MINUTES OF THE
REGULAR BOARD MEETING
Chairman
Collyard called the regular town board meeting to order at
Motion (Porter /
Meinke) to go into closed session pursuant to State Statute 19.85(b) for
considering dismissal, demotion, licensing or discipline of any public employee
over which the governmental body has jurisdiction or exercises responsibility
and to confer with legal counsel for the governmental body who is rendering
oral and/or written advice concerning strategy to be adopted by the body with
respect to litigation in which it is likely to become involved. The board will
then reconvene in open session for the regular session immediately after the
closed session...
Roll call vote taken
Porter - yes, McGee - yes, Meinke – yes, Webb – yes, Collyard - yes. Motion carried.
Collyard
called the closed session to order at
Motion (Porter / McGee)
to adjourn the closed session and return to the regular session. Motion
carried.
Collyard called
the reconvened Regular Board Meeting to Order at
The agenda
is listed as follows:
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the
The Board will go into Closed Session
pursuant to State Statute 19.85(b) for considering dismissal, demotion,
licensing or discipline of any public employee and to confer with legal counsel
for the governmental body who is rendering oral and/or written advice concerning
strategy to be adopted by the body with respect to litigation in which it is
likely to become involved. The Board
will then reconvene in open session for the Regular Session immediately after
the closed session.
Call the reconvened Regular Board
Meeting to Order at
Pledge Allegiance to the flag
Roll call/Quorum call, verification
of Public Notice and Approve the August agenda
Approve the minutes of the last
Regular Board Meeting-motion to dispense with the reading of the minutes
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head Reports
Highway
Transfer Site Updates – parking lot between buildings
Cemetery
Fire
and Ambulance – Security system request for fire-ambulance hall and town garage
Constable
Committee Reports
Recreation
committee recommendation for payment to PPOAA
Eurasian
Water Milfoil
Cedar
Corp Invoice for payment –
Land
Use Plan Commission
Driveway Ordinance Approval
Zoning 1) Re-zone request Donald Hamil property
2)
Special Use Permit application to build a cabin in an F-1 zoning district, O
& O, LLC, 43 Rd.
Discussion of Alcohol Control
Ordinance
Town Board Meeting Date Changes for
September and October – budget meetings dates
Pre-buy of propane
No-parking signs on
Approval of Deputy Clerk Lu Peet
Operator License Approval – 2 year
license for Brenda Drall
Public Comment Session – 5 minute
limit for those not on the Agenda
Issues Timeline Update
All Department Heads are required to
be at the Regular Board Meeting
All Department Heads and Committee
Heads must submit a signed written report to the Clerk by Friday evening of the
week before the meeting
The Town Board reserves
the right to solicit information from Department Heads & Committee Heads
only without opening the floor to discussion Any persons requiring special
needs for handicap services please contact the Clerk.
Elaine J. Brustad, Barnes Town
Clerk-Treasurer
Dated this 14th Day of
August, 2006
Motion (Webb / Meinke)
to approve the August Agenda. Motion carried.
Motion (Porter / McGee)
to approve the minutes of the last regular board meeting and dispense with the
reading of the minutes of that meeting. Call for discussion. Motion
carried.
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Treasurer’s Report |
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Checking
Balance from last meeting |
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$85,668.42 |
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Receipts |
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$207,468.25 |
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Check #'s
20610-20694 |
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($251,365.10) |
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July Tax
Payment & other direct payments |
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($8,917.67) |
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Service
Charge July |
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($5.10) |
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Interest
Earned July |
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$61.22 |
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CHECKING
BALANCE |
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$32,910.02 |
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Money
Market Gen'l Fund Balance from Last Meeting |
$472,682.87 |
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Highway
Dept. Sinking Fund |
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$1,072.92 |
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BES
Sinking Fund |
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$31,221.05 |
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Park
Savings |
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$10,506.77 |
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Ski Trail
Savings |
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$629.21 |
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Parade-Event-Calender
Fund |
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$1,842.60 |
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$453.29 |
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Interest
Earned |
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$2,043.12 |
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YTD
Interest Earnings |
$19547.48 |
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Total
all Money Market Funds |
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$520,451.83 |
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TOTAL
ALL ACCOUNTS |
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$535,090.20 |
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Motion (Meinke / Webb)
to approve the Treasurer’s report as read. Call for discussion. There
was discussion by Webb that the report was not accurate. The Treasurer said
that it was probably the deposit she had made that day for $18,271.65 and was
inadvertently omitted from the report. The balance sheet is correct, but the
Checking Balance is off the $18,271.65 and the receipts are off that same
figure. The Treasurer will make the needed corrections to the report. Motion
to accept the report with the corrections carried.
