MINUTES OF THE
REGULAR BOARD MEETING
JUNE 19, 2007 AT 6:00PM
Chairman
Collyard called the Regular Board
Meeting to order at 6:00PM. Collyard read the closed session notice and asked
for a motion to go into closed session.
The Board
will go into Closed Session pursuant to State Statute 19.85(g) to confer with
legal counsel for the governmental body who is rendering oral and/or written
advice concerning strategy to be adopted by the body with respect to litigation
in which it is likely to become involved. The Board will then reconvene in open session
for the Regular Session immediately after the closed session.
Motion(Webb/Meinke )
to go into closed session pursuant to State Statute
19.85(g) to confer with legal counsel for the governmental body who is rendering
oral and/or written advice concerning strategy to be adopted by the body with
respect to litigation in which it is likely to become involved.
Roll call vote taken:
Webb-yes, Porter-yes, Meinke-yes, McGee-yes, Collyard-yes. Motion carried.
Only the
Board members were present. There were no motions or decisions made in Closed
session.
Motion
(Porter/McGee) to return to the Open Session. Motion carried.
Collyard called
the reconvened Regular Board Meeting to Order at 6:30PM.
The Pledge
Allegiance to the Flag was said.
Roll Call was
taken to establish a quorum/Verification of Public Notice/Motion to approve the
June Agenda
Webb-here,
Porter-here, McGee-here, Meinke-here, Collyard-here. Quorum established. Motion (Meinke/McGee) to
approve the June agenda. Motion carried. The
agenda for June is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
JUNE 19, 2007 AT 6:00PM
AGENDA
Call the Regular Board Meeting to
order.
The Board will go into Closed Session
pursuant to State Statute 19.85(g) to confer with legal counsel for the
governmental body who is rendering oral and/or written advice concerning
strategy to be adopted by the body with respect to litigation in which it is
likely to become involved. The Board
will then reconvene in open session for the Regular Session immediately after
the closed session.
Call the reconvened Regular Board
Meeting to Order at 6:30PM
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the June Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Recycling
Ordinance review and adoption
Present
Recycling Compliance Assurance Plan for review and adoption
Bid Opening for Tree and Brush
Removal
Department Head Reports:
Highway
Discussion
of Beaver trapping fees
Cemetery
Fire
and Ambulance Department
Lease
Agreement approval for Helipad at Business Park
Approval
for EMT application
Approval
for Wildland Grant Application with 50/50 match
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee-
Road
Committee – Presentation of Policy for Board review and possible adoption
Land
Use Planning Commission
Recreation
Committee – Release of Liability letter for Potawatomi Association
Dr Carol Kulpa –presentation of
change in Comprehensive Use Plan for more restrictive zoning
Proposed new ATV Routes – Update from
Dave Pederson and approval by Town Board
Liquor License Renewals:
Class
B Combo renewal for Backwoods Resort, Barnes Community VFW Post 8329, Barnes
Trading Post, Boulder Lodge, Buck N Bass, Doorn’s Inn, Downtown Barnes,
Enchanted Inn, Marie’s Laker Lounge, Mike’s Sportsman Saloon, Northwoods Tap, P
J’s Cabin Store, R C’s Decoy Inn, and Traut’s Resort
Class
A Combo renewal for Homestead Station and Kari’s Jim Bait LLC,
Class
A Beer renewal for Maki’s
Operator License Renewals:
2
Year License Renewal for Jim Prickett, Roberta DeLizio, Gene Ratzel, Connie
Richards, Amanda van Doorn, Marie Hughes, David Basacker, Kevin Basacker, Kevin
Murphy, Colleen Ruhman, Scott Ruhman, Rose Skinner, Debbie Sesko, and Nancy
Gohde
1
Year License Renewal for James Wiechert
Operator License New Applications:
1
Year License for Gary Bergman
2
Year License for Kevin Michaud
2
Year License for Luella Gerbensky
Temporary Class B (Picnic) License
for Barnes Lions Club, Dave Pederson, President
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meetings
All Department Heads and Committee
Heads must submit a signed written report to the clerk by Friday evening prior
to the Board Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 18th Day of
June, 2007
Motion
(Porter/Meinke ) to approve the minutes of the last Regular Board Meeting and
to dispense with the reading of the minutes. Motion carried.
