Minutes of the Special Town Board Meeting

of  December 27, 2005

 

AGENDA

          1)      Approval of two firefighters.

          2)      Demo of thermal imaging camera and approval of purchase ilo 2                              airpacks budgeted in 2006.

          3)      Approval of truck bid for highway department.

          4)      Ambulance Employee pay rate schedule approval.

          5)      Ambulance rates to charge the public approval for 2006.

          6)      Computer network proposal.

          7)      Review of 2005 budget at year-end.

          8)      Discussion on new town complex.

 

Chairman Collyard  called the Special Town Board Meeting to order at 3:30PM. Board members present were Chairman Collyard, Dixie Chermack, Donna Porter, Jack Meinke, and Chris Webb. 

1) Fire Chief Tom Renz asked for approval of two new firefighters, Brock Friermood and Linda Nowaczyk.  Both had finished the first part of the entry level firefighter training.  Motion (Webb/Porter)to approve the two new firefighter trainees. All approved, motion carried.

2) Fire Chief Tom Renz introduced Todd from Bendlin Fire & Equipment who gave a demonstration of the thermal imaging camera. He said there was much more it can be used for than just to detect a person in a fire.  If there was a call for a vehicle roll-over and they were unsure of the number of occupants in the vehicle, they could point the camera into the woods or down the road to see if anyone had been thrown from the vehicle.  It could save much time there rather than searching each inch of land by hand.  Another instance would be if a car fell through the ice at night, the camera would be able to detect the hole and if a person was trapped  under the ice.  This would again save valuable time in detecting where a person would be.  In structure fires the camera can detect hot spots when the naked eye cannot.  This helps in cutting down time the firefighters have to come back to a fire that has rekindled. There are many cameras in the area, Drummond, Brule, Lake Nebagamon, Highland, Solon Springs, and Minong were some mentioned. Renz mentioned the agenda was incorrect, it needed to state the camera would be purchased from the 2005 budget, not the 2006 budget. Motion (Webb/Meinke) to amend the agenda item to read 2005 instead of 2006.

Motion (Porter/Meinke) to approve the purchase of the thermal imaging camera for $7,100.00 plus $400.00 plus for the mounting device, in lieu of the tow airpacks budgeted for in 2005. Roll call vote taken: Webb-yes, Chermack-yes, Porter-yes, Meinke-yes, Collyard-yes. Motion carried.

 

3)  There was only one bid received for a truck for the highway department to replace the 97 truck.  It is from Larson Chevrolet for $47,929.00.  The truck is a 2006 Silverado 3500 4 wheel-drive chassis with a Monroe Truck Equipment body. It will be a single cab.  Motion (Chermack/Meinke) to approve the purchase of the 2006 Silverado 4 wheel drive chassis for a bid of $47,929.00.  Some discussion followed. Roll call vote taken: Chermack-yes, Porter-yes, Webb-yes, Meinke-yes, Collyard-yes. Motion carried.

 

Collyard asked to move #6 to the next position as Mike DeWitt from Network It had been here all day and he had to leave soon. Motion (Porter/Chermack) to move agenda item #6 to the #4 position. Motion carried.

 

6)  Computer Network Proposal:  Motion Porter/Meinke) to open the floor to discussion. Motion carried.  Mike DeWitt from Network It presented his proposal to network the office and the highway, fire and ambulance garage.  Chairman Collyard had asked for a proposal from him because of the difficulty in sharing files with the garage and also with the clerk.  Another problem Mike addressed was the problem of not backing up any files on a normal basis.  His proposal and equipment purchase would solve these problems.  The equipment could be installed the second week of January, which would enable the office computers to be networked, but the garage computers would have to wait until spring when a trench could be dug to bury cable between the two buildings.  Motion (Chermack/Porter) to close the floor to discussion. Motion carried.

Motion (Chermack/Webb) to hire Network It to do the computer proposal up to a cost of $4,400.00. Roll call vote taken: Porter-yes, Chermack-yes, Meinke-yes, Collyard-yes, Webb-yes. Motion carried. The 2006 budget will have to be amended to include this item.

 

4) Ambulance Employee rate schedule approval. Chris Webb had prepared a schedule on an Excel spreadsheet which the Board members looked at.  One change it was felt should be made is to change the EMT Ambulance Driver rate to $50.00. An EMT should be paid the same whether driving or in the back. Motion (Collyard/Meinke) to make the rate for an EMT ambulance driver $50.00, which includes the first hour of pay. Roll call vote taken: Webb-yes, Meinke-yes, Chermack-yes, Porter-yes, Collyard-yes. Motion carried.  Additional changes made to the spreadsheet will be corrected and then made a part of this agenda item.

