MINUTES OF THE
REGULAR BOARD MEETING
JULY 17, 2007 AT 5:00PM
Chairman
Collyard called the meeting to order at 5:10PM.
Collyard asked for a motion to go into closed session pursuant to State
Statute 19.85(g) to confer with legal counsel for the governmental body who is
rendering oral and/or written advice concerning strategy to be adopted by the
body with respect to litigation in which it is likely to become involved. Motion
(Meinke/Porter) to go into closed session pursuant to the above statute. Roll
call vote taken: Porter-yes, Meinke-yes, Webb-yes, Collyard-yes, McGee-absent.
Motion carried.
Motion (Porter/Webb)
to reconvene to the open session. Motion carried. Collyard called
the reconvened Regular Board Meeting and
Special Town Board Meeting to Order at 5:30PM.
He explained the Special Town Board meeting was called to open bids for
the
1-Antczak
Construction, Inc. of
2-FDJ’s
Construction – Stage 1 only $118,330.00
3-Superior
Landscape –Stage 2 only $
11,025.00
4-Olson
Brothers-Stage 1 only $102,681.32
5-Mark
All bids
were prepared on the form
Motion(Webb/Porter)
to accept the only bid received for Stage 2-erosion control by
Motion(Webb/Porter)
to accept the lowest bid from Antczak Construction for stage 1 in the amount of
$80,684.00.
Motion (Webb/Meinke)
to adjourn the
Collyard called
the Regular Town Board meeting back to order at 6:30PM. The Pledge of Allegiance to the Flag was
said. A Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the July Agenda was
done: Meinke-present, Webb-present, Porter-present, McGee-absent (arrived at
7:15PM) Collyard present. Quorum was established.
Motion
(Porter/Meinke) to approve the July agenda, approve the minutes of the Last
Regular Board Meeting and Motion to dispense with reading of the minutes.
Motion Carried.
The agenda
is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
JULY 17, 2007 AT 5:00PM
AGENDA
Call the Regular Board Meeting to
order.
The Board will go into Closed Session
pursuant to State Statute 19.85(g) to confer with legal counsel for the
governmental body who is rendering oral and/or written advice concerning
strategy to be adopted by the body with respect to litigation in which it is
likely to become involved. The Board
will then reconvene in open session for the Regular Board Meeting immediately
after the closed session.
Call the reconvened Regular Board
Meeting and
Pledge Allegiance to the Flag
Open Bids for Reconstruction of
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the July Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head Reports:
Highway
Cemetery
Request
from Bruce Kalish to sell cemetery lots back to the Town
Fire
and Ambulance Department
Approval
for EMT application for Billie Groehler
Approval
for Firefighter applications for Brandon Friermood, Shaye Richards, and Jake Melin
Approval
of Wildland Grant Application with a 50/50 match, tabled from last meeting
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
AIS
Grant Resolution approval and signing
Approval
of new Hire Wendy Hagins
Recreation
Committee
New
Town Hall Complex Committee
Land
Use Planning Commission
Zoning
1)
After-the-fact shoreland
grading/filling permit to address water run-off problem on land owned by Mary
Krook,
2)
400 Sq Ft sleeping area in garage
loft, deck and privy on Arthur Mortorano property,
3)
2nd residence on a parcel
that cannot be subdivided – tear down existing cabin Unit 2, Phillips-Emerson
Condo, and build new cabin on property
owned by Jerry Thompson, 50640 Peninsula Road
Residential garage in a
commercial zoning district on property owned by Patrick Wilkinson,
Larry Bergman – Discussion on paving
of roads in Barnes
Proposed new
Discussion on complaint about Buck n
Bass Resort
Operator License Renewals:
2
Year License Renewal for Donald Frable and Tracey Roehr
1
Year License Renewal for Bobbie Oberholtzer
Temporary Class B (Picnic) License
for PJ’s Cabin Store at Barnes VFW June 30th and July 1st,
Kara Foat, agent
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 16th
day of July, 2007
Treasurer’s Report
|
Checking
Balance from last meeting |
|
$20,910.72 |
|||
|
Receipts |
|
|
|
|
$107,981.13 |
|
Check #'s
21654-21738 |
|
|
($64,780.27) |
||
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June Tax
Payment & other direct payments-Ck#s 289-291 |
($10,247.88) |
||||
|
Service
Charge June |
|
|
|
($15.26) |
|
|
Interest
Earned June |
|
|
|
$22.73 |
|
|
|
CHECKING
BALANCE |
|
|
$53,871.17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$410,290.47 |
||||
|
Interest
earned June |
|
YTD
Interest $22261.35 |
$2,107.59 |
||
|
|
Sub-Total
Money Market Gen'l Funds |
$412,398.06 |
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
||
|
BES
Sinking Fund |
|
|
|
$32,677.05 |
|
|
Park
Savings |
|
|
|
$11,051.22 |
|
|
Ski Trail
Savings |
|
|
|
$629.21 |
|
|
Parade-Event-Calender
Fund |
|
|
$1,842.60 |
||
|
|
Sub-Total
Money Market sub accounts |
$62,273.00 |
|||
|
Total
all Money Market Funds |
|
|
$474,671.06 |
||
|
|
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|
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Motion(Webb/Porter)
to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion(Meinke/Porter)
to approve the vouchers as presented. Motion carried.