Voucher’s Approval
Motion (Meinke / McGee)
to approve the vouchers as presented. Call for discussion. Porter asked if
we had gotten the proof of insurance papers from the people who we contract to
do our lawn mowing. No, it has not been obtained as of this date. The clerk has
contacted them numerous times and has not gotten a reply back. Collyard will
follow up on this. Motion carried.
Clerk Correspondence- We have received our DNR grant for
the Eurasian Water Milfoil for $16,530.00. I received an email from Joe Altshafefl
and have given the board members a copy of it. In the email he states that his
family owns 80 acres at the end of Honeymoon Trail. One of their members,
George Brugger, tells him that there are plans in the making by the Town of
Department Head Reports
Highway
-Town Board meeting
report for
Transfer
site building has been erected-(it is mostly completed except for some odds and
ends.)
I have been constantly stumping and reshaping parts of
After the
backhoe leaves I have scheduled a week to get the transfer site building
operational.-(We’ll be putting in an office for Tom and doing the plumbing and
electrical.)
The new road
signs (from grant money) are scheduled to be in next week, and will start
putting them up as time allows.
I will also
be bidding out the reconstruction and graveling of
Jerry Witt
Collyard said
that we have rented a backhoe to do help do the roads. Has everyone seen the
roads that have been done? Webb said that she has not driven down any of them.
Witt said that right now the roads are drivable, but that we need some rain to
settle them down. Webb asked if we are planning on graveling them this year. Witt
said as we get time this will be done, as well as regular maintenance-they are like
a sand road. The more traffic on them the more compacted they will become.
Meinke said there won’t be the damage from the spring breakup either. This is
called stage construction. She is glad to see that we are putting in culverts.
Highway Transfer Site Updates-parking lot
between buildings-The Transfer Site building is done. We have $1,300.00
left from the amount we had to do the building and this will cover the
electrical part. Will we need another $3,000.00 to finish it up- the building
inside and the chute, etc.? Witt said that he wasn’t sure exactly what the
office would entail, but it would be about a 12’x12’ building. We should approve
a certain amount now, up to $3,000.00 to finish it. We will also be putting in
a cement pillar in front of the door to prevent anyone from hitting the
building. Motion (Webb / Porter) to approve up to $3,000.00 to finish the
Transfer Site building. Call for discussion. Webb said that she
thought there was enough money in the budget to do this. Roll call vote was taken:
Webb, yes; Meinke, yes; Porter, yes, McGee, yes and Collyard, yes. Motion
carried. Collyard said that all of the trees are gone between the
buildings. These were all dead jack pine. The seniors say we should put this
into a parking lot. Perhaps we should put this out there to see what suggestions
the townspeople have for this area. We should give it a month. We will have the
clerk put this in the Northwoods Shopper to see what suggestions our residents have
on what they would like to see happen there. Webb and Porter said that parking
may be what we need most. This is an area about 40’ feet. Webb said that the
roads were coming along well and that the decisions being made were good. As
for the roads, Collyard said that on the dirt roads, Witt is bringing the dirt down
from the sides and mounding them up so that the water will runoff. When this is
packed in, then the gravel can be put down.
Cemetery-Bud Pease reported that there was no
activity in the past month. He sold a lot to an individual. In regards to the
leaky pump, Meinke said that the pump was working there, but you have to pump
hard.
Fire and Ambulance-Security system request for fire-ambulance hall
and town garage. Chief Renz gave the following Fire and Ambulance Department
reports:
Ambulance: We had 3 runs, one no transport. The
ambulance was damaged during one of those runs at the Hospital. There was very
minor damage to the rear passenger side. Red (Mundle) is fixing it, nothing
structural.