Motion (Webb/Chermack) to accept the wage policy for 2006 for the ambulance department as discussed today. Roll call vote taken: Chermack-yes, Collyard-yes, Porter-yes, Meinke-yes, Webb-yes, motion carried. 

 

AMBULANCE DEPARTMENT

 

Wage Policy for 2006

ADMINISTRATIVE WAGES

 

 

Ambulance Director

$4,400.00

per year

Assistant Director

$2,200.00

per year

Secretary-Treasurer

$500.00

per year

Pay per call will be paid to those members who respond to false alarms, cancelled calls, stand-bys, or incidents requiring action.

Pay per call will be paid to maximum of three (3) EMTs or First Responders per call, unless additional

assistance is requested.

 

 

Those who are on-call and respond to scene will be first to be paid. 

Firefighters or Firefighter Trainee will not be paid for driving ambulance unless assistance is specifically requested by an EMT.

Stand-Bys are to be done only when requested by Dispatch

PAY PER CALL - EMT

 

 

False Alarms

$15.00

per call

Cancelled Calls

$15.00

per call

Stand-Bys

$15.00

per hour

Transport/Intercept

$50.00

per call; includes 1st hour

Transport/Intercept

$15.00

per hour after 1st hour

PAY PER CALL -AMBULANCE FIRST RESPONDER

False Alarms

$10.00

per call

Cancelled Calls

$10.00

per call

Stand-Bys

$10.00

per hour in the hall or on scene

AMBULANCE DRIVER

 

 

EMT

$50.00

per call, includes 1st hour

Ambulance First Responder

$31.00

per call; includes 1st hour

Firefighter or Firefighter Trainee

$31.00

per call; includes 1st hour

Certified EMT or Certified Firefighter

$15.00

per hour after 1st hour

First Responder

$10.00

per hour after 1st hour

Firefighter Trainee

$10.00

per hour after 1st hour

 

 

 

TRAINING & MEETINGS

 

 

Inhouse meetings

$10.00

per regularly scheduled monthly meeting

Inhouse training

$10.00

per session

All training must be approved by Ambulance Director prior to registration. 

Only those training sessions needed to keep certification current will be covered by the Town.

Per Diem will be paid for training and meetings held outside of the area; and upon approval by the Ambulance Director

Per Diem is to cover the length of the scheduled meeting, not to include travel time; Per Diem also includes the cost of meals. The motel is paid on approved overnight stays

Per Diem schedule for 2006:

$20.00

Meeting or training scheduled for a length up to 3 hours

 

$40.00

Meeting or training scheduled for 3 hours or more

County Association Meetings

 

Ambulance Director or designee

Town Pays:

Mileage to & from meeting

 

Per Diem

 

 

 

 

Initial training - WITC sponsored

 

New trainees; needing certification to become First Responder

 

 

or EMT

Town pays:

Registration & Class fees

 

Mileage to & from classes - carpooling required

Town does not pay:

Per Diem or meals

 

 

 

Training to keep certification current

 

as approved or directed by Ambulance Director

 

Registration & Class fees

 

Mileage to & from classes - carpooling required

 

Per Diem if class or training is held outside of the Town of Barnes

 

Motel room is paid when applicable.

 

 

 

 

 

FIRE DEPARTMENT

 

Wage Policy for 2006

ADMINISTRATIVE WAGES

 

 

Fire Chief

$4,400.00

per year

Assistant Fire Chief

$2,200.00

per year

Secretary-Treasurer

$500.00

per year

Pay per call will be paid to those members who respond to false alarms, cancelled calls, stand-bys, or incidents requiring action.

Pay per call will not be paid to firefighters who respond to Ambulance calls who are not certified EMTs or First Responders, unless assistance is specifically requested for an Ambulance Driver.