Clerk Correspondence
1- The Recycling Ordinance tabled from
last meeting has not been sent yet from the Attorney. She expects to have it ready
for approval at the next Board meeting.
2- Brustad reported she was named as a
new District I Director for the Wisconsin Municipal Clerks Association along
with Jim Crandall, the clerk for Drummond.
3- Brustad reported she had attended her
third year of the Clerk’s Institute at Green Bay last week. She showed everyone her certificate she had
received. She will need a few more work
credits to get her Wisconsin Municipal Clerk’s certification status and should
have that early next year. She is still
planning on attending the 4th year Treasurer’s completion in order
to be a certified Treasurer.
4- She copied the Board with the
Grievance form relating to the Roads committee.
She will put that on the agenda for next month, so if anyone had changes
or additions to let her know.
5- She read the survey results from the
Clean Sweep survey to the Board.
6- Received were 7 Notices to cut on
property owned by Edmund Nowak, Robert Wincek, Richard Ford, 2 for Plum Creek,
Allen Braithwaite and Lanny Braithwaite.
7- Brustad reminded everyone of the dates
for Open Book and Board of Review: July
30th form 3PM until 7PM and July 31st from 10AM until 2PM
for Open Book, and August 14th from 5PM until 7PM for Board of
Review.
Department Head Reports:
Highway
The right of
way clearing being paid for with the grant money received from the DNR has been
completed. The roads included in this project were Roy Dick, Weldon, North
Kaufman, and
The garage
septic tank system has been deleted as it did not pass inspection when it was
required to be pumped. The old fuel oil barrel used as a tank was rusted out
and the top was caving in. Rather than spend 4-6 thousand dollars on a complete
new system, a new line was run to the Fire Dept. septic system. This was done
by Rasmussen Plumbing for a cost of $2,190.00.
The Kaufman
– Hall road reconstruction project being done by the Town is about ¾ finished.
Dave has
continually mowed roadsides the three weeks before the fourth of July. To my
knowledge I don’t think there were any major accidents involving cars or 4-
wheelers.
Jerry also
wanted to point out the problems with encroachments on the town’s right-of-ways
with fences, planters etc. He wanted to
start making the public more aware of this.
Ninety percent of the town’s roads have a right of way of 50 feet,
although the state recommendation is a 66 foot right of way. People should not place anything on the road
right of ways so as to not interfere with road maintenance or potentially be a
danger to drivers.
Cemetery
Bud Pease reported 2 lots were sold to Maria Boren in Blk 5, 4 sites
sold to Doug White in Blk 5 and 2 lots sold in Blk 5 to Alfred Meyer. Interred were Bee Kalish , Al and May Meyer,
and Carolyn Bonner. On July 21st there will be the
Fire
and Ambulance Department
Since the
last meeting we have had one call assist the Fire Department at Wildland Fire
on
The
pediatric Kit has arrived and was placed in service on the ambulance. Thank you for the letter sent to GFWC for the
grant.
We have all
completed training on the Auto Pulse and is placed on the ambulance. I want to thank the Town Board for allowing
the Ambulance to purchase this equipment.
It is one of those tools that you hope you never have to use. But are glad to have when needed.
Fourth of
July Fireworks went well. I want to take
this time to thank
I have one
person that is interested in joining the ambulance. Application has been turned over to Elaine.
Since the last meeting we have had one wildland Fire on
George Lake Road.
Both Ken
Wilk and Jim Prickett took the Pumper to Chippewa falls for Repairs. The Relief valve housing had to be
rebuilt. Darley indicated this is common
because of the sand area we live in. On
that note we will probably have to have the empellar rebuilt but this can wait
as I am Sending two Firefighters Ken Wilk and
Also we have
three new firefighters to review for approval from the Town Board. Their applications have been provided to
Elaine.
Brandon Friermood
Shaye Richards
Jake Melin
Another one has not been received yet from Dustin Senske,
and that will be approved at the next meeting.
The new
Firetruck’s Final Payment is 2008. At
this time I am starting the process of putting Specifications together for new
tanker to replace the old snub nose tanker which is almost forty years
old. The tank is starting to leak, the
brakes are getting beyond repair where it is going to cost more money then what
it is worth proof of that is the hole placed in the wall while backing up the
truck.
