MINUTES OF THE REGULAR BOARD MEETING OF
Chairman
Collyard called the Regular Board Meeting to order at
AGENDA
Call the Regular
Board Meeting to order.
Pledge Allegiance to
the Flag
Roll Call to
establish a quorum/Verification of Public Notice/Approve the April Agenda
Approve minutes of the
Last Regular Board Meeting/Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Department Head
Reports:
Highway
DNR Grant to
improve roads
2006 Road Plan
Bids for town
lawn mowing
Cemetery
Fire Department
Ambulance Department
Contract for
Ambulance Services –
Constable
Transfer Site
Discussion on bidding for floor
Committee Reports:
Update on EWM Grant
Board Review of Committees
Zoning –1) Special
Use Permit Application to operate a Hobby Farm in an F-1 Zoning District – Richard Kinderman,
2) Special Use Permit for a home-based business
in an R-2, R-3 Zoning District (Class 2 lake) by Mitchell McGee,
3) Board of Adjustment Application reduced rear
yard setback for Greg Seitz Property,
4) RV Extension
5) RV Extension
6) Special Use Permit Application – Construct
home in a F-1 Zoning District, Larry Hanson Property, 49860 Mulligan
Creek Road
Request by Greg
Gynnild to abandon a portion of
Town Property harvest
of trees - discussion with Dan Cobb
Property Tax Bill
Correction - Bony
Waterskiing and Jet
skiing hours discussion
Town Hall Air conditioning Bids
Operator License
Renewal Approval -2 year –Doug Brierly
2 year – Joan Brierly
2 year – Russ Carter
Operator License
Approval – 2 year –Lynette Holmstrom (tabled from
last meeting)
Application for Class
B Liquor and Class B Beer License – Doorn’s
Application for Class
B Beer license for Maki’s Restaurant – Phyllis Maki, Owner
Business Insurance
Policy Approval for Wausau Insurance Companies
Resolution to amend
Chapter 5 Section 5-7 Schedule of Deposits
Public Comment
Session – 5 minute limit for those not on the Agenda
Issues Timeline
Update
All Department Heads
are required to be at the Regular Board Meetings
All Department Heads
and Committee Heads must submit a signed written report to the clerk by Friday
evening prior to the Board Meeting.
Closed Session: The
Town Board of the Town of Barnes will then go into closed session pursuant to
Statutes 19.85(b) and (c) for the purpose of discipline, considering
employment, promotion, compensation or performance data of any employee over
which the governmental body has jurisdiction or exercises responsibility. The Board will then reconvene to the regular
session.
The Town Board reserves the right to
solicit information from
Department heads and Committee heads
only, without opening the floor to discussion.
Any persons requiring special needs for
handicap services please contact the Clerk.
Elaine J. Brustad Barnes Town Clerk-Treasurer
Collyard said there would be no Closed Session this evening, it had been cancelled.
Treasurer’s Report:
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Treasurers
Report |
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Checking
Balance from last meeting |
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$16,405.71 |
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Receipts |
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$88,198.24 |
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Check #'s
20198-20354 |
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($51,060.80) |
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March Tax
Payment & other direct payments |
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($9,854.33) |
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Service
Charge March |
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($6.20) |
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Interest
Earned March |
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$14.22 |
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Voided
Check # 20197 Dated Feb 20 |
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$360.00 |
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Transfer
from Money Market Acct |
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$20,000.00 |
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CHECKING
BALANCE |
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$64,056.84 |
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Tax
Checking |
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0.16 |
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Highway
Dept. Sinking Fund |
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$1,068.94 |
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BES
Sinking Fund |
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$16,160.89 |
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Park
Savings |
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$10,467.76 |
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Ski Trail
Savings |
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$627.02 |
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Parade-Event-Calendar
Fund |
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$1,835.77 |
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$451.60 |
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Money
Market Savings |
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$598,242.01 |
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Interest
Earned |
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$2,262.56 |
ytd interest earnings: 10,866.39 |
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Ck # 1020
Trans to Genl Fund |
-$20,000.00 |
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TOTAL
ALL ACCOUNTS |
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$692,910.99 |
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Motion
(Porter/Webb) to approve the Treasurer’s report as read. Motion carried.