Fire: No runs, nothing to report. (There
has been no rain, so the fire danger is still out there.) Office is coming
along great. The phone company will be
installing the lines. The Inter-operability Radio Grant has been approved. We
are receivingT-25 digital compatible radios. Everyone has to be digital
compatible by 2011. There will be a statewide reprogramming of the old radios
(75%) because of the Homeland Security thing. Collyard said that Emergency
Management said that we have to have the communications capabilities in the
office. We can get one from the department when those are reprogrammed, not buy
a new one. Renz said that the board members had each been given a security
proposal that can be fit to cover all three buildings. Because of the recent
events in the last several years, I believe it is a great idea. We have had
numerous thefts of money and in one case, medication from the ambulance and
found the door open on numerous occasions. We have also had theft of tools from
the Highway Department that was in the thousands of dollars and also had the
cleaning lady chased around the Town Hall by a subject in a black ski mask. The
proposal includes a unit for a CD and 4 cameras, at this point. The cameras are
motion operated and are recorded on the CD disk and the system is expandable to
have 16 cameras. We have also talked about running the DSL conduit underground
and this could be done with the Town Hall also. Renz believes the cost is
minimal for this protection. There was discussion on the system. It doesn’t
have to be done this year, as it wasn’t included in this year’s budget. We need
to look into it and this proposal will work well for getting a budget figure. Webb
said that we can look at different systems and put some money into the budget
for this next year.
Motion (McGee / Meinke)
to terminate the employee talked about in closed session, from the Ambulance
Department. Call
for discussion. Renz wanted a roll call
vote taken on this matter. Roll call vote was taken:
Porter-abstained; Webb, yes; Meinke, yes; McGee, yes and Collyard, yes. Motion
carried. The letter will be delivered by registered letter Collyard
said.
Constable Report-Mike O’Keefe was not in attendance. The clerk read
the following report:
4 Alarms
from the Sheriff’s Department
2 Fireworks complaints-Middle
6 Personal
watercraft complaints-(Spent 34 hours on the water-mostly on the Upper and
Middle Eau Claire)
2 Car-deer crashes –on Highway 27-Referred to the Sheriff’s Department
3 Assist
motorists-Stranded boaters on the
2 Burning
ban violations-Referred to the DNR
4 ATV
complaints
Total of 23
calls
Recreation committee- Recommendation for payment to PPOA. (Potawatomi
Property Owners Association). They would like the town to pay them for the use
of the
Eurasian Water Milfoil- Everyone got the letter regarding the grant
money that we got. Collyard wants to reinstitute that committee. We will need
to do something next year at Tomahawk and to have people at the landings. We
can’t budget for cleaning the lake, but we will need to put money in the budget
for the volunteers to monitor the landings. Brustad said that she had talked to
Ingmar Ekstrom and he thought the Army Corp of Engineers was going to get
involved in the spraying of Eurasian Water milfoil in
Comprehensive
Land Use Committee-
Cedar Corp-Invoice for payment .The clerk had given all board members a copy of
the letter from Patrick of Cedar Corp. Brustad said that she had questioned the
invoice received in January on the preparation of the Lake Management Plan. At
that time
Land Use Plan Commission- Collyard asked if Gene Ratzel had
anything to add. The report will be gone over in “Zoning”. Ratzel said that
Diane Rupnow would email the minutes to Elaine to get them on the web site.
Driveway Ordinance Approval-Everyone has gotten a copy of the new
Driveway Ordinance and the fine section for this is on the second part, the
last page 17-3, constructing a driveway without a permit. Motion (Webb / Porter) to
approve the Driveway Ordinance with the changes. Call for
discussion. Everyone has looked at it with the changes that the attorney has
made, with the corrections. Collyard said that he had a suggestion (not his
own) to have an ordinance that would be advisory on what you need to do and not
have it be punitive. Meinke said that the ordinance only applies to the road
right of way. The other part applies to suggestions that aren’t punitive. In
order to do anything, would we have to improve our town roads? Collyard would
rather work with the people. There was discussion on the driveway issues.
Collyard’s concern was on the procedure of the fines and not be so quick to
fine people. The fine would be for those who won’t comply or have a blatant
offense. Meinke felt that there was room for this as the ordinance reads now. Motion
carried. This is an amendment to Chapter 5 and needs to be put into
the ordinance book. Motion (Webb / McGee) to accept the changes to the Chapter 5 Ordinance
to include the penalty phase for the violation of the Driveway Ordinance.
Call for discussion. Motion carried. Meinke wanted
to thank Gene Ratzel for all of the help.