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Treasurers
Report |
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Checking
Balance from last meeting |
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$24,594.91 |
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Receipts |
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$22,360.12 |
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Check #'s
21525-21653 |
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($119,411.84) |
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May Tax
Payment & other direct payments |
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($6,634.19) |
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Transfer
from Money Market Acct |
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$100,000.00 |
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Service
Charge May |
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$14.78 |
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Interest
Earned May |
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($13.06) |
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CHECKING
BALANCE |
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$20,910.72 |
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Money
Market Gen'l Fund Balance from Last Meeting |
$508,712.06 |
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Transfer
funds to General Fund acct |
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($100,000.00) |
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Check #
1054 |
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($955.67) |
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Interest
earned May |
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YTD
Interest $20153.76 |
$2,534.08 |
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Sub-Total
Money Market Gen'l Funds |
$410,290.47 |
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Highway
Dept. Sinking Fund |
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$16,072.92 |
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BES
Sinking Fund |
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$32,677.05 |
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Park
Savings |
Deposit
Water Money $91.16 |
$11,051.22 |
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Ski Trail
Savings |
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$629.21 |
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Parade-Event-Calendar
Fund |
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$1,842.60 |
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Sub-Total
Money Market sub accounts |
$62,273.00 |
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Total
all Money Market Funds |
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$472,563.47 |
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TOTAL
ALL ACCOUNTS |
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$493,474.19 |
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Motion(Porter/Webb)
to approve the Treasurer’s report as read. Webb asked what check # 1054 drawn on
the money market account was for. Brustad said it was payment to the
Motion (Webb/Meinke)
to approve the voucher’s as presented. Motion carried.
Clerk Correspondence
1- map cabinet –Brustad
explained she received new maps of the townships and wanted to purchase a map
cabinet to house them. Collyard had received
information on the federal surplus property sales which she had sent the
application for to see what they had available.
Most likely the cost will be under $500.00.
2- Employee Award Program –The nominations were to be read at the June Board meeting
but she had received only one so far. Collyard said he was unsure if Jerry knew
about the nominations so thought it should be extended to give all employees a
chance to nominate someone.
3- Open Book and Board of Review dates – Open book will be on two days, July 30th
from 3-7PM and July 31st from 10:00AM until 2:00PM. The Board of Review will be on Tuesday,
August 14th from 5:00PM until 7:00PM.
4- Driveway Permit violation per Mike Furtak – Mike Furtak had inspected a slab on
5- New Town Complex Committee members – Brustad said they had 9 people interested in the
committee, they would be meeting the next week.
Collyard said the Board wanted a 7 member committee, including Chris
Webb who would be the liaison from the Board.
The other two could be named alternates.
6- Recycling Ordinance review and adoption – Brustad received a letter from the
DNR regarding their recycling grant. A
Compliance Assurance Plan was needed in order to keep the grant in place. Upon reading the samples of plans he had sent
she realized a Recycling Ordinance was needed also to be in compliance with the
recycling program and to continue to receive grants. Apparently when the
ordinances were codified in 2004, the Recycling Ordinance that had been in
place was removed. The attorney was
working on one for the Board to review but hadn’t finished it. It should be
ready for review and adoption at the next meeting.
7- Present Recycling Compliance Assurance
Plan for review and adoption –The recycling grant is dependant on a Compliance
Assurance Plan in place. Brustad took
the plan from a sample The DNR representative had
sent. It is as follows:
Town of
Compliance Assurance
Plan
Purpose: This policy will establish standard
guidelines that will lead to compliance with the Town of
The Town of
Problem: Unacceptable materials found mixed with
recyclables at the Transfer Site.