Voucher’s Approval: Collyard asked for a motion to approve
the voucher’s. Motion (Meinke/Porter) to
approve the voucher’s as presented. Motion carried.
Collyard
then asked for a motion to move Scott McCurdy from CedarCorp up on the agenda
after Committee Reports as he would be leaving after his talk to return back
home to Menomonie. Motion (Meinke/Porter) to move Scott McCurdy upon the agenda after
Dave Thorson and the Eurasian Water Milfoil Committee Report. Motion carried.
Clerk Correspondence –
There were 4 Notices to Cut from Plum Creek
The Clerk
read a letter from the Town of
Clerk read an email from Pat Millermon regarding a neighbors dogs and their trash. The 2nd Annual Barnes Spruce-Up Day will April 29th Residents are encouraged to go onto the website – www.barnes-wi.com to pledge a section of road to clean-up. You may drop off all road side trash at the Transfer-site on that day for free. Please call the Clerk at the Town Office (795-2782) if anyone has questions or does not have access to the internet for pledging a road section.
A letter from Dena Schaffer regarding the Drummond Youth Softball was read. Donations are being asked of local businesses for the purchase of new equipment. The Clerk will post the letter from Ms. Schaeffer at the bulletin board.
A letter from the Department of Natural Resources on the recycling grant was received. The amount awarded to the town was $5,143.14.
Mike Alston and his wife are attending classes to become Master Gardeners. They will be donating 10 hours each of their time to the Town to plant flowers and clean up the hall grounds.
Department Head Reports:
Highway – Jerry Witt
In the past month
we brushed the right away on
Mike and I just
finished widening the channel on
There has been a
bill that has been passed by the Wisc. House and senate, that pertains to the
logging industry, that allows pulp
trucks a weight increase from eighty thousand pounds to ninety-eight thousand
pounds with the addition of one axle. This is a big concern to me with the
amount of pulp truck traffic on
We have approximately fifty thousand dollars available for our use from the Federal Government that will be dispersed through our local DNR. After meeting with Jay Blaylock, the person in charge of these funds, He agreed to the idea of clearing our right of ways on most of our sand roads as a good use for these funds. This right of way clearing is the first major hurdle in any road reconstruction that will be done in the future.
Road weight limit signs are being removed tomorrow morning. Mike and I are ready to start grading gravel roads as soon as there is enough moisture present. I would like to remind everyone that we need moisture in the gravel roads to grade them properly. Otherwise more harm than good is done to them.
Dick asked Jerry to do more checking on the
Jack explained the 2006
road plan, the plan on crack sealing Gronemus Road, Red Oak Drive, Island
Drive, East Island Drive, Birch Lake Road, Outlet Bay Road, Bony Lake Road,
East Shore Road, Peninsula Road, and Lyndale Bay Road, which will be a cost of
$10,620.00. This is through Bergman Companies who were awarded the state bid. Then approximately 17 miles of striping will
be done on
Jerry also wanted to contract this year for lawn mowing of
the town properties. Motion
(Webb/Porter) to go out for bids for town lawn mowing. Webb mentioned we needed to do that
quickly so someone would be hired before Memorial Day to mow the cemetery. It was thought we could put ads in the
Northwest Shopper for two weeks and have bids back by the 15th of
May. Motion carried.
Cemetery –Bud Pease No activity this past month. The doors to the Cemetery sign are done, Bud will stain them and put them up. He will install a padlock to the doors.
Fire and Ambulance Departments – Tom Renz- Tom was not present, there were no calls to report for the Fire Department, and three ambulance runs since last meeting.
Contract for
Ambulance Service –
Transfer Site
discussion on bidding out for floor. Collyard explained the engineered
drawings for the floor would be back the first week of May. He would like a motion to go out for bids for
the floor as soon as they were back. The
permit fee had decreased from $360.00 to $20.00 now, and the Engineering costs
he reported on last meeting of $1,300.00, would be reduced approximately
$500.00. Motion (Meinke/Porter) to go out for bids on the floor only for the
Transfer Site building after the drawings are returned. Bid should say per engineered
drawings and they will be available here at the hall for them to pick up. Motion carried.
