MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
Chairman
Collyard called the meeting to order at
Roll Call to establish a
quorum/Verification of Public Notice/Approve the January Agenda: Webb-present, Meinke-present,
McGee-present, Porter-present, Collyard-present. Quorum was established.
Motion( Webb/Porter)
to approve the January agenda. Motion carried. The agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the Regular Board Meeting to
order.
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Approve the January Agenda
Approve minutes of the Last Regular
Board Meeting/Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
1)
Discussion and possible board approval to delete or reduce erroneous omitted
tax bills and discussion and possible board action for approval for the
Treasurer to reduce or delete tax bill corrections not received by the county
prior to tax bill printing.
2) Appointment of Delores Merrill as a Poll Worker for 2007
Department Head Reports:
Highway
Cemetery
Fire
Department
Approval of Fireworks contract
Discussion
on Policy for Fire billings (Tabled from last meeting)
Ambulance
Department
Constable
Committee and Commission Reports:
Eurasian
Water Milfoil Committee – Resolution for Grant Approval
Land
Use Planning Commission Reports
Board Meeting Dates for 2007
Amendment to Driveway Ordinance
Discussion on Town Hall Use Policy
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meetings
All Department Heads and Committee
Heads must submit a signed written report to the clerk by Friday evening prior
to the Board Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk.
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 11th Day of
January, 2007
Approve minutes of the Last Regular
Board Meeting/Motion to dispense with reading of the minutes. Motion (Webb/Porter) to approve the
minutes of the last meeting and to dispense with the reading of the minutes.
Motion carried.
Treasurer’s Report
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Treasurers
Report |
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Checking
Balance from last meeting |
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$22,587.60 |
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Receipts |
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$75,298.48 |
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Check #'s
21056-21142 |
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($46,990.93) |
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December
Tax Payment & other direct payments |
($3,071.06) |
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Service
Charge December |
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($6.40) |
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Interest
Earned December |
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$15.45 |
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CHECKING
BALANCE |
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$47,833.14 |
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Money
Market Gen'l Fund Balance from Last Meeting |
$471,676.65 |
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Interest
earned December |
YTD
Interest $32937.21 |
$2,397.54 |
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Check #
1028-1042 |
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($321,000.53) |
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Deposits-Taxes |
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$941,822.13 |
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Sub-Total
Money Market Gen'l Funds |
$1,094,895.79 |
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Highway
Dept. Sinking Fund |
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$1,072.92 |
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BES
Sinking Fund |
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$17,677.05 |
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Park
Savings |
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$10,960.06 |
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Ski Trail
Savings |
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$629.21 |
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Parade-Event-Calendar
Fund |
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$1,842.60 |
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Total
all Money Market Funds |
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$1,127,077.63 |
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TOTAL
ALL ACCOUNTS |
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$1,174,910.77 |
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Motion
(Meinke/McGee) to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion
(McGee/Meinke) to approve the vouchers. Motion carried.
Clerk Correspondence
The clerk
received one Notice to Cut from Plum Creek Timberlands on S7, T43N, R9W.
She then
read a letter from Larry Bergman requesting paving of
1)
Discussion and possible board approval to delete or reduce erroneous omitted
tax bills and discussion and possible board action for approval for the
Treasurer to reduce or delete tax bill corrections not received by the county
prior to tax bill printing.
Brustad said
there were a number of erroneous omitted tax bills and after talking with the
state Department of Revenue and the
2) Appointment of Delores Merrill as a Poll Worker for 2007
Brustad had
forgotten to include Lori Merrill’s application for a poll worker with the
others presented in December. Motion (Porter/McGee) to appoint Delores
Merrill as a poll worker for 2007. Motion carried.
Department Head Reports:
Highway
Mike has been
off work since the last board meeting with health problems. He has not yet returned to work. Red Mundle
has been running his plowing and sanding route when needed.
The plow frame on the tandem 05
International was replaced last week by McKenzie Equipment of Rice Lake. The
frame has been bending progressively each time the plow has been used the past
two winters with no apparent abuse. Any bending of a plow frame is not covered
by warranty and a repair bill of $1667.20
was charged to the Town.
We started sanding for first ice on blacktop
roads December 6. Since that time, a period of a little over a month, we have
used two thirds of our sand/salt stockpile on hand in the Quonset hut. Due to
the constant freezing and thawing of what little snow we have had, ice on our
roads has been a real problem. Due to its’ ineffectiveness to melt snow and
ice, and the harm it does to the gravel, the Wisconsin DOT does not recommend
sand/salt placement on gravel roads as a standard practice. My sanding policy
on gravel roads warrants assessment on the sanding request compared to other
areas of the same nature, around town. If there is a request to sand one icy
hill on a gravel road, it is only fair to the public to sand the other 20 to 30
icy hills of the same nature in Town.