Compliance Strategy:
1st
Response: Transfer Site Attendant explains what is not acceptable and provides
educational material to resident.
2nd
Response: Transfer Site Attendant rejects unacceptable material.
3rd
Response: Transfer Site Attendant rejects unacceptable material and informs
Recycling Coordinator in writing of non-compliance. Recycling Coordinator writes letter to
resident, encloses educational materials, and follows up with a telephone
and/or in-person contact.
4th
Response: Transfer Site Attendant rejects unacceptable material and informs
Recycling Coordinator in writing.
Recycling coordinator asks Law Enforcement to give verbal or written
warning.
5th
Response: Transfer Site Attendant rejects unacceptable material and informs
Recycling Coordinator, who requests that Law Enforcement issue a citation.
_____________________________________________________
Richard
Collard, Town of
Motion(Webb/McGee)
to approve the signing of the Compliance Assurance Plan. Webb said to make sure the Constable
has this policy and also the Transfer Site Attendant. Motion carried.
Bid Opening for Tree and Brush
Removal
Collyard
opened the two bids received by the Clerk-Treasurer.
United
Piping - Bob Schonenberger, President $28,750.00
Harv’s Tree
Service – Bill Harvey, Owner $26,500.00
Both had
presented proper insurance certificates.
Motion(Meinke/McGee
) to accept the bid from the lowest bidder, Harv’s Tree Service. There have
been no complaints about Harv’s, he seems to do good work as we have used him
before.
Roll call vote taken:
Meinke-yes, McGee-yes, Porter-yes, Webb-yes, Collyard-yes. Motion carried.
Department Head Reports:
Highway
–Clerk-Treasurer
read the report as
A new
underground service has been installed to the pump house behind the Quonset hut
to replace the old shorted service. We
have cut all the dead trees out of the
Discussion
of Beaver trapping fees Chairman Collyard said the fees previously being paid were $25.00 per
beaver, and Jerry had to use someone else as the previous trapper wasn’t able
to do that this year due to health reasons.
Jerry and Collyard felt the fees should be raised to $40.00 per beaver
as there is a lot of work involved to trap just one beaver. This is done on
Motion(Collyard/McGee)to
raise the beaver trapping fees we pay from $25.00 per beaver to $40.00 per
beaver. Roll call vote taken, all yes. Motion carried.
Cemetery
–Bud Pease reported
there were no burials since the last Board meeting. The Cemetery Committee met
on June 13th. They voted to
change the fees for burials with Board approval. Casket burials were recommended to be increased
from $200.00 to $300.00. Cremation would increase from $20.00 to $40.00.
Motion (Webb/McGee)
to increase the fees for burial as recommended by the Cemetery committee. Roll
call vote taken, all yes. Motion carried.
Fire
and Ambulance Department –
Fire – 3 power lines down, 1 was mutual
aid, 2 landing zone, 1 vehicle fire, 1 false alarm, 1 structure fire, 2
rekindle of the above, 1 vehicle crash. Both
Ken Wilk and Jim Prickett have completed the Fire Inspector course and passed
the course test. Both will now be taking the State Certification test. The Landing zone is moving forward and the
FFA has received the application. Both
departments have completed extrication training. I would like to submit to the Board for
approval an application from Darryl Senske for fire fighter. Darryl is only 17 but is willing to take the
training now and then be used in a support role until he turns 18. I have one other application out there but
have not received it back yet.
Clerk-Treasurer Brustad said Tom had given her two applications for the
fire department , one was Darryl Senske’s. Collyard said since Tom was not here
they should wait to approve the second one as Tom hadn’t mentioned that
one.
Motion(Porter/McGee)
to approve the application for firefighter from Darryl Senske. Motion carried.
Lease Agreement approval for Helipad
at
Motion
(Meinke/McGee) to allow the Chairperson to sign the lease once it gets
prepared. Motion carried.
