MINUTES OF THE
REGULAR BOARD MEETING
Chairman
Collard called the Regular Board Meeting to order at
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order.
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the April Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department
Head Reports:
Highway
Cemetery
Fire
Department
Discussion
on Ambulance/Firefighter Training reimbursement
Approval
of 2 new Firefighters
Ambulance
Department
Approval
of Dawn Ross, new EMT
Approval
to purchase Defibulator units
Update
on new Helipad
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
Road
Committee
Land
Use Planning Commission
Barnes Area Development Corporation –
Approval of Helipad at the
Discussion on ATV route additions on
town roads
Discussion on new committee for Town
Complex
Discussion and approval on Timeless
Services Agreement for scrap metal removal
Approval for network & surveillance
lines to be dug to the town garage by Chequamegon
Telephone
2 Year Operator License Approval for
Patrick Wilkinson
2 Year Operator License Approval for
Melanie Ruud
Discussion on Town Hall Use Policy
Discussion and approval for
Veterinarian to give vaccinations at the Fire Hall
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meetings
All Department Heads and Committee
Heads must submit a signed written report to the clerk by Friday evening prior
to the Board Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town
Clerk-Treasurer
Dated this 12th Day of
April, 2007
Motion (Porter/Meinke ) to
approve the minutes of the Last Regular Board Meeting and Motion to dispense
with reading of the minutes. Motion carried.
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Treasurers
Report |
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Checking
Balance from last meeting |
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$23,730.70 |
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Receipts |
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$93,125.11 |
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Check #'s
21329-21414 |
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($48,838.67) |
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March Tax
Payment & other direct payments |
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($3,710.64) |
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Service
Charge March |
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($6.20) |
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Interest
Earned March |
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$74.11 |
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CHECKING
BALANCE |
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$64,374.41 |
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Money
Market Gen'l Fund Balance from Last Meeting |
$503,043.12 |
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Interest
earned March |
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YTD
Interest $15175.73 |
$2,512.32 |
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Receipts |
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$712.67 |
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Sub-Total
Money Market Gen'l Funds |
$506,268.11 |
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Highway
Dept. Sinking Fund |
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$16,072.92 |
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BES
Sinking Fund |
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$32,677.05 |
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Park
Savings |
Deposit
Water Money $91.16 |
$11,051.22 |
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Ski Trail
Savings |
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$629.21 |
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Parade-Event-Calender Fund |
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$1,842.60 |
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Sub-Total
Money Market sub accounts |
$62,273.00 |
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Total
all Money Market Funds |
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$568,541.11 |
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TOTAL
ALL ACCOUNTS |
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$632,915.52 |
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Motion (Meinke/Porter) to approve the Treasurer’s report as read.
Motion carried.
Voucher’s Approval
Motion (Porter/Meinke) to approve the voucher’s. Collyard said Mitch McGee has a few questions
on the vouchers and the procedures for payment. Collyard
said he instructed McGee to see the Clerk first to see if she can answer the
questions for him and they might need to have a Closed Session to discuss it. Motion carried.
Collyard
wanted to remind everyone of the change of date for the May Board Meeting. It
will be changed from the 15th to the 8th.
Clerk Correspondence
Brustad
said she had received notification of an award of $5,139.07 for the recycling
grant for 2007.
Spring
Clean-up/Spruce-up Day will be
Department Head Reports:
Highway
–
At this time we have switched half of the
plow equipment over for summer time use.
Mike and I have cleaned up the dump area
directly behind the Quonset hut. As soon as the frost is out of the ground we
will pull the stumps, disc up the ground, and plant grass.
I had a truck salesman from V&H
Trucking, located in
The ad for the mitigation work will be going
out soon. The roads that will have the right of way worked on will include:
For many years, the
I have a full slate of work scheduled for the
summer. I would like to place an ad in the paper for a Limited term employee
(LTE) for the summer months of June, July, August, and September. His work
would include roadside mowing duties, hauling gravel when needed, and any other
maintenance jobs required. A class B (CDL) license would be required and prior
experience in the equipment they would be operating.
Motion (Meinke/McGee) to hire a limited term employee for the
summer. Webb
mentioned we need to check the Employee Policy handbook to make sure the term
“Limited Term Employee” is addressed and not in conflict. Motion carried.
Motion (Webb/McGee)
to authorize the purchase of a heavy duty disk for $4,900.00. Monies are to be
taken from the regular highway repair budget and put in capital outlay budget
for this purpose. Roll call vote taken: All yes. Motion carried.