I would like to address the problem of all
the overhanging branches on South Shore Rd. Heavy wet snow drops many of these
branches to windshield height of the plow truck when plowing snow and sanding.
I would like to propose a ‘ major haircut’ of the branches and overhanging
trees along this road to improve visibility and safety.
Jerry felt
it would be difficult for him to do it personally as he is most often tied up
with snowplowing this time of year. He had received a proposal from Harv’s tree
service to do the whole road for $15,000.00, but felt if he had to bid out the
job it would take a few months to get everything in line to do the work. Could he have Harv’s do about $5,000.00 worth
now when there is time. Van Ellen to the lock and dam is the worst part. He has
the money in the budget. Motion (Porter/Meinke) to have Jerry use
Harv’s to cut branches along
Cemetery
– Bud Pease reported
no activity since the last Board Meeting.
Fire
Department
The last
month the Ambulance department has had five runs: 1 to
new radios through the Radio inoperability grant. The new radios are
digital compatible with the new 2011 regulations and meet all incident
command radio inoperability procedures. There are a total of 7 radios received.
The Fire Department had had two runs since last meeting , 1 mutual aid to
accident for extrication. As a result of the accident five fire fighters
responded. All five were sent to a stress incident debriefing held in
Drummond. The wildland grant has a few purchases yet and then will be
complete for audit.
Approval of Fireworks contract
Tom had
received the contract for fireworks from Premier Pyrotechnics. The three year
contract is what the Board had discussed last year at a budget meeting. If the
full price is paid before April 1st they will add 10% free product,
and an additional 5% product will be added if the Board signs a contract for
the three year term. Tom thought the
charge was $6,000.00 or $7,000.00 each year. Brustad would call Bob Walters and
find out. Motion (Webb/McGee) to approve the payment to Premier Pyrotechnics
for 2007 and enter into a 3 year contract with them. Roll call vote taken: Webb-yes, Porter-yes,
Meinke-yes, McGee-yes, Collyard-yes. Motion carried.
Discussion
on Policy for Fire billings (Tabled from last meeting)
Tom had
forgotten the meeting. Webb said the Clerk had received information through the
Clerk network regarding the billing policies.
Webb would give that to Tom to
study and they will get together in January for a meeting.
Ambulance
Department – see Fire Department
Constable
The Clerk
read the Constable’s report; There were 2 home alarms, 1 car/deer hit,
contacted the Sheriff, 1 trespass complaint ( Ice fisherman coming on private
land, found nothing on arrival.) O’Keefe
stated he has been doing periodic home/cabin checks for residents who are away
for the winter and will continue to do so until spring. He had been asked to serve a court summons to
a resident of Barnes. The county had made several attempts with no success. He
understands this is out of his normal duties but does have legal authority to
do so.
Committee and Commission Reports:
Eurasian
Water Milfoil Committee – Resolution for Grant Approval
Ingemar
Ekstrom spoke on the committee’s meeting the prior evening. A letter was recently sent out regarding
options for containment of the Eurasian Water Milfoil. Gene Miller has put that
on the website. The DNR and Army Corps
of Engineers will address the Board at the next meeting in February and submit
a proposed out line on what to do on the lakes.
They will also have a meeting for the homeowners on the 27th
of May at
RESOLUTION # R07-1
TOWN OF
Aquatic Invasive
Species Control Grant
Eau Claire
Chain of Lakes,
Education,
Prevention & Planning
2007-2008
Project
RESOLUTION OF the Town of
WHEREAS, the Eau Claire
Chain of Lakes and other lakes of the Barnes area are an important and high
quality resource used extensively by the public for recreation and enjoyment of
the area's natural beauty; and
WHEREAS, the Town of
Barnes recognizes the need to continue efforts in educating recreationists on
aquatic invasive issues, preventing additional infestations in our lakes,
controlling present infestations, monitoring lakeshores for suspicious species,
and continuing our long-range planning to address AIS issues, and;
WHEREAS,
the Town of Barnes
has expended much time, energy and funding for aquatic invasive species by
sponsoring an AIS Lake Management Planning Grant in 2005, establishing a
standing EWM Committee, and setting aside town funds to address the EWM
infestations and property owners' concerns of EWM and other aquatic invasive
species, and;
WHEREAS, the Town of
IT
IS, THEREFORE, RESOLVED THAT:
The Town
of
HEREBY AUTHORIZES the Town Chairman to act on behalf
of the Town of Barnes to: submit an
application to the State of Wisconsin for financial aid for aquatic invasive
species grant purposes; sign documents; and take necessary action to undertake,
direct, and complete an approved grant.