Approval
for Wildland Grant Application with 50/50 match – Brustad said Renz had mentioned this
grant to her but she had nothing in writing to show the Board. Webb said they should table this request and
if there is a deadline to be met that is before the next Board meeting they
will call a special meeting to approve the request.
Constable – Brustad read the report for Mike
as he was not at the meeting.
I had 12
calls at my home for assistance.............1 deer hit, 5 fireworks / firearm
complaints ( people target shooting on their own property ). 6 atv
complaints............I would like to ask anyone calling my home looking to
speak to me to please leave a message and not just hang up., I've heard
complaints from people that they have called my home and got an answering
service......I'm sorry I can’t be near the phone at all times, and I do follow
up on every call I get if the caller leaves a message, number, and the reason
for calling.......in the event of an emergency 911 is always the primary number
to call. if needed the sheriff will contact me via radio...If you’re calling to
report a fireworks complaint , please give me a name or fire number of the
offender, telling me that you just" see them out the window" doesn’t
give me much to work with.......Also, last week I asked the Wisconsin
department of justice to request a system identification number from the FBI
for the township.....having this status will help facilitate processing state
of Wisconsin and DNR citations ( without an ORI # we cannot write, or even
order blank citations.) I've been in contact with the director of the crime information
bureau and the process is under way....The town has done everything required by
the county and state. ( Our ordinances are already entered into
the county court system) The problem I discovered was because we are not a
police department and there are very few towns with Constables, in Wisconsin
have ORI identifiers, the process of application was as much a mystery to
the department of justice as it was to me.........I've been involved in this
process since march and I'm confident of success by the end of the month.
Committee and Commission Reports:
Eurasian
Water Milfoil Committee- Ingemar Ekstrom spoke on the committee updates since the last Board
meeting. During one weekend they found
Eurasian Water Milfoil on a trailer that had come out of
Road
Committee – Presentation of Policy for Board review and possible adoption
Motion(Porter/Webb)
to approve the Town Roads and Right of Way Policy as recommended by the
Committee. A policy procedure for anyone wishing to file
a grievance needs to be developed. Webb said Collyard and Brustad should make
up a form for anyone wishing to file a grievance to hand out. Motion
carried.
Land
Use Planning Commission – Gene Ratzel, Commission Chairperson had received no applications to
discuss this past month so the Commission did not meet.
Recreation
Committee – Release of Liability letter for Potawatomi Association – Collyard said this is in regard to
the swimming lessons to be held this summer at Potawatomi. He will have the attorney draft a release of
liability form and Collyard will sign and get it sent to the Potawatomi
Property Owners. Swimming lessons are
set up for August. Posters will be put up shortly and will be published in the
Shopper.
Dr Carol Kulpa –presentation of
change in Comprehensive Use Plan for more restrictive zoning
Collyard
explained Dr Kulpa wasn’t able to come this evening. He felt the Plan Commission should be
involved, it starts with them. If
changes are recommended then it will come to the Board. Motion (Porter/Meinke) to open the floor
to discussion. Motion carried. Lee Weisner wondered if Carol had a
specific plan. Collyard thought no, she
wanted the Board to be more restrictive in zoning. There was other discussion on the topic. Motion
(McGee/Webb) to close the floor to discussion. Motion carried.
Proposed new ATV Routes – Update from
Dave Pederson and approval by Town Board Russ Carter
spoke on the need to have the Board approve the proposed routes so the mapping
could get done for this upcoming year.
Steve Probst wouldn’t be able to get the county approval done until
later this summer. The Board could
approve contingent on the County approval to come later, then the Board could
redo the Town ordinance. Motion(Webb/McGee)
to approve the proposed new ATV routes contingent on the County’s approval by
Steve Probst. Motion carried.
Liquor License Renewals:
Class
B Combo renewal for Backwoods Resort, Barnes Community VFW Post 8329, Barnes
Trading Post, Boulder Lodge, Buck N Bass, Doorn’s Inn, Downtown Barnes,
Enchanted Inn, Marie’s Laker Lounge, Mike’s Sportsman Saloon, Northwoods Tap, P
J’s Cabin Store, R C’s Decoy Inn, and Traut’s Resort
Clerk
Brustad said all have or will have to pay the fee plus any taxes owed before
licenses are given out.
