Hall Complex Committee
Land
Use Planning Commission
Zoning
1)
Shoreland Grading permit on property
owned by Robert Cochrane and Denise Scharlemann, 3450 Twin Bay Road
2)
Rezone from R-2 to F-2 per land
exchange on property owned by Earl and Linda Gregoire
3)
Rezone from F-2 to R-2 per land
exchange on property owned by
Introduction of Melissa Driscoll as
new 4th of July Parade Coordinator
Discussion and possible adoption of
Town of Barnes Grievance Form and Policy
Recycling Ordinance Adoption
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 14th
Day of September, 2007
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Motion(Porter/McGee)
to approve the minutes of the last Regular Board Meeting and to dispense with
the reading of the minutes. Motion carried.
Treasurer’s Report
|
Checking
Balance from last meeting |
|
$43,026.86 |
|||
|
Receipts |
|
|
|
|
$35,116.52 |
|
Check #'s
21862-21964 |
|
|
($41,886.02) |
||
|
August Tax
Payment & other direct payments-Ck#s 294-295 |
($7,458.57) |
||||
|
Service
Charge August |
|
|
($17.75) |
||
|
Interest
Earned August |
|
|
$27.14 |
||
|
|
CHECKING
BALANCE |
|
|
$28,808.18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$364,490.53 |
||||
|
Interest
earned August |
YTD
Interest $26652.34 |
$2,298.52 |
|||
|
Deposits
(August Settlement) |
|
|
$203,672.55 |
||
|
|
Sub-Total
Money Market Gen'l Funds |
$570,461.60 |
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
|
BES
Sinking Fund |
|
|
|
$32,677.05 |
|
|
Park
Savings |
|
|
|
$11,829.96 |
|
|
Ski Trail
Savings |
|
|
|
$629.21 |
|
|
Parade-Event-Calender
Fund |
|
|
$1,842.60 |
||
|
Town Hall
Complex Fund |
Deposit
Cobb Forestry |
$11,391.08 |
|||
|
Act 102
Fund |
|
Deposit St
of Wisc |
$3,887.16 |
||
|
|
Sub-Total
Money Market sub accounts |
$78,329.98 |
|||
|
Total
all Money Market Funds |
|
|
$648,791.58 |
||
|
|
|
|
|
|
|
|
|
TOTAL
ALL ACCOUNTS |
|
$677,599.76 |
||
|
|
|
|
|
|
|
Motion( Porter/Meinke)
to approve the Treasurer’s report as read. Motion carried. Motion carried.
Voucher’s Approval
Motion( McGee /Meinke)
to approve the voucher’s as presented. Motion carried.
Clerk Correspondence
Brustad
mentioned she had met with Bob Germer of the Department of Natural Resources a
week ago about the Recycling efforts here in Barnes. They toured the new facility, then visited a
business in town to see what they were doing for recycling. The DNR specifies that only residential units
can use the transfer site, so businesses must contract with Waste Management or
some other hauler for their garbage and recycling. Most businesses don’t know this, so she plans
on sending out information to the businesses at various times of the year. She copied the report from Germer on his
findings. On another note, Chairman
Collyard had asked her to research if the new energy efficient light bulbs
needed to be recycled as hazardous material. She had received an article from Tim Kane of
the UW-Extension about them and they do need to be recycled during the Clean
Sweep program. She plans on putting this article in the newsletter she sends
out with the taxes.
She read a
letter from the Town’s Attorney stating the Town Roads Policy had been reviewed
and he noted it was fine and no changes needed to be done.
Approval
by Board for Treasurer to reduce erroneous tax bill on Greg Trapp property Brustad explained this was an
erroneous bill as the Assessor had assessed improvements on vacant land owned
by Greg Trapp. Trapp had contacted her
before the Open Book so it got corrected for the 2007 assessment, but he wanted
a correction for 2006 and wouldn’t be able to pay it then get a credit. She had sent in a form to the state to get a
refund.
Motion(Webb/McGee)
to approve the Treasurer to pay $1,269.76 for that portion of Gregg Trapp’s
bill that had erroneous improvements in the amount of 141,900.00. Roll call
vote: Meinke-yes, Webb-yes, Porter-yes, McGee-yes, Collyard-yes. Motion
carried.
Department Head Reports:
Highway
The last two
weeks, Mike and Dave have been doing patching and erosion control work on many
of our Town roads. Also there were some major repairs done. These included the
curbing of
For the past
two weeks, I have been rating every road in the Town of
I talked
with the contractor doing the reconstruction of
Budget
amendment to add $5,592.66 for Highway Capital Outlay per proposal for new card
reader on the pumps.
Motion(Meinke/McGee)
amend the budget to add $5,592.66 to the capital outlay budget for the purchase
of a card reader for the pumps. Roll call vote: Meinke-yes, Webb-yes,
Porter-yes, McGee-yes, Collyard-yes. Motion carried.
Cemetery
Bud Pease reported
there had been no activity in the last month. He did sell a few small lots but
other than that nothing else had been going on.
Fire
and Ambulance Department Clerk-Treasurer Brustad read Ton
Renz’ report in his absence:
Ambulance
Since the
last meeting we have had five ambulance runs one no transport, two transported
to
Fire
Since the
last meeting we have had no fire runs.
We have
begun the entry level fire class which is being held right here in Barnes they
are meeting every thursday night.