Cemetery – Bud Pease said there
was no activity this past month.
Fire
Department and Ambulance Department –
Radio
reprogramming has taken place.
Ambulance : 1 run the last month
The
new Defibulators are in.
The demonstration on the “Geezer Squeezer” will be on April
24th from
Town
Board needs to approve Dawn Ross, they never formally approved
her at the last
meeting. Motion(Webb/Porter) to approve the new EMT, Dawn
Ross. Motion carried.
Collyard
said he wanted to have a discussion on the training for Fire and Ambulance
personnel. Currently the town pays for
classes, books and mileage for someone to go to class to become an EMT or
Firefighter. It is common in the
industry for someone not to finish the classes, has there been discussion about
this at all? Tom said yes he and Chris had discussed that last night. Renz feels it is
more common with the Ambulance department than with the fire department. The state actually pays for classes and books
in the fire department. With the Ambulance department the town pays for
classes, books and mileage. Porter said
she checked with a number of the departments in the area and most don’t pay
mileage. Tom said those services have larger numbers and we are trying to
attract more applicants because of our smaller numbers, that is why we have
been paying for everything in the past. Renz thought we could have applicants sign a contract and
if they don’t complete the training or don’t stay on with the department then
he could file a judgement against them. Webb said we could reimburse them for mileage
after the classes are completed rather than during. Collyard
and Webb both told Tom to work something up and bring it to the Board for
review. Webb also wanted to mention at the WTA meeting last month they talked
about a “Municipal Disaster Proclamation” which would basically designate who
needs to do what and who is in charge.
Tom Renz said he would put something together
for the next month’s meeting and present it then.
An approval
from the Board is needed for the purchase of the defibulator
units to be purchased out of ACT 102 monies.
He mentioned also the ACT 102 monies needed to be kept separate from
general funds. Brustad said that had never been done
so she would get that taken care of.
Motion (Webb/McGee)
to purchase the Defibulator Units out of Act 102
monies. Roll call vote taken: McGee-yes, Porter-yes, Webb-yes, Meinke-yes, Collyard-yes. Motion
carried.
Fire : 1
run false alarm
2
new members for approval, Patti Jacob and Anna Kane
Motion(Webb/McGee) to approve new firefighter trainee Anna Kane. Motion
carried.
Motion(McGee/Meinke)to approve the hire of new
firefighter trainee Patti Jacob. Motion carried.
Chris
Webb and I met last evening and are putting together the Dept. Policy.
He
called Logics software, and to go to network software the cost would be $315.00.
This might
be helpful with the other officers to add them to the network.
Webb mentioned
the Employee award program she and Tom had talked about again last night. A form was done by Renz
before this meeting so Webb had the only copy, which she passed around to the
Board. Renz
suggested each employee would nominate someone for the award. He felt it important to begin now to have
someone recognized for last year. Collyard said they could open up the month of May to accept
nominations. Motion (Webb/Porter) to open
up the month of May for nominations for Employee of the Year 2006 Award. Motion
carried.
Update on New Helipad The Barnes Area Dev. Corp has been
working on this and it will be addressed under their agenda item below.
Constable Mike was not at the meeting so the
Clerk read his report. “During the past year I received over 150 requests for
assistance from residents of Barnes. I have also responded to over 40 calls
from the Bayfield County Sheriff’s department for assistance for alarms on both
residential and private homes, highway related situations, deer hits,
accidents, officer assistance, etc. I have also been doing home/cabin checks
this past season for those residents who requested that I check their homes
while unoccupied this winter. This
upcoming spring/summer/fall I will have both a boat and ATV in service to
handle any lake or trail related complaints.
I also encourage citizens to, if they can’t reach me at my home number
of 795-3111 to contact the sheriff’s department in case of emergency. I’m not always home to hear your messages but
I can be reached via pager at 798-1444.
I’d like to thank the people of Barnes for their continued support over
the last six years. As far as I’m concerned this is the best township in
Committee and Commission Reports:
Eurasian
Water Milfoil Committee Ingemar Ekstrom
spoke on the committee updates from the last meeting. They met last weekend for
interviews for the three Monitor positions and the Co-ordinator
position. The new persons recommended are : Dave Pederson, Charles Corlett,
and Drew Carlson as the monitors, and Jack Kaufman as the co-ordinator. John Kudlas will act as a sub for both positions. The committee felt that there should be a sub
in case there would be times one would need to be off. There would be no change in the number of
hours or the monies involved.