At the
August meeting I would like to request an additional five thousand dollars put
into the new supplies and/or equipment account because of the new Firefighters
that we have received in the last several months we need to purchase fire
turnout clothes and I only had budgeted for two pair this year.
Approval
for EMT application for Billie Groehler
Motion(Webb/Meinke)
to approve the application for Billie Groehler as a new EMT. Motion carried.
Approval
for Firefighter applications for Brandon Friermood, Shaye Richards, and Jake Melin
Motion(Porter/Webb)
to approve the applications for Firefighter trainees for Brandon Friermood,
Shaye Richards, and Jake Melin. Motion
carried.
Approval
of Wildland Grant Application with a 50/50 match, tabled from last meeting
Renz said
this doesn’t need to be approved or discussed.
Constable
It’s been a
relatively quiet month. I had about 25 fireworks complaints, and from the names
and addresses I was given, 98% had
permits from the town. I had 3 complaints about dirt bikers and atv's from a
highland address , 1 deer hit on
Committee and Commission Reports:
Eurasian
Water Milfoil Committee Ingemar Ekstrom reported they held a meeting last evening. The new grant
application deadline for research study is August 1st. The town Board will approve a Resolution
needed for that grant.
AIS
Grant Resolution approval and signing
RESOLUTION # 07-06
TOWN OF BARNES, BAYFIELD COUNTY, WISCONSIN
Aquatic Invasive Species Control Grant
Tomahawk and
Eurasian
Water-milfoil 2007-2009 Research Project:
Management & Control in Northern Clear-Water
Systems
RESOLUTION OF the Town of Barnes County of Bayfield
WHEREAS, Tomahawk and
Sand Bar Lakes of the Barnes area are important for high quality recreation and
enjoyment of the area's natural beauty yet have extensive populations of
Eurasian Water-milfoil; and
WHEREAS, the Town of
Barnes recognizes the need to continue efforts in controlling these Eurasian
water-milfoil infestations and preventing EWM from transferring to other lakes, to continue monitoring
lakeshores for other invasive species, to continue educating recreationists on
aquatic invasive issues and to continue our long-range plan in addressing AIS
issues, and;
WHEREAS,
the Town of Barnes
has expended much time, energy and funding for aquatic invasive species by
sponsoring a large scale AIS Control Grant in 2005, 2007-2008, by establishing
a standing EWM Committee, and by setting aside town funds to address the EWM
infestations and property owners' concerns of EWM and other aquatic invasive
species, and;
WHEREAS, the Town of Barnes is qualified to
carry out the responsibilities of the aquatic invasive species project in
partnership with the U.S. Army Corps of Engineers and the WI Department of
Natural Resources
IT IS, THEREFORE, RESOLVED THAT:
The Town
of Barnes requests the funds and assistance available from the Wisconsin
Department of Natural Resources "Aquatic Invasive Species Grant
Program;" and
HEREBY AUTHORIZES the Town Chairman to act on behalf
of the Town of Barnes to: submit an
application to the State of Wisconsin for financial aid for aquatic invasive
species grant purposes; sign documents; and take necessary action to undertake,
direct, and complete an approved grant.
BE IT FURTHER RESOLVED that the Town of Barnes will meet the obligations of the
project including timely publication of the results and meet the financial
obligations under this grant including the prompt payment of our commitment to
planning project cost.
We understand the importance of the
knowledge gained from such a research project and the potential benefits the
research can yield for ours and other lakes in this region and we intend to
follow the project through.
Adopted
this 17th day of July, 2007
____________________________ ___________________________
Richard D, Collyard,
Chairman
_____________________________ __________________________
____________________________
Attest:____________________________
Elaine J. Brustad,
Barnes Town Clerk-Treasurer
Dated this 17th day
of July, 2007
Motion( Meinke/Webb)
to approve the signing of Resolution 07-06 for the AIS Grant. Motion carried.
Approval
of new Hire Wendy Hagins
Motion( Webb/Porter)
to approve the hiring of Wendy Hagins as an alternate boat landing monitor for
this summer. Collyard said he spoke with Ingemar regarding
this and gave him the ok to do so. She
will be a replacement only, not an additional employee. Motion carried.
Recreation
Committee
Chris Webb
said the next committee meeting is on Wednesday evening, the 18th. At the last meeting it was determined the
playground needs more wood chips. The
slide also needs another railing on the ladder going up the slide for safety
purposes. She was asked to mention again
about the gates on the ice rink.
New
Town Hall Complex Committee
Motion(Collyard/Porter)
to open the floor to discussion. Motion carried. Spike Wilkinson wanted to know why we needed a
new town hall. Collyard explained the
offices were overcrowded, not very efficient heating and cooling-wise, there
were people interested in having a library and museum which could be
incorporated into a new complex. Also the hall here is too close to the
highway, making it unsafe for people trying to back out into the road, and
walking to their cars. Motion (Porter/Webb) to close the floor
to discussion. Motion carried.
