MINUTES OF THE
REGULAR BOARD MEETING
Chairman
Collard called the Regular Board Meeting to order at
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order.
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the March Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
1)
Discussion and Board approval to delete or reduce erroneous omitted tax bills
and discussion and Board
action for approval of the Treasurer to reduce or delete tax bill corrections not received by the county
prior to tax bill printing.
Department Head Reports:
Highway
– Discussion on summer help
Cemetery
Fire
Department
Ambulance
Department
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee
Pamela
Toshner, DNR – EWM Update
Road
Committee
Land
Use Planning Commission
Change in May Board Meeting Date to
May 8th
2 Year Operator License Approval for
Anne Wikan
2 Year Operator License Approval for
Michael Gorton
2 Year Operator License Approval for
Roberta Shemwell
Discussion on Town Hall Use Policy
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meetings
All Department Heads and Committee
Heads must submit a signed written report to the clerk by Friday evening prior
to the Board Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town
Clerk-Treasurer
Dated this 16th Day of
March, 2007
Motion ( Porter/Meinke) to approve the minutes
of the Last Regular Board Meeting and Motion to dispense with reading of the minutes.
Motion carried.
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Treasurers
Report |
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Checking
Balance from last meeting |
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$63,326.41 |
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Transfer
from Money market account |
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$325,000.00 |
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Receipts |
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$2,581.69 |
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Check #'s
21232-21328 |
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($364,174.03) |
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February
Tax Payment & other direct payments |
($3,046.02) |
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Service
Charge February |
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($6.91) |
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Interest
Earned February |
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$49.56 |
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CHECKING
BALANCE |
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$23,730.70 |
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Money
Market Gen'l Fund Balance from Last Meeting |
$823,006.14 |
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Interest
earned February |
YTD
Interest $12.663.41 |
$6,915.71 |
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Service
Charge |
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($20.00) |
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Check #s
1051-1053 |
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($326,231.91) |
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Returned
check from tax payments |
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($626.82) |
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Sub-Total
Money Market Gen'l Funds |
$503,043.12 |
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Highway
Dept. Sinking Fund |
Trans.
Sinking fund 15,000.00 |
$16,072.92 |
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BES
Sinking Fund |
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Trans
sinking fund 15,000.00 |
$32,677.05 |
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Park
Savings |
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$10,960.06 |
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Ski Trail
Savings |
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$629.21 |
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Parade-Event-Calender Fund |
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$1,842.60 |
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Sub-Total
Money Market sub accounts |
$62,181.84 |
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Total
all Money Market Funds |
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$565,224.96 |
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TOTAL
ALL ACCOUNTS |
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$588,955.66 |
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Motion
(Porter/McGee) to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion (Meinke/McGee) to approve the voucher’s.
Motion carried.
Clerk Correspondence
April 28th
is the date set for the Spring Spruce –Up Day. Interested people may sign up
and pledge a part of a road to clean up on the website; www.barnes-wi.com, or call the clerk’s
office. John Kudlas
will check with some of the organizations to see if they will help out at the
transfer site with refreshments.
Clerk-Treasurer
Brustad mentioned she was hosting a WMCA (Wisconsin
Municipal Clerks Association) District meeting on April 20th at the
Town Hall. There will be Board of Review training offered in the morning and
she encouraged any Board member to attend.
The
insurance proposal came in about $4,000.00 higher than last year’s. She copied
both 06 and 07’s premium summary for the Board members to review.
A Purchase
Order had been received for the DNR Hazard Mitigation grant for $7,500.00.
The Website
committee met on Friday, March 16th. Some of the items discussed
were:
Spring
Clean-up/Spruce-up Day will be
Town Special
Committees – discussion on listing all committees with chair, members, mission
statements. Meeting notices and minutes
can be posted. We have been posting EWM, CLUP, Roads
& ROW Committees
Community
Organizations – application to list their organization is now available on the
website.
Business
Listings – still in discussion, will check to see if the Business Association
is still active and still has an active website
Town
ordinances – should be all up to date, Elaine to review each to make sure the
current version is on the website
Posting of
other town activities – discussion to add grants received, road projects, other
accomplishments.
