BEFORE THE REGULAR TOWN BOARD MEETING
The meeting was called to order at Motion (Webb/Chermack) to go into closed session pursuant to State Statute 19.85(b) and (c) for considering employment, promotion, compensation, or performance evaluation data over which the governmental body has jurisdiction or exercises responsibility. Roll call vote taken: Chermack-yes, Porter-yes, Meinke-yes, Webb-yes, Collyard-yes, Motion carried. There were no decisions or motions made while in closed session. Only the issues dealing with State Statutes 19.85(b) and (c) for the purpose of considering promotion and/or compensation were discussed. Motion (Chermack/Porter) to adjourn the closed session and return to the open session. Motion carried. Board adjourned the closed session at .
MINUTES OF THE REGULAR BOARD MEETING OF
Chairman Collyard called the Regular Board Meeting to order at . The Pledge of Allegiance to the Flag was said. Roll call to establish a quorum was established. Jack Meinke-present, Chris Webb-present, Donna Porter-present, Dixie Chermack- present, Dick Collyard-present. Clerk verified the notice and agenda was posted as required. Motion (Chemack/Porter) to approve the minutes of the last regular board meeting and to dispense with the reading of the minutes. Motion carried. The agenda for the meeting is as follows:
Call the meeting to order
The Board will then go into Closed Session pursuant to State Statute 19.85(b) and (c) for considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Board will then reconvene to the Regular Session immediately after the closed session.
Return to Open
Session of the
Call the Regular Board Meeting to order.
Pledge Allegiance to the Flag
Roll Call to establish a quorum/Verification of Public Notice/Approve the March Agenda
Approve minutes of the Last Regular Board Meeting/Motion to dispense with reading of the minutes.
Clerk Correspondence – Discussion on Scholarship application for Clerk Institute
Department Head Reports:
Committee Reports: (will be read if needed)
Plan Commission Members Approval
Operator License Approval -2 year –Brenda Bell
2 year – Lynette Johnson
2 year – Amanda VanDoorn
1 year – Robert VanDoorn
Set forfeiture amount for Animal Ordinance, Hazardous Waste Ordinance and Fireworks ordinances
Resolutions for amending Fireworks Ordinance and Hazard Waste Ordinance
Ambulance and Fire Wage Sheet Discussion and Update
Waterskiing and Jet skiing hours – Discussion on survey results and amendment to ordinance
Bank Resolution approval to add supervisors as signers on the Money Market Account
Ambulance Director Position and recommendations by the committee
Public Comment Session – 5 minute limit for those not on the Agenda
Issues Timeline Update
The Clerk read the Treasurer’s report as follows:
Motion (Meinke/Porter) to approve the Treasurer’s report as read. Motion carried.
Motion (Chermack/Porter) to approve the voucher’s as presented. Motion carried.
Clerk’s Correspondence-Discussion on Scholarship application for Clerk Institute
The Clerk read a letter received from Marilee Ludgatis about building a library. She wanted to know when the Board would get going on that. Chairman Collyard read the letter he wrote to respond. He also wanted to put on the agenda for next month to appoint members to a new library committee.
There was a letter from RAV’N, Rural Arts Voice North, asking for donations. Collyard suggested giving a copy of the letter to the new Library Committee, and also Baha.
The Clerk reminded everyone to get out and vote on April 4th. The Polls will be open from until .
She had prepared a Scholarship application for the Clerk’s Institute and letter that the Board members needed to sign in support of her attending the Institute for this year.
Department Head Reports-
Highway – Jerry Witt spoke
on the snow and ice removal from the roads this season. His biggest concern
has been the dual purpose use of some roads to accommodate snowmobiles and
automobiles. Some of these roads are
groomed and packed for use by snowmobiles, making it difficult to plow. If left that way when it turns warm the
base turns to mush and makes the road impassable. If all the snow is plowed off the road then
it is difficult for snowmobile traffic.
One if these roads is also being used as a school bus route. Blacktop roads that are also being used as
a snowmobile route are also suffering, the snowmobiles run right on the
shoulder blowing snow back into the roadway.
Pease road off
Cemetery – Bud Pease reported there has been no activity this month.
Fire – Tom Renz reported they had set up three LZ zones for ambulance and one rescue woods extrication from a snowmobile accident. 4 firefighters have completed their entry level training, Linda Nowaczek, Jeremy Berg, Ken Wilk, and Brock Friermood.