Update on Eurasian Water Milfoil Grant –Dave Thorson – Dave said the final report was submitted at the end of January to the DNR. It was submitted by CD twice, as they were not able to open the file up. They have indicated to him the report is fine and the money should be coming soon. The next process is to treat the EWM, and there is a grant available for that also, unfortunately the deadline for that has passed, so now they will have to get it in by August 1st for funding next year. It is quite costly to treat the lakes, approximately $500.00 per acre, so a grant is needed for funding at least part of the cost. He indicated what was needed next is to assemble another ad hoc committee for the preparation of the grant for treatment so it could meet the August 1st deadline.
Motion (Webb/Porter) to open up the floor for discussion. Motion
carried. Scott Mccurdy of
Cedarcorp spoke about his experience working with communities in the Minoqua
area in the treating of their lakes. He
asked Dave to give him a copy of the CD for his review and he would contact him
about some suggestions. He helped the
people in the Minoqua area apply for and receive a “Rapid Response Grant” from
the DNR for treatment. The spraying has
to be done at a specific time of the year and also a specific temperature. They spray usually at ice out and they had a
95% knockdown of the EWM that way. A community in
Board Review of Committees – Collyard went over the committee assignments. For Roads, Jack and Dick, Budget – Chris and Dick, Ambulance, Fire and Constable would be changed to “Emergency Services” and the Board contacts would be Jack, Chris, and Donna. Land Use – Mitch and Donna, Rec, Parks, Cemetery – Chris and Donna, Zoning Interface – Jack and Dick, Eurasian Water Milfoil – Mitch, Wildfire Protection – Jack, and Timber Harvest – Jack. The clerk would update the list and copy the Board members.
Dick also mentioned the first meeting of the Land Use Plan Commission was on Monday and officers were chosen. Chairman was Gene Ratzel, Vice Chairman was Dick Webb, and Secretary was Diane Rupnow. This will be put on next month’s agenda for approval of the officers.
Zoning- Special Use Permit Application to operate a
hobby farm in a F-1 Zoning District by Richard Kinderman,
Zoning – Special use
permit request for a home based business in a R-2, R-3 Zoning District, Class 2
lake by Mitchell McGee,
Motion (Porter/Meinke) to approve the special use permit application
for Mitch McGee. Mitch McGee abstained
from the vote. Motion carried.
Zoning – Board of
Adjustment application reduced rear yard
setback for Greg Seitz property,
Furtak explained Mr. Seitz had purchased the property from Gary
Larson, a Realtor. Larson had applied
for the original permit to construct a cabin, Furtak went to the property and
Larson had the rear line ribboned off.
He measured from the ribboned line and it was adequate setback from that
ribbon. However the ribbons were not in
the correct place. The ribboned line was
actually 40 feet off. The permit was
issued, and Seitz then bought the property from Larson. He used the issued permit
to construct his cabin. When the error was noticed Seitz asked the owner of the
property behind him if he could purchase the additional land. The owner is
Zoning- RV Extension
Motion carried.
Zoning – Special Use
Permit to construct a home in a F-1 Zoning District, Larry Hanson property,
Request by Greg
Gynnild to abandon a portion of
Town Property harvest
of trees – discussion with Dan Cobb - Jack Meinke spoke about the plan. The Board had previously approved this and
also had been approved by Resolution Number 06-07 at the Annual Meeting. The DNR had given their recommendations for each
property owned by the Town. Dan Cobb
spoke, agreeing with the DNR recommendations. He had looked at all the sites
and said at the present time prices have dropped for timber due to the glut in
the market from the budworm infestation.
Webb wanted to make sure that not all would be done this year, it could
be stretched out for continuing revenue for the town. Cobb felt the prices should go up again in a
year or so, what should be cut this year would be the old dump site on
Motion( Webb/Porter) to enter into a service agreement with Dan Cobb
to manage our timber sales. Motion carried.