Town meeting
minutes highlights – discussion on highlighting of major meeting items and
outcomes on the home page
Adding more
town documents – driveway permit, applications for employment, dog license
Posting of
calendar of events – Gene to set up, Ron will maintain
Gene to bill for extra work done on the EWM project setting up on the
website.
Collyard
wanted to mention that before the Board heard the next item on the agenda he
wanted to note the Board would not entertain any more requests to reduce or
delete omitted taxes after this evening.
Anyone who hasn’t contacted the Clerk before now will have to settle the
problem with the Assessor at the next Open Book in May or June of this year.
1)
Discussion and Board approval to delete or reduce erroneous omitted tax bills
and discussion and Board
action for approval of the Treasurer to reduce or delete tax bill corrections not received by the county
prior to tax bill printing.
Clerk-Treasurer
Brustad had 3 requests to submit before the Board. Ida Moran, John Amend, Karen Guski. The Moran’s
submitted a letter, dated
John Amend’s permit was received in October of 04, The home was not started until June of 05, therefore both
bills should be deleted. Karen Guski was being billed for her home on another parcel, so
the two bills for her should be deleted.
Motion (Meinke/McGee) to deny the request
to delete the omitted tax bills for Ida Moran, and rescind the omitted tax
bills for John Amend and Karen Guski. Roll call vote taken: Porter-yes, McGee-yes,
Webb-yes, Meinke-yes, Collyard-yes.
Motion carried.
Motion (Collyard/Webb) to not entertain any more requests for
deleting or reducing the omitted tax bills for the tax year 2006. Motion
carried.
Department Head Reports:
Highway
– Discussion on summer help
The weight
limits were posted on Monday morning to protect our roads. They will be removed
at the same time
Island Lake Rd- From
Barnes Rd to East Island Drive, a distance of 1.83 miles. This road will be engineered,
will have a right of way of 66 feet, and will be bid out.
The two and ¼ miles of roads that the
Town did last summer
will be improved by widening the narrow portions with gravel and grading to
better meet the standards dictated by the Wisconsin Dot’s Facilities
Development Manual.
The Mckenzie 4 way
plow on the tandem plow truck was sent back to Mckenzie
just before the big snow hit because the plow frame was bent to a degree that
it would not pivot anymore. They repaired the frame and charged the Town $2344.50 This is in
addition to repairing the frame the first week in January and charging us
$1667.20 The good news is that it
probably won’t snow enough to plow anymore, the bad news is that the frame is
starting to bend again in the same manner that it bent before. Options are
being looked at to remedy this problem.
Jerry said he had enough work to hire someone for the summer months. He
would like to make sure this person had a CDL.
Collyard told him to come to the next Board
meeting with a job
description and the Board will make it an action item on the agenda to approve
it.
Cemetery
– Bud Pease was not
at the meeting but left his report with the Clerk to read. There was no
activity this past month.
Fire
Department and Ambulance Department – Tom Renz read his report:
Ambulance :
We have had no ambulance runs in the last
month. All Nationally registered EMT’s are in process of renewing their status which has to
be done by the end of the month. Six EMT’s attended a Conference at Telemark in
Cable. The new Warm Dr. Down Rescue wrap has arrived and placed on the
Ambulance. At last months meeting the
Ambulance Department approved the purchase of four new Defibulators
with ACT 102 monies. The reason for this
is because three of the Medtronic defib units cannot
be programmed with the new American Heart Association Regulations. Medtronic’s
delivery of new defib’s has been suspended by the US
Food and Drug administration due to problems in the manufacturing process and
not any individual product. However, the
report includes problems with the pins on the cables that connect to the unit
along with reports of malfunctions causing the units to say “connect electrodes”
even when the device is properly connected.
Also Medtronic Defib is not reliable in colder
weather as we have heard and most units are carried in vehicles. The Zoll rep I have
talked to has assured me and guarantees their unit to be reliable in the cold
weather as well as the warmer weather as they have been tested in Ely
Fire :
We have had
no Fire Runs since the last meeting.
Eight Firemen completed Fire Officer Training. Two Firefighters are now attending Fire inspector
class in
I have
received notice from Viking Explosive Company of blasting in the Community at
the Barnes Quarry on STH 27 which will begin soon.