Had a
problem with the engine governor for the pump on Tanker one. With several phone calls to Elite I was able
to figure out the problem and was fixed here.
The two fire
inspectors have been out conducting fire inspections.
It is my
recommendation to the Town board that they discontinue the service of Fire
inspector of Dale Ahlvin as we now have two on this Fire Department. The Fire inspector should be someone on the
Fire Department roster and to date since I have been on this Department Dale
Ahlvin has only been to one meeting.
Since he was the Fire inspector when I took over I do not know if he was
appointed to that position by the Town board or by the Fire Chief. So I am asking that this either be researched
so I or the Town Board take action and send him a letter indicating his
services are not needed.
Constable Brustad said she had not received a
report from Mike O’Keefe for this meeting.
Committee and Commission Reports:
Eurasian
Water Milfoil Committee Ingemar Ekstrom said the
committee met on Monday evening. The
project for this year is drawing to a close, but the committee is still busy
with working on next year’s project and finishing up with this year’s
grant. The volunteers inspected a total
of 3,172 boats, 6,715 people were contacted and 1,640 volunteer hours were
logged. Thank you’s had been sent out to
all the volunteers. Ingemar wanted to
especially thank Barb Romstad and Gus Gustafson for their hard work. The Project Coordinator was at the meeting
and are going over ways to streamline expenses for next year. Pamela Toshner was present also and they will
be working on the upcoming research project for
Recreation
Committee Chris Webb
reported the Recreation Committee will be meeting this Wednesday evening. They will be talking about the skating rink
and other winter activities. They will
need to have Dave Schiess come to the Board with a proposal on costs associated
with the ski trail. Collyard said he
will talk with Schiess about that.
New
Town Hall Complex Committee Brustad reported the Committee will be meeting also on Wednesday. She said Chris Webb had drawn up an outline
that the committee should follow so she planned on presenting that to the
committee.
Land
Use Planning Commission Chairman Ratzel was not present but had a report dropped off for the
Board members. The Commission had
recommended approval of all three of the zoning items.
Zoning
4)
Shoreland Grading permit on property
owned by Robert Cochrane and Denise Scharlemann, 3450 Twin Bay Road
Motion(Webb/Porter)
to approve the shoreland grading permit on the Cochrane/Scharlemann property at
5)
Rezone from R-2 to F-2 per land
exchange on property owned by Earl and Linda Gregoire
Motion(Porter/McGee
) to approve the rezone from R-2 to F-2 on property owned by Earl Gregoire as
recommended by the Planning Commission. It meets zoning requirements and Barnes
CLUP. Motion carried.
6)
Rezone from F-2 to R-2 per land
exchange on property owned by Bayfield County
Motion (Porter/McGee)
to approve the rezone from F-2 to R-2 on property owned by
Introduction of Melissa Driscoll as
new 4th of July Parade Coordinator Brustad said Melissa was not able to
come to tonight’s meeting. She was
taking this on herself, not as a member of the Business Association. Webb said she knew of a few people who would
be able to help her if needed. Melissa
had already contacted Mary Jo Scharlau to get all the information.
Discussion and possible adoption of
Town of
Motion (Meinke/McGee)to
adopt the Citizen’s Request for Service form and Policy. Motion carried.
Recycling Ordinance Adoption Brustad said she had not received the
final draft from the attorney yet for presentation.
Public Comment Session – 5 minute
limit for those not on the Agenda
Larry
Bergman read a letter to be entered into the minutes along with a petition. He
thanked the Board for allowing him to talk about the road conditions and
presented a petition signed asking for blacktopping of
“We, the landowners
and taxpayers in the Town of Barnes do hereby request and appeal to the
Chairman and Town Board, that Smith Lake Road, James Road, Pease Resort Road,
Martin Road and Cranberry Lake Road be blacktopped as soon as possible. The problems wit severe roughness and
excessive dust on these roads need a solution.
The only main roads that surround and lead into the lake complex which
is bordered by
Jody
Tetzlaff also spoke regarding the same matter.
He has spoken with a Transportation official in this area and the state
has a program aimed at these issues.
Collyard said he was going to attend a meeting about this same subject
the next week. He asked to see Tetzlaff
and Bergman after the meeting to show them something about the roads
projects.
Dan Cobb
would like to have Rabbit Hutch road abandoned or at least one end of it.
Lately there have been poaches in there and it is known they do not like a road
that dead ends. Collyard said it will be
put on next month’s agenda to discuss it.
Lee Wiesner
spoke about the Upper St Croix River Alliance Project. The first Steering Committee meeting will be
on Thursday evening at the community center in Solon Springs. If anyone wants to attend contact him and he
will pick them up.
Issues Timeline Update
Fire
Department SOG’s and Fire Billing Policy – Work in progress
Heliport
landing zone – Tom O’Brien, benefactor, has contacted the blacktop people to
start
Recreation
Area Planning – on hold
ATV Routes –
waiting for county approval letter from Steve Probst
Cemetery –
Bud has copy of statutes to work with
Constable –
need special meeting for discussion, possible appointment of sub-committee
Ski-trails –
Work in progress, need proposal from Dave Schiess
Town
Grievance Porcedure and form – adopted this meeting
Motion
(Porter/McGee) to adjourn the
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
Dated this
25th day of September, 2007