Property Tax Bill
correction –
Waterskiing and jet skiing hours discussion – The survey sent out with the tax bills had a ending tally of around 142 more for the 10:00 – 5:00PM hour than the 6:00PM quitting time. Lee Wiesner wanted to know if there would be a change so he could inform the property owners at their annual meeting, but most importantly to change the signs if needed. Webb felt the board definitely needed to take a look at it, but she wanted to make sure before any more changes were made that they were doing the right thing. Collyard explained he thought we should have public discussion of the hours during the summer sometime when more people are in the area. Webb also thought we should talk with the Constable to see what he thought too. She had heard there were less complaints this past year with the later hour. The board said to keep it on the timeline and keep discussing it.
Town Hall Air
conditioning Bids – This is in the budget for this year and Collyard
thought we needed to go out for bids soon to have the air conditioner in before
the hot weather gets here. Motion (Meinke/McGee) to go out for bids
for a central air conditioning system to be installed in the town hall. Motion
carried.
Operator License
Renewal Approval – 2 year –Doug Brierly, 2 year Joan Brierly, and 2 year Russ
Carter. Clerk explained this is for
the renewal of their licenses effective July 1st. All have paid their fees. Motion (Webb/Meinke) to approve the
renewal of the three operator licenses for 2 years starting July 1st. Motion carried.
Operator License Approval – 2 year Lynette Holmstrom (tabled from last meeting) Clerk said Lynette had brought in a beverage service certificate from 1996. Since Ms. Holmstrom had not had an active Operator License within the past two years she needs to attend another Beverage Service Class and get a new certificate. It will remain tabled until she brings in a new certificate.
Her temporary license issued prior to last meeting expired
Application for Class
B Liquor and Class B Beer License – Doorn’s Inn – Candace Sage, Agent – The
Van Doorn’s will have Candy Sage as their agent until they have been Wisconsin
residents for the required 90 days. This
license will expire June 30th of this year.
All fees have been paid, the application has been published in the
Application for Class
B Beer License for Maki’s Restaurant – Phyllis Maki, Owner. Publication fee had been paid, the
application was published in the
Business Insurance
Policy Approval for
Resolution to amend Chapter 5, Section 5-7 Schedule of Deposits – At last months meeting the Board had determined the fees to be charged for animal ordinance violations and also voted to move the fees to be charged for Hazardous Waste and Fireworks violations to Chapter 5 where all the other fees are listed. The Ordinance amendment was prepared for the changes to Chapter 5 and needed to be approved by the Board at this meeting. Motion (Webb/Porter) to approve the changes to Chapter 5, Schedule of Deposits. Motion carried. The clerk will properly publish and post the Ordinance amendment.
Public Comment
Session – 5 minute limit for those not on the agenda
Lee Wiesner spoke about the fireworks ordinance, and that it didn’t address the issue of shooting them out onto the lake. He will find out if that is a proper thing to do. It used to be they thought it was safer to do that but the contents of the stuff that go into the lakes could be harmful. He suggested we add that to the fireworks permit if he finds that it is harmful to the lake and fish.
Also wanted to mention regarding the trees being cut down, there are a few bad ones on the line between the Town Property and the Church property. If they are on the church’s property could we have Cobb do those at the same time and the town could keep the proceeds. Meinke said the lot line is marked there, he will check it out to see where they are.
Issues Timeline Update – The clerk will update the Timeline now, a review of the timeline followed. Rustic Roads will be taken off this month, the Driveway Ordinance should be ready to present to the Board at the May meeting. Plan Commission Ordinance will be taken off, Town Owned land- Jack and Dan Cobb will prepare a service agreement for this year’s harvest. New town letterhead – Clerk will work on that and present to the Board. Computer Networking and the NIMS compliance will be taken off and they have been done. Ambulance Department and Fire Department issues are both work in progress.
The Closed session had been cancelled. Motion(Webb/Meinke) to adjourn
the meeting. Motion carried. The meeting was adjourned at
Respectfully submitted,
Elaine J. Brustad,
Barnes Town Clerk-Treasurer
Dated this 28th day of April, 2006