I would like
to take this time to remind everyone that the wildland
fire season is quickly approaching. The recent moisture received will help but
because the ground is still frozen most of the moisture will simply be run off
so I would remind everyone to use caution when outside with open flames.
On behalf of
the employees (not just the emergency personnel but all employees
) of the Town of
Collyard
asked for Tom to bring his ideas to the next Board meeting. Tom said he felt it
should be a Board project. Collyard said they would put it on the timeline to discuss
next time.
Renz also
mentioned at the next meeting the Board will need to approve a new firefighter,
and it may need to be in closed session.
Clerk-Treasurer Brustad said she would note
that for the next Board Meeting’s agenda.
Renz and
Gene Ratzel looked at the Industrial Park sites for
the new heliport. They have chosen lots
1 and 2, which are the closest to
Constable
Mike was not at the
meeting so the Clerk read his report:
“There were
3 alarms, Jim’s Bait and 2 private homes. 5 assist stranded motorists during
the snow storm, 1 car/deer hit, contacted the sheriff. 1 assist
DNR/Sheriff on lake road west of River road. A conservation officer stopped an
intoxicated snowmobile operator on the trail. Subject was somewhat
uncooperative at the scene. DNR officer requested assistance and I responded
with the sheriff. Subject was taken into
custody and transported to jail. I
received a complaint form homeowner on Wilderness Court Road who’s
dog was struck and killed by a neighbor.
The dog’s owner was concerned about excessive speed. I contacted both
parties but dog owner refused report. I am continuing weekly cabin/home checks
for residents who requested my assistance over the winter.”
Committee and Commission Reports:
Eurasian
Water Milfoil Committee – Lee Wiesner read a letter from Ingemar Eksrom for the committee
report. “Yesterday I received an email from Pamela Toshner
saying Barnes got a 2-2 tie for the second highest ranking for this year’s
Aquatic Invasive Species Grant. You as Board members,
received the original copy of the grant the week before your January 16th
meeting. In your copy of the grant was
listed the numbers of employees and their salaries. This salary schedule was
based on what other lake grants are paying their boat landing monitors. This job has no extra benefits. They will be working the least desirable
hours. This includes Friday evening,
Saturday morning, Saturday evening, Sunday morning and summer holidays. The job can be very busy at times and at
other times boring. This job position is
only for four months but at the same time we need reliable employees who are
willing to be well trained. We are presently in a time crunch. We plan to start interviewing the second week
of April, then train the employees the following
week. In the meantime, the ads need to
be placed. And, as usual, there is a time lag placing the ads because we are
dealing with weekly newspapers. Also the
employment forms need to be picked up and returned by April 6th so
that we can make some decisions. The
money is in the grant for these ads. Therefore, we need to stay with the
timeline as decided by the EWM committee. “
Pamela
Toshner, DNR – EWM Update Pamela Toshner of the DNR introduced Frank Koshere from the DNR in
A copy of
the outline is attached:
EURASIAN WATERMILFOIL
(EWM) MANAGEMENT ALTERNATIVES
|
ALTERNATIVE |
COMMUNITY COST |
COMMENTS |
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Do
nothing |
$0 |
Risk
for EWM spread within lakes and to surrounding lakes may be greater. |
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Manage
individual riparian properties |
Up
to $1000/acre, depending on management alternative selected |
This
is considered routine nuisance relief and would probably not result in lake
restoration or a level of management that would adequately prevent spread. |
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Develop
Aquatic Plant Management (APM) Plans for both lakes and implement active
management with temporary grant assistance* |
$5000-$20000
for Plan development and $0-1000/acre depending on management alternative
selected |
This
is what many lake groups are currently doing.
It takes about two years to get to the implementation phase. |
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Support
2008-2010 research efforts* |
Approximately
$10K over three years with opportunity for in-kind grant match. Community costs would include continuing
Clean Boats Clean Waters, creating recreational use ordinances on both lakes,
and supporting Sand Bar as a reference lake with little to no active
management until 2011. |
DNR
will develop APM Plans for both lakes that may be implemented in 2011, but
the Town or lake residents will be responsible for funding (with possible
grant assistance) at that time. |
* The third and fourth
alternatives require a grant sponsor –
either the Town or a Qualified
A meeting
will be held June 3rd for all property owners in Barnes to inform
them of the problems and solutions to control Eurasian Water Milfoil. A representative of the Army Corps of
Engineers will be there also to talk about their involvement in the program.