Ambulance – Del Jerome said there had been 8 runs since last meeting, 4 helicopter transfers. He wanted to let the Board know he would be working with Tom to get him phased in as the new Director.
Constable- Mike O’Keefe was not present but had emailed his report to the Clerk who read it at the meeting. There were 4 alarms from Sheriff, 7 ATV/snowmobile complaints, 3 deer hits, 1 assist fire dept with landing zone on County A, 2 excessive noise complaints, 5 assist stranded motorists during last week’s snowstorm, 6 check homes/cabins of out of town residents, 1 traffic control/escort St Patty’s Day parade from 11:00AM until 5:00PM, total 29 calls, 640 miles logged, 40 gallons of fuel used.
Plan Commission Members Approval Collyard told the Board of his selections
to the Planning Commission. They are:
Donna Porter for a 1 year term ending
Dick Webb for a 2 year
Diane Rupnow for a 3 year term ending
Pease for a 2 year term ending
Gene Ratzel for a 3 year term ending
And an alternate: Duke Marten. Per the Ordinance the Clerk will swear in the members within 5 days.
Motion (Meinke/Chermack) to approve the appointments to the Planning Commission. Motion carried.
Operator License Approval:
2 year-Brenda Bell The Clerk verified she had received the license fee, a background check had been performed with satisfactory results, and she had a copy of Brenda’s Responsible Beverage Service Certificate in the file. Motion (Webb/Meinke) to approve the 2 year Operator license for Brenda Bell. Motion carried.
2 year-Lynette Johnson The Clerk verified she had received the required license fee of $15.00, she ran a background check which was ok, but she had not yet received a copy of the Responsible Beverage Service Certificate from Lynette. Motion (Meinke/Webb) to table this request until the next meeting and the certificate is received. Motion carried.
2 year-Amanda VanDoorn The clerk had received the required fee, the background check was ok, and she had a copy of the responsible beverage service certificate in the file. Motion (Chermack/Porter) to approve the 2 year Operator license for Amanda VanDoorn. Motion carried.
1 year-Robert VanDoorn The fees have been received and a copy of his Responsible Beverage Service Certificate was received. Background check was done and was ok. Motion (Porter/Webb) to approve the 1 year Operator License for Robert VanDoorn. Motion carried.
BAHA Request- Collyard spoke on the letter the Board received from the Barnes Area Historical Association. That letter is as follows:
To the Town Board of the
The Barnes Area Historical Association (BAHA) is requesting help with the following issues:
<![if !supportLists]>1. <![endif]>A request from the Barnes Area Historical Association for the Town Board of the Town of Barnes’s to make a motion to work to secure the parcel of land adjacent to the current Town site now owned by the Mosinee Paper Company (in a written statement please). (T45 R9W Section 28)
2. Also BAHA would like in a motion, a
statement from the Town Board of the Town of Barnes saying that it will work
together with BAHA to support the donation of the land belonging to the Town
of Barnes [immediately to the west of the Town Garage and approximately 10
acres of land with 200’ of frontage starting
at the west edge of the Town’s land on CO HWY N going back to the end of the current Town acreage and
going over to approximately the area of the tennis courts of the current Town
site]. This would be the site of the
Thank you for your consideration of these issues.
Barnes Area Historical Association
Collyard said he prepared a letter to Patrick Scheller of Mosinee Paper who owns the 35 acre parcel directly in back of the Town property. He copied that for the Board Members. Motion (Webb/Porter) to support the Chairman in sending a letter to Mosinee to request a possible donation of the land. Motion carried.
Collyard then said the second part of the
letter addresses that BAHA would like 10 acres on the west edge of the Town
property with 200 feet frontage. This
piece is where the ball field and parking lot is now. At the first meeting with BAHA Collyard
said he remembers saying the Board would work with BAHA and could move some
things around if need be. He guessed
he should have been more specific because his intention was certainly not to
move the ball field and parking lot or the garage buildings. So for the second motion he felt they needed
to work out a spot first. Webb said
they were definitely interested in partnering with BAHA on this but thought
they needed to be in a different spot on the Town property. Motion (Porter/Meinke) to open the
floor to discussion to allow Dave Pease from Baha to speak. Motion
carried. Dave Pease said Baha would like a spot with
maximum visibility and therefore had asked for that particular piece on
Set forfeiture amounts for Animal Ordinance, Hazardous Waste Ordinance and Fireworks ordinances. The Clerk explained her and Collyard along with the Constable, Mike O’Keefe, had met with the town’s attorney last week regarding writing of citations. John Carlson, the attorney, explained all forfeiture amounts should be addressed in one place, in Chapter 5 of the Ordinances so it would be easier to find there. In order to do that the Hazardous Waste Ordinance and Fireworks Ordinances needed to be amended to move the forfeiture amounts to Chapter 5. In addition, the Animal Control Ordinance, which was just adopted in November needed to have forfeiture amounts set and put into Chapter 5. The clerk explained the County’s forfeiture amounts were between $10.00 and $30.00 for the violations in the Animal Control Ordinance. Motion (Chermack/Porter) to set a forfeiture range of $50.00 to $200.00 per violation for Chapter 14, Sections 1-7 of the Animal Control Ordinance based on the discretion of the enforcement officer. Motion carried.