Road
Committee Jack Meinke spoke on the updates from the Road Committee. They
met for a phone conference with the Wisconsin Towns Association attorney, Carol
Nawrocki on Monday to answer some questions they had.
Land
Use Planning Commission Gene Ratzel spoke for the Planning Commission.
There were no pending applications this past month so they didn’t meet.
Barnes Area Development Corporation –
Approval of Helipad at the
Motion (Porter/Webb)
to approve the lease of lots 1 and 2 for use as a helipad.
Motion carried. Collyard and Ratzel
will be in contact with Dale Brevak of the County
also to see if they will be putting in a turn lane. Porter asked if there is a charge for the
lease. Meinke said it is $1.00 per year for 94 years,
and is renewable! The BADC is also
looking for persons interested in becoming members of the group. They have three positions open as voting
directors. Anyone interested can see
Gene Ratzel or any of the Town Board members. They have lost almost everyone in the Corporation,
so they are needing members to be active voting
members since there is activity there now.
Discussion on ATV route additions on
town roads – Dave
Pederson spoke on the list he submitted to the Board. It will give the residents on Kaufman and
Discussion on new committee for Town
Complex- Collyard explained at the Annual meeting a resolution was
passed to direct the Town Board to explore possibilities for a new town
complex. Collyard
thought the town should advertise for committee members. The clerk should place an ad into the paper
and it will be reviewed at the next Board meeting on the 8th of
May. He thought one Board member should
be involved in the committee. They could decide between themselves who would
want to be in the committee.
Discussion and Approval on Timeless
Services agreement for scrap metal removal
Brustad
apologized she hadn’t copied the agreement for the Board Members. She said the
agreement was a no charge agreement for 2 year period. Collyard said they
would discuss again at the next meeting. Clerk-Treasurer is to copy the Board
and talk with Tom Pieters at the Transfer Site to get
more information. She also said the Recycling grant takes into account what we
pay for removal of these items. It may affect the grant amount if we don’t pay
for the services.
Approval for network and surveillance
lines to be dug to the town garage by Chequamegon
Telephone. Collyard explained
the line needed to be dug for the network and he received a bid for $1,030.00
by Chequamegon Telephone to bore under the blacktop
and put the lines and conduit in. This is necessary for the network but also
will be used if a surveilence system is put in next
year or so.
Motion (Porter/Meinke) to approve the bore under the blacktop for a total
of $1,030.00. Roll call vote taken: Meinke-yes,
Porter-yes, McGee-yes, Webb-abstain, Collyard-yes.
Motion carried.
2 Year Operator License Approval for
Patrick Wilkinson Brustad stated she received the required fee, a background
check showed no criminal history, but he had turned in a copy of the beverage
server’s certificate. Motion (Porter/McGee) to approve the two year
Operator’s license for Patrick Wilkinson on condition the Beverage Server
Certificate is received before the next meeting. Motion carried with Chris Webb
abstaining.
2 Year Operator License Approval for
Melanie Ruud. Brustad said the required fee had been paid,
no criminal history found on background check and she had a copy of the
Beverage Server’s Certificate on file. Motion
(Porter/McGee) to approve the two year Operator License application for Melanie
Ruud. Motion carried.
Discussion on Town Hall Use Policy – Clerk-Treasurer Brustad had retyped the policy with the changes for the
Board. Motion (Webb/McGee) to approve the Town Hall Use Policy as
presented. Motion carried.
Discussion and approval for
Veterinarian to give vaccinations at the Fire Hall – Collyard
explained this was done in the past but there were complaints on animal hair at
the hall afterwards so it was discontinued.
Dr Jan Snell will do these again, she will
donate $5.00 received per vaccination for use of the hall to the Fire and
Ambulance department. She would like to
start this year on May 12th from
Public Comment Session – 5 minute
limit for those not on the Agenda
Dave Scharlau said there is a problem with the
Issues Timeline Update –
Town Owned
Land- no changes
Fire
Department – Webb and Renz met on the 16th
for SOG’s
Heliport for landing zone- Work in Progress.
Town Hall
Use Policy – adopted this evening
Employee Awards Program – Work in Progress.
Motion (Porter/McGee)
to adjourn the Regular Board Meeting of
Respecfully
Submitted,
Elaine J. Brustad
Barnes Town
Clerk-Treasurer
Dated this
26th Day of April, 2007