Motion (Porter/Meinke) to open the floor for discussion. Motion carried. Some questions and discussion from the
audience was taken. Motion (Meinke/Porter) to close the floor
to discussion.
Motion carried. Collyard said this
was an informative session, and hoped many people would attend the meeting in
June.
Road
Committee Jack Meinke spoke on the updates from the Road Committee. They
have been working on a Mission Statement and policy to present to the Board for
approval. He said it still needs some
fine tuning, but read what they had come up with so far.
Minimum
standards will be those as authorized in State Statute Chapter 82 and
Automobile Daily Traffic (ADT) guidelines with the use of qualified engineering
assistance if needed for any new and/or re-construction of town roads.
POLICY
Validations
of roads – town roads are validated as public roads by use and maintenance of
ten years by the Town.
Safety and
maintenance of roads – roads will be maintained within the guidelines of
Chapter 82 to provide maximum safety to users of the town roads and to allow
for proper maintenance of all town roads.
Highway
Encroachments - trees, landscape items, fences, and other hazardous objects
shall be removed from road right-of-way as required in State Statute Chapter
86.04.
Public
Utilities – State Statute 86.16
Public
Notification – current policy should be followed and/or additional procedures
as deemed necessary by the Town Board.
Land
Use Planning Commission Gene Ratzel spoke for the Planning Commission.
There were no pending applications this past month so they didn’t meet.
Change in May Board Meeting Date to
May 8th Collyard said he would be out of town for the
regular Board meeting date of May 15th, so wanted to change it to
the 8th. Board members
concurred the change would be ok with their schedules. Meeting date will be
changed to May 8th.
2 Year Operator License Approval for
Anne Wikan. Brustad said Anne had paid her dues for a
two year license, she held a previous license but that lapsed last June.
Background check was ok, and Anne had attended previously the beverage server’s
course. Motion (Webb/Porter) to
approve the two year Operator’s license for Anne Wikan.
Motion carried.
2 Year Operator License Approval for
Michael Gorton. Brustad said Gorton had previously held a license in
another town, had presented his beverage server’s certificate, paid the fee for
a two year license. Brustad said the background check
was done and there was no criminal history. Motion (Porter/Webb) to
approve the two year Operator License application for Michael Gorton. Motion
carried.
2 Year Operator License Approval for
Roberta Shemwell. Brustad said Bobbie had
paid her fee, background check was performed and there was no criminal history,
and she had completed the Beverage server course and presented her certificate.
Motion
(Porter/McGee) to approve the two year Operator License for Roberta Shemwell. Motion carried.
Discussion on Town Hall Use Policy –The board discussed additional
items to delete or add to the policy form.
The Clerk will retype it with the changes and will present to the Board
for approval at the next Board Meeting.
Public Comment Session – 5 minute
limit for those not on the Agenda
Lee Wiesner said he had received an email about the brushing
and widening of the town roads. After
the Road’s Committee report by Jack he had taken notes and could get back to
this person as to why it has to be done and which statute to reference.
Pamela Toshner had previously questioned why the trees were
trimmed on
Issues Timeline Update –
Under Town
Owned Land- Cobb is working now on the town lands
Fire
Department – Chris has gone through the SOG’s and
marked them up for Tom Renz to redo. She will get with Tom on the fire billing
policy.
Heliport for the Landing Zone. Tom Renz and Gene Ratzel looked at the area at the Industrial Park. They have
picked lots 1 and 2 next to the highway.
They may also get some help from the County on the road going into the
lots as they had promised that before.
Mike Furtak is to get back to Elaine on if
permits are needed. Tom Renz will be contacting Tom
O’Brien with updates. Collyard asked that the clerk send a copy of the minutes
also to Tom O’Brien.
Town Hall Use Policy – still continuing to work on it.
New Addition
– Employee of the year award.
Motion (Webb/McGee)
to adjourn the Regular Board Meeting of
Respecfully
Submitted,
Elaine J. Brustad
Barnes Town
Clerk-Treasurer
Dated this 27rd Day of March, 2007