Land
Use Planning Commission
Plan
Commission Chair, Gene Ratzel said they had met at 4:00PM this afternoon to
review the 4 zoning items before the Board this evening. He said they recommended approval of all 4,
and submitted their report to the Board members with their comments.
Zoning
1)
After-the-fact shoreland grading/filling permit to address water run-off
problem on land owned by Mary Krook, 51260 State Highway 27
Motion( Webb/Meinke)
to approve the request per the Plan Commission’s recommendation as it meets Land Use Plan, helps protect
resources and meets county zoning requirements
and a required restoration plan. Motion carried.
2)
400 Sq Ft sleeping area in garage
loft, deck and privy on Arthur Mortorano property,
Motion(Porter/Webb) to approve the request per the Plan
Commission recommendation as it meets Land Use Plan and
3)
2nd residence on a parcel
that cannot be subdivided – tear down existing cabin Unit 2, Phillips-Emerson
Condo, and build new cabin on property
owned by Jerry Thompson, 50640 Peninsula Road
Motion (Webb/McGee) to approve the request per the Plan
Commission’s recommendation as it meets Land Use Plan,
4)
Residential garage in a commercial
zoning district on property owned by Patrick Wilkinson, 4095 County Highway N
Motion (Porter/McGee) to approve the request per the Plan
Commission recommendations as it meets Land Use plan and
Larry Bergman – Discussion on paving
of roads in Barnes Bergman said the condition of James
Road and others on the east side of the town needs to be looked at. James road is very dusty and washboard. He knows it can’t be graded because of no
rain, but he would like to see it paved.
There are 21 land owners on that road, which is over a mile long.
Proposed new
Doug Brierly
presented a petition signed by 13 residents on
Discussion on complaint about Buck n
Bass Resort
Collyard
said the Board had received a complaint regarding a fight at the Buck N Bass on
June 30th. The Board members
had copies of the letters and Collyard showed pictures to the Board he had
received of two of the victims. Copies of police reports for three years showed
mainly dog complaints. Motion (Webb/Porter) to open the floor.
Motion carried. Kevin
Murphy, Buck N Bass owner said the fight started between some ball players at
the Cabin Store and then moved to the Buck N Bass. Murphy said he felt this type of action hurt
his business and didn’t want this either.
Collyard said the Board felt they should issue a written warning to
Murphy, he should call for help if needed if this type of thing happens
again. A letter should also be sent to
the complaintant. Murphy should document
in writing what happened so the Board has both sides in the file. Motion (Webb/McGee) to close the floor to
discussion. Motion carried.
Collyard
received a complaint about the dumpster at the Upper Lake Boat landing on
Operator License Renewals: Clerk-Treasurer Brustad said these
renewals were issued after last month’s meeting per their approval for her to
do so.
2
Year License Renewal for Donald Frable and Tracey Roehr
Motion (Webb/McGee)
to approve the renewal for Donald Frable and Tracey Roehr for 2 year Operator
Licenses. Motion carried.
1
Year License Renewal for Bobbie Oberholtzer
Motion
(Porter/McGee) to approve the renewal for a 1 year Operator License for Bobbie
Oberholtzer. Motion carried.
Temporary Class B (Picnic) License
for PJ’s Cabin Store at Barnes VFW June 30th and July 1st,
Kara Foat, agent
Motion
(Morter/Meinke) to approve the application after-the-fact for a temporary Class
B (picnic) license for PJ’s Cabin Store at the Barnes VFW property for June 30th
and July 1st ball tournament. Motion carried.
Public Comment Session – 5 minute
limit for those not on the Agenda
Pat
Wilkinson talked regarding the roads in town.
He said there are engineers who are hired to come in and test the
materials that are being put down. He
recommended the town checks that. They
can check core samples for thickness, there is a mchine to check density of the
material, they can check sand samples and make sure there is enough base course
put down before the blacktop. Collyard
said he would like to talk with Pat sometime and also include Jerry to get some
ideas.
Issues Timeline Update
Fire Dept:
Work in Progress
Heliport for
Landing Zone: lease will be signed this week.
Employee
Award Program: Work in progress
Recreation
area planning: Work in progress
ATV Routes:
Work in progress,
Cemetery:
check out how to buy back unused lots.
Motion(Webb/Meinke)
to adjourn the Regular Board meeting of July 17, 2007. Motion carried.
The Meeting
was adjourned at 8:25PM.
Respectfully
submitted,
Elaine J.
Brustad
Clerk-Treasurer
Dated this
27th day of July, 2007