 

 

 

PAY PER CALL - FIREFIGHTER

 

Firefighter as defined in SOG

False Alarms

$15.00

per call

Cancelled Calls

$15.00

per call

Stand-Bys

$15.00

per hour

Respond to incident requiring action

$31.00

per call; includes 1st hour

Respond to incident requiring action

$15.00

per hour after 1st hour

 

 

 

PAY PER CALL - TRAINEE

 

Trainee as defined in SOG

False Alarms

$10.00

per call

Cancelled Calls

$10.00

per call

Stand-Bys

$10.00

per hour

Respond to incident requiring action

$10.00

per call; includes 1st hour

Respond to incident requiring action

$10.00

per hour after 1st hour

 

 

 

AMBULANCE DRIVER

 

When assistance is requested by an EMT

Firefighter & Trainee

$31.00

per call; includes 1st hour

Firefighter 

$15.00

per hour after 1st hour

Trainee

$10.00

per hour after 1st hour

 

 

 

TRAINING & MEETINGS

 

 

Inhouse Meetings & Training

covered by LOSA policy

All training must be approved by Fire Chief prior to registration. 

Per Diem will be paid for training and meetings held outside of the area; and upon approval by the Fire Chief.

Per Diem is to cover the length of the scheduled meeting, not to include travel time; Per Diem also includes the cost of meals. The motel is paid for on approved overnight stays

Per Diem schedule for 2006:

$20.00

Meeting or training scheduled for a length up to 3 hours

 

$40.00

Meeting or training scheduled for 3 hours or more

 

 

 

County Association Meetings

 

Fire Chief or designee

Town Pays:

Mileage to & from meeting

 

Per Diem

 

 

 

 

Initial training - WITC sponsored

 

New trainees; needing certification to become Firefighter

Town pays:

Registration & Class fees

 

Mileage to & from classes - carpooling required

Town does not pay:

Per Diem or meals

 

 

 

Training as mandated or to improve skills

as approved or directed by Fire Chief

Town pays:

Registration & Class fees

 

Mileage to & from classes - carpooling required

 

Per Diem if class or training is held outside of the Town of Barnes

 

motel room is paid when applicable

 

 

 

5)  Ambulance rates to charge the public. Motion (Webb/Chermack) to raise the ambulance rate to $400.00 per call for residents, taxpayers, and property owners, and also to include the contracted areas of Highland and Drummond. Discussion followed.  Dixie Chermack said she would like to see two separate motions made, one with the taxpayers, residents, and property owners, and the other with just the contracted areas of Drummond and Highland. This would be in case the contracted area is changed or they would like to increase the amount for this differently than the taxpayers.  Webb rescinded her motion, Chermack rescinded her second. The new motion is: Motion (Webb/Chermack) to increase the ambulance rate for taxpayers, residents, and property owners to $400.00 per call. Roll call vote taken: Porter-abstain, Chermack-yes, Webb-yes, Meinke-yes, Collyard-yes. Motion carried.

Motion (Chermack/Webb) to increase the ambulance rates for the contracted portions of Drummond and Highland to $400.00 per call. Roll call vote taken: Porter-abstain, Webb-yes, Chermack-yes, Meinke-yes, Collyard-yes. Motion carried.

Motion (Chermack/Meinke) to raise the ambulance rates for all non-taxpayers, and non-residents to $500.00 per call. Roll call vote taken: Porter-abstain, Chermack-yes, Webb-yes, Meinke-yes, Collyard-yes. Motion carried.

Supplies used on the ambulance are currently charged out at cost.  Motion (Webb/Meinke) to mark up the cost of chargeable items used on the ambulance by 20%. A current list should be made available to the Clerk and kept in the ambulance department file in the hall. Roll call vote taken: Meinke-yes, Webb-yes, Chermack-yes, Porter-abstain, Collyard-yes. Motion carried.  

 

7)  Review of the 2005 budget at year end.  The Clerk presented the budget and actual expenditures to date.  The actual figures for Revenues were up $42,443.00 and the actual expenditures were up $32,569.00.

 

8)  Discussion on new town complex.  Collyard explained the Barnes Area Historical Association wanted to meet with the Board members for an informational meeting only to talk about their plans for a museum and if this would be something the Board would be interested in having on the same property as the town hall and offices.  The Clerk will set up a Special Town Board Meeting on January 10th at 6:00 to meet with the members of the Historical Society and get their ideas and input. 

There was no other business to discuss.  Motion (Webb/Collyard) to adjourn the Special Town Board Meeting. Motion carried.  The meeting was adjourned at 6:05PM.

 

 

Respecfully Submitted,

 

Elaine Brustad,

Barnes Town Clerk-Treasurer

January 3, 2006