BE IT FURTHER RESOLVED that the Town of
We understand the importance of a
continuing education, prevention and planning program for the Eau Claire Chain
of Lakes and other lakes of the Barnes area and intend to continue on that
course.
Adopted this 16th day of
January, 2007
____________________________ ___________________________
Richard D,
Collyard, Chairman Jack
Meinke, Supervisor
_____________________________ __________________________
Christine Webb, Supervisor Donna Porter, Supervisor
____________________________
Mitch McGee,
Supervisor
Attest:____________________________
Elaine J. Brustad,
Barnes Town Clerk-Treasurer
Dated this 16th day
of January, 2007
Motion
(Meinke/McGee) to accept Resolution # R07-1. Roll call vote taken: Meinke-yes, McGee-yes,
Collyard-yes, Porter-yes, Webb-yes. Motion carried.
Land
Use Planning Commission Reports
Chairman
Ratzel said the Commission didn’t meet this month, there were no pending
applications to consider.
Board Meeting Dates for 2007
Collyard
said he wanted to change the May meeting date of the 15th, to either
the week before or week after. He also
wanted to know if anyone else had conflicting dates this year for Board
meetings. Webb said to bring it up again
in March, so it can be changed in plenty of time.
Amendment to Driveway Ordinance
Meinke
explained there was a change needed to the Driveway ordinance for temporary
driveways. The resolution for amendment is as follows:
TOWN OF
ORDINANCE NUMBER:
CHAPTER 17 SECTION 3(f)
Driveway Ordinance
Resolution
The town board of the Town of
Chapter three (17), section
3(f) of the Town of Barnes ordinances shall be amended to read: F. If a
driveway already exists that presently serves open land and an application is
filed for a building permit on the land which is accessed by an existing
driveway, the Board will either examine the existing driveway to determine if
it is adequate to meet the specifications of this ordinance. The Board shall
either document the existence of an approved driveway or shall require changes
to bring the driveway up to standard. An approved Town Driveway Permit must be in place before a
building permit can be issued.
a.) If a temporary driveway/access road
is required to access a permitted construction site other than the approved
driveway to the site a driveway permit is required. Specifications of a
temporary driveway will be determined by the Town Board or designee. A
temporary approved driveway/access road must be removed and access area
restored to original non-driveway condition at time of completed construction
or expiration of building permit.
The town clerk shall
properly post or publish this resolution as required under s. 60.80,
Town of
_________________________________ ________________________________
Dick
Collyard -Town Chairman Christine
M. Webb-Town Supervisor
_________________________________ ____________________________
Donna Porter
-Town Supervisor Jack
Meinke-Town Supervisor
_________________________________
Mitch McGee
-Town Supervisor
Adopted:
Published:
__________________ Posted:
___________________
Attest:________________________________________ Dated:_________________
Elaine
J. Brustad-Town Clerk-Treasurer
Discussion on Town Hall Use Policy
Collyard had
asked the clerk to get some Town Hall Use Policies for comparison from the
Clerk’s network. She also copied the Board members on the current Town Hal Use
Agreement sheet. Collyard asked the
Board members to make some notes and come up with policy on the use of the Town
Hall. It will be put on the agenda for the February meeting.
Public Comment Session – 5 minute
limit for those not on the Agenda
Jon Harkness
said a few meetings ago Lee Wiesner had presented a letter to the Board on
better communications expected from the Board from meeting notices and agenda
postings and publishings. To date, he said nothing had changed and he wanted to
know why. Collyard said a letter had
been presented to Lee Wiesner from the Board.
They were going to add “items of interest” to the Notices but he didn’t
think there had been anything “of interest” to add to the Board meeting Notice
in the Shopper the last few months. Harkness wanted to know why nothing was put
into the County Journal. Clerk Brustad said that was her fault, she didn’t
understand the Board wanted her to start putting Notices in the
Issues Timeline Update
On Town Owned land- Meinke will call Dan Cobb, nothing
was cut last year because of the glutted market
Fire Department – Chris and Tom will set a date to
meet this month
Town Roads & Right-of Way
Committee –Will meet
before the end of the month. Committee members are Jack, Jerry, Mitch, Dick
Webb and Gregg Martin
Motion (Webb/McGee)
to adjourn the meeting of
Respectfully
Submitted,
Elaine J.
Brustad,
Barnes Town
Clerk-Treasurer
Dated this
23rd Day of January, 2007