Motion(Webb/McGee)
to approve the Class B Combo Liquor License Renewals for Backwoods Resort,
Barnes Community VFW Post 8329, Barnes Trading Post, Boulder Lodge, Buck N
Bass, Doorn’s Inn, Downtown Barnes, Enchanted Inn, Marie’s Laker Lounge, Mike’s
Sportsman Saloon, Northwoods Tap, P J’s Cabin Store, R C’s Decoy Inn, and
Traut’s Resort. Motion carried. .
Class
A Combo renewal for Homestead Station and Kari’s Jim Bait LLC
Motion( Porter/McGee
) to approve the Class A renewal license for
Class
A Beer renewal for Maki’s
Motion(McGee/Webb )
to approve the Class A Beer renewal license for Maki’s Motion carried.
Operator License Renewals:
2
Year License Renewal for Jim Prickett, Roberta DeLizio, Gene Ratzel, Connie
Richards, Amanda van Doorn, Marie Hughes, David Basacker, Kevin Basacker, Kevin
Murphy, Colleen Ruhman, Scott Ruhman, Rose Skinner, Debbie Sesko, and Nancy
Gohde
All
applicants have paid the required fees.
Motion(Webb/Meinke )
to approve the 2 year renewal licenses for the above. Motion carried.
1
Year License Renewal for James Wiechert
Motion(Webb/McGee)
to approve the 1 year license renewal for James Wiechert. Motion carried.
Operator License New Applications:
1
Year License for Gary Bergman
2
Year License for Kevin Michaud
2
Year License for Luella Gerbensky
Brustad
explained these were new applications, all three had no criminal history, and
they had paid the required fees. Gary
Bergman had a previous license within the last two years so she didn’t need a
new beverage server certificate from him.
Luella Gerbensky had given a copy of hers to Brustad. Kevin Michaud had previously applied for a
license and never submitted proof of attending a beverage server’s course. He
was making a new application so until he provides the certificate she will not
issue a license to him.
Motion(Porter/McGee)
to approve the new applications for Gary Bergman, Kevin Michaud, and Luella
Gerbensky assuming Kevin Michaud gets his certificate in to the
Clerk-Treasurer. Motion carried.
Brustad
asked also for approval for her to issue temporary operator licenses to anyone
who comes in after the Board meeting tonight whose license will expire on the
30th. That way the Board can approve them at the next meeting in
July without meeting again before the 30th to approve any license
applications. Motion(Webb/Porter) to approve the Clerk-Treasurer to issue
temporary licenses until the Board meets again in July. Motion carried.
Temporary Class B (Picnic) License
for Barnes Lions Club, Dave Pederson, President. Russ Carter will be the licensed
Operator of record.
Motion(Porter/Meinke
) to approve the Class B Picnic License for Barnes Lions Club. Motion carried.
Public Comment Session – 5 minute
limit for those not on the Agenda
Dave Pederson –wanted to mention the Recreational
Committee should look at the back stop at the ball diamond in the park. It is badly in need of repair. He would also like to see a cyclone fence be
installed there also. Webb said they
will be meeting on Wednesday evening and plan on walking the park to inspect it
so will definitely look at the ball field.
Issues Timeline Update
Fire Department – SOG’s and Fire Billing Ordinance –
both work in progress
Heliport for Landing Zone – in process of signing lease, FAA
permits turned in
Employee Awards Program – Set up meeting with dept heads to
get procedure explained
Recreation Area Planning – Work in progress
ATV routes – approved tentative with county
approval
Motion (Webb/McGee)
to adjourn the meeting of 6-19-07. Motion carried. The meeting adjourned at 8:20PM.
Respectfully
submitted,
Elaine J.
Brustad
Clerk-Treasurer
Dated this
28th day of June, 2007