For the Hazardous Waste Amendment to the Ordinance: Motion (Webb/Meinke) to accept the Hazardous Waste Resolution as presented with the forfeiture amounts to remain the same and moved to Chapter 5. Roll call vote taken: Porter-yes, Chermack-yes, Meinke-yes, Webb-yes, Collyard-yes. Motion carried.
For the Resolution Amending the Fireworks Resolution: Motion (Meinke/Porter) to accept the Fireworks Resolution as read and transfer forfeiture amounts to Chapter 5. Roll call vote: Porter-yes, Meinke-yes, Chermack-yes, Webb-yes, Collyard-yes. Motion carried.
Resolution to change
Ambulance and Fire Wage Discussion and Updates- The Clerk requested clarification to the wage sheets because both said wages would not be paid to a firefighter or trainee unless specifically requested for an Ambulance Driver. A pay sheet was received where an EMT requested lifting assistance from a firefighter and the wage sheets didn’t address that. Motion (Webb/Porter) to open the floor to discussion. Motion carried. Del Jerome felt it was a typo, that wasn’t the intention of the Board. Motion (Chermack/Porter) to close the floor. Motion carried. The Board agreed if an EMT requests assistance from a firefighter for lifting or other help it should be approved and paid. Motion Webb/Porter) to change the descriptions on both to read: Pay per call will not be paid to firefighters or firefighter trainees who respond to Ambulance calls who are not certified EMT’s or First Responders unless assistance is specifically requested. Motion carried. The Clerk will make the necessary changes and copy the Board Members, Ambulance Director and Fire Chief.
Waterskiing and Jet skiing hours –Discussion on survey results and amendment to the Ordinance- The Clerk read the survey results at the last meeting and Board members wanted it on this agenda to discuss the results. It was felt the best thing to do would be to table the discussion until a later date, have a time set up for the public to talk about their interests. Webb felt we should advertise the meeting well, put it in the Shopper a few times so everyone would be aware of the meeting and have it later on in the spring or early summer so more people would be up here.
Bank Resolution approval to add supervisors as signers on the money market account. The Clerk explained she had a discussion with the CPA who felt we should have a collateral agreement on this account because the FDIC only insured the funds up to $100,000.00. She then spoke with the Bank of Drummond, they said on that account each “official custodian” or signer would be insured to $100,000.00, so if we had all the supervisors, chairman and clerk as signers on the account it would be insured for up to $600,000.00. We could get a collateral agreement with the Bank of Drummond, but it would cost us around $1,800.00 per year, plus the bank would not be able to give us such a good interest rate. Motion (Webb/Chermack) to pass the resolution authorizing adding supervisors as signers on the money market account. Motion carried. Donna Porter will get the signature cards to us in April after the election.
Ambulance Director position and recommendations by the
committee- Collyard explained the
Committee met on March 9th.
It was felt a trial period should be done with combining the Ambulance
and Fire Departments with one Director.
The committee felt we needed a clear chain of command. They also felt a training officer is very
important. There is currently two for
the ambulance and one for the fire department. This could eventually become a
combined position. Motion (Webb/Chermack) to appoint Fire
Chief Tom Renz to head the Ambulance Department as Ambulance Director to be
reviewed again for
Public Comment Session-5 minute limit for those not on the agenda:
Bud Pease spoke on
the roads issue,
agreed, he said the snowmobiles are bad on
Dave Pease agreed
they are bad on
said thanks to the Board and Jerry for addressing the roads situation on
Issues Timeline Update – With
(Porter/Chermack) to adjourn the meeting of
Elaine J. Brustad,
dated this 28th day of March, 2006