Warner Road Resolution to discontinue
a portion of Warner Road only-The clerk said that the portion of Warner Road that would be
discontinued was on Gynnild’s property from the driveway going to O’Dell’s
property to the end of the road. This has to be posted again for 30 days and
brought back to our next meeting to be voted on. The public hearing for this will
be at the next meeting. Resolution (Webb / Meinke) to initiate
the discontinuing of the
Zoning 1). Re-zone request Don Hamil
property 49370 River Road from R-3 to R-1-Appproximately three quarters is zoned R-3 the rest is
zoned R-1. Chris Webb was abstaining and removed herself from the Board’s
table. Motion (Porter / McGee) to
open the floor to discussion. Motion carried. Furtak discussed the
parcel. Basically the majority of the property is high ground and is zoned R-1.
The rezone request would be just for Mr. Hamil’s property. From the zoning
point this would make everything the same. There was discussion on why Hamil
was attempting to change this from R-3 to R-1 when all of the land around it is
R-3. There was discussion on back lot access. River access is considered the
same as other waterways and is treated as R-1. Diane Malstrom spoke on the
rezoning and how it will affect them. Mr. Hamil spoke on his concerns on the
issue. He said he is being forced to sell his land because of his age and that
the rezoning would make it easier to sell. There was more discussion on the
issue. Furtak said that whoever owns the property must ask for the rezone. Chris
Webb, as a citizen, said that the Town Board has to look at this very
carefully. Motion (Porter / McGee) to close the floor to discussion. Motion
carried. Motion (McGee / Meinke) to table the
request for the re-zone appeal for Don Hamil in order to get additional
information and survey actual parcel acreage. Call for discussion. Meinke said that he respects
all of the land owner’s rights, but it still has to be in line with our
Comprehensive Land Use proposed plan even though it isn’t in effect yet. Collyard
said he felt the same way, that he doesn’t want to take away the land owners
rights, but that development on the lakes has to be looked at carefully also. Porter said she also feels the same as to the
stewardship of the lakes. Webb said that as a point of order, there was a
motion on the table that was made and seconded and call for discussion already
made. There should be no further discussion. Roll call vote was taken:
McGee, yes; Meinke, yes; Webb, abstained, Porter, yes and Collyard, yes. Motion
carried.
Zoning 2). Special Use Permit
application to build a cabin in an F-1 zoning district-O & O, LLC, 43rd
Road- Motion
(McGee / Meinke) to open the floor to discussion. Motion carried. Mr.
Westfal spoke on the request. Furtak did not see any concerns other than the
access road and this road is already in place so that will not be a problem. This
change goes along with the proposed Land Use Plan. Motion (Webb / McGee) to close the floor
to discussion. Motion carried. Motion (Webb / McGee) to approve the
permit for a hunting cabin and privy. Motion carried.
Discussion of Alcohol Control
Ordinance-The clerk
said that the attorney suggested that we have an ordinance for alcohol control
as we have several fees for alcohol control. We have nothing on this now. Collyard suggested getting some of
the bar and restaurant owners involved in this. We can ask the attorney if
there is something simple. We will call the local bar and restaurant owners to
see what their response would be and if they would be interested in being on a
committee. The clerk will add this issue to the Timeline with a time frame of
January 2007.
Town Board Meeting Dates- Date changes for September and
October and Budget meeting dates. The September Regular Town Board meeting will
be held on
Pre-buy of Propane-Collyard said that we have gotten
some responses from the gas companies for propane. We may have to call our
current provider for a quote. We will make the decisions when we do the budget.
No-Parking Signs on
Approval of Deputy Clerk Lu Peet- Motion (Webb / McGee) to
approve Lu Peet as Deputy Clerk. Call for discussion. Porter
thought that this had already been done. Peet has been sworn in, but no formal
motion was ever made to this effect. Motion carried.
Operator License Approval-Two-year license for Brenda Drall. Brustad
said that Drall had a current operator’s license from
Public Comment Session-5 minutes for those not on the agenda-Tom
Renz wanted to mention that the Bayfield County Fair in Iron River is this
weekend and his daughter just got back from the State Fair. She was
representing
Issues Timeline Update-We can add that the building was
erected at the Transfer Site. The rest is a work in progress. We will be adding
the Invasive Species Committee has to be added. The Alcohol Control Ordinance
has to be added. The Driveway Ordinance will come off next month, as it was
just passed tonight.
Motion (Webb /
McGee) to adjourn the meeting. Motion carried. The meeting was adjourned at
Respectfully
submitted,
Elaine J.
Brustad
Town of
Dated this